Powerpoint On Time Management.


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Powerpoint On Time Management.

  1. 1. Time Management Lauren Caskie
  2. 2. Why is Time Management Important? <ul><li>To work effectively you really have to manage your time. </li></ul><ul><li>In a business time is money and every hour you spend at work costs your employer a lot of money. </li></ul><ul><li>It is not just the salary that the employer needs to pay out, there is also heating lighting telephone costs training etc for the employees to be at work at that time. </li></ul><ul><li>For the individual, good time management skills usually mean that the employee feels more in control of their workload. </li></ul>
  3. 3. Poor time management is usually shown by: <ul><li>Getting less done than you expected. </li></ul><ul><li>An inability to meet deadlines set by your line manager. </li></ul><ul><li>Not knowing what to do or how to start. </li></ul><ul><li>Meetings going on longer than expected. </li></ul><ul><li>Taking on too much work in the first place because you feel you have to say yes and help others. </li></ul><ul><li>Putting off starting this is known as procrastination. </li></ul>
  4. 4. Effects of Poor Management Skills <ul><li>Much of the time is spent at work being wasted - some of it on displacement activities, e.g. spending time doing jobs that do not matter or could be done be someone at a lower lever. </li></ul><ul><li>Staff becoming demoralised as work becomes very routine and seems to serve no purpose. </li></ul><ul><li>Work not progressing as fast as management hoped. </li></ul><ul><li>Targets not being achieved and the strategic and operational plans becoming meaningless. </li></ul><ul><li>New projects not being started as there is never any ‘spar’ time to progress new ideas. </li></ul><ul><li>From the employers prospective poor time management skills result in: </li></ul>
  5. 5. There are lots of benefits to both individual and the organisation of adopting good time management skills: <ul><li>It allows organisations to plan, delegate and organise employees more effectively. </li></ul><ul><li>Everyone in the organisation can then be focused on their own tasks. </li></ul><ul><li>Progress of projects can be traced and if there is a hold up it can be identified and extra resources allocated to it. </li></ul><ul><li>Individual employees feel more in control of their work, i.e. they know what has to be done and they know when it has been finished. </li></ul>
  6. 6. Personal Targets <ul><li>Recruit, develop and motivate people to help achieve organisation's targets. </li></ul><ul><li>Develop a structure which encourages co-operation and commitment to the organisation. </li></ul><ul><li>Make the best use of the skills and abilities of their employees. </li></ul>When employing staff all the organisations will ensure that their policies and procedures aim to do the following:
  7. 7. General office standards <ul><li>We will keep the reception area neat and organised to give a professional impression. </li></ul><ul><li>We will tidy all desks at the end of each day. </li></ul><ul><li>We will keep confidential work out of view and locked away at the end of each day. </li></ul><ul><li>We will report any equipment faults or issues with other facilities as they occur. </li></ul><ul><li>We will have an operational knowledge of al basic office equipment. </li></ul><ul><li>We will open all e-mails each morning and access and read new e-mails regularly during the day. </li></ul><ul><li>We will not use e-mail or the internet excessively for private use. </li></ul><ul><li>We are aware that sending rude or suggestive e-mails is regarded as a disciplinary issue. </li></ul><ul><li>We will keep all records of addresses, e-mails and telephone numbers up-to-date. </li></ul>
  8. 8. Personal Effectiveness Standards <ul><li>We will be punctual at all times. </li></ul><ul><li>We will look business-like at all times. </li></ul><ul><li>We will have a positive, pleasant and helpful attitude to everyone. </li></ul><ul><li>We will be prepared to cover all roles within our departments. </li></ul><ul><li>We will work together as a team and maintain good communication in the department. </li></ul>Word Processing Standards <ul><li>We will achieve 100% accuracy in spelling. </li></ul><ul><li>We will present all word processing in accordance with house style. </li></ul><ul><li>We will meet turnaround times as agreed when a word processing request is received. </li></ul><ul><li>We will keep a day file of all word processing. </li></ul><ul><li>We will ensure that all files and folders are maintained in a logical and accessible way. </li></ul>