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Moving to Office 365?
….or what you need to know for a stress
free migration
Webinar Presenters
Miles Maier @LasaICT
Phil Anthony Co-OpSys
www.londoncouncils.gov.uk/grants
London Councils is committe...
• London For All – partnership of LVSC, Lasa,
ROTA, WRC and HEAR
• Only pan-London charity tech advice service
• www.lvsc....
About Lasa
• 30 years in the sector
• Technology leadership, publications, events
and consultancy
– www.lasa.org.uk
• Welf...
Webinar Tips
• Ask questions
Post questions via chat or raise your virtual hand
• Interact
Respond to polls during webinar...
Co-Operative Systems
• Co-Operative Systems first began providing IT
services to charities and NGOs in 1987
• Focused on b...
Why Office 365 - What do you get?
• Familiar applications – Word, Excel, PowerPoint, OneNote (Web Apps)
• Online storage w...
Why Office 365- Its Moving
Why Office 365 – Real Business Drivers
Why Office 365 – Free for Charities
Access to further subscriptions – Office Suite, Project, Dynamics etc
Why Office 365 – SharePoint
What can SharePoint Online do?
 Keep staff up to date with latest company
information
 Provi...
Considerations
• Internet speeds – these are paramount along with network and
firewalls
• Windows 7 or above – XP machines...
Considerations - Internet
Internet
Considerations - Trial
• Necessary to confirm NFP eligibility
• Needs to be set up correctly – so it can show all the
capa...
Considerations - Local Services
Often a local server is still needed for:
• Roaming user profiles
• Printing
• Local appli...
Considerations - Library Item limits
• SharePoint document libraries have a view limit of
5,000 items.
• This leads to a n...
• It’s a change in the way you think about your ‘network’
• It’s changing how you store and manage data
• It’s a change in...
Let’s Take a Look
Security
• One of the most secure platforms
• SSL/TLS Encryption
• Bitlocker in Data Centre
• File encryptions – 128bit AE...
Support
• With less core infrastructure, we see fewer critical
issues
• However usually a rise user based problems – many ...
On-Going Management
• Pull strategy – need to understand what this will mean for you
• Forward planning is key for data st...
10. Office 365 resources
MS NFP Website: http://tinyurl.com/zom54ee
Some great guides: http://officeignitelabs.cloudguides...
Twitter @LasaICT
Web www.lasa.org.uk
Email: team@coopsys.net
Web: www.coopsys.net
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Moving to Office 365 and what charities really need to know

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Webinar on 4/12/15 with Co-operative Systems discussing what charities need to consider in migrating their IT services to Microsoft Office 365. Supported by London Councils via the London for All partnership.

Webinar: https://vimeo.com/148276147

Published in: Technology
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Moving to Office 365 and what charities really need to know

  1. 1. Moving to Office 365? ….or what you need to know for a stress free migration
  2. 2. Webinar Presenters Miles Maier @LasaICT Phil Anthony Co-OpSys www.londoncouncils.gov.uk/grants London Councils is committed to fighting for more resources for London and getting the best possible deal for London's 33 councils. London Councils has a website about its grants service. To read about our grants funding and the work of some of the 300 groups we support Supported by: Chris Harris Co-OpSys
  3. 3. • London For All – partnership of LVSC, Lasa, ROTA, WRC and HEAR • Only pan-London charity tech advice service • www.lvsc.org/londonforall/
  4. 4. About Lasa • 30 years in the sector • Technology leadership, publications, events and consultancy – www.lasa.org.uk • Welfare Rights www.rightsnet.org.uk
  5. 5. Webinar Tips • Ask questions Post questions via chat or raise your virtual hand • Interact Respond to polls during webinar • Focus Avoid multitasking. You may just miss the best part of the presentation • Webinar PowerPoint & Recording PowerPoint and recording links will be shared after the webinar
  6. 6. Co-Operative Systems • Co-Operative Systems first began providing IT services to charities and NGOs in 1987 • Focused on being a specialist IT provider to the not-for-profit sector • Many clients from welfare rights and law sector Web: www.coopsys.net
  7. 7. Why Office 365 - What do you get? • Familiar applications – Word, Excel, PowerPoint, OneNote (Web Apps) • Online storage within SharePoint and OneDrive for Business • New applications regularly added such as Delve & Sway (Continual Updates) • Skype for Business • Yammer • Use on almost any device, from any where
  8. 8. Why Office 365- Its Moving
  9. 9. Why Office 365 – Real Business Drivers
  10. 10. Why Office 365 – Free for Charities Access to further subscriptions – Office Suite, Project, Dynamics etc
  11. 11. Why Office 365 – SharePoint What can SharePoint Online do?  Keep staff up to date with latest company information  Provide a collaborative working space for documents  Reduce the flow and impact of non-essential internal email  Provide secure space for external collaboration
  12. 12. Considerations • Internet speeds – these are paramount along with network and firewalls • Windows 7 or above – XP machines are not supported, Office 2010 SP3 or above • You will likely still need an on premise server • Trial – if not already done so, a trial is most important to allow staff to see exactly how the platform functions • Training is vitally important to ensure that staff are familiar with systems • Data needs to be organised and cleaned up prior to migration to ensure that that it falls within the SharePoint restrictions. Staff need to be given dedicated time to carry this out
  13. 13. Considerations - Internet Internet
  14. 14. Considerations - Trial • Necessary to confirm NFP eligibility • Needs to be set up correctly – so it can show all the capabilities, options & so it looks good • Use the trial for a specific project/task – so it gets used • Get staff involved – particularly those resistant to change • Test any third party add-ins i.e. DB link to email
  15. 15. Considerations - Local Services Often a local server is still needed for: • Roaming user profiles • Printing • Local applications i.e. Database, Finance Packages, HR Software • Access to archive data, digital files
  16. 16. Considerations - Library Item limits • SharePoint document libraries have a view limit of 5,000 items. • This leads to a need for data restructuring which is necessary to bring existing on premise folder structures more in line with the restrictions within SharePoint. • This is an opportunity to archive static data and make it easier to focus on what active data is being used everyday.
  17. 17. • It’s a change in the way you think about your ‘network’ • It’s changing how you store and manage data • It’s a change in way people work • Many ways of achieving the same task Anywhere Any Device A Different way of working
  18. 18. Let’s Take a Look
  19. 19. Security • One of the most secure platforms • SSL/TLS Encryption • Bitlocker in Data Centre • File encryptions – 128bit AES • OSA Framework, HIPPA, FISMA, CSA • ISO 27001/27002 • EU Model Clause • Multi Factor Authentication • Client or Role based access control • On going process – not a steady state –Office 365 Trust Centre • Emphasis on internal security, policy & staff education
  20. 20. Support • With less core infrastructure, we see fewer critical issues • However usually a rise user based problems – many of which are training related • Staff need to understand some processes will be different • Administrator need to be familiar • Widespread platform issues are rare, but when they do occur, it’s a case of having to wait • Many ways of accessing/doing tasks – vital that exact process being described • Importance of having a support Company/Staff who understand Office 365
  21. 21. On-Going Management • Pull strategy – need to understand what this will mean for you • Forward planning is key for data structuring • Ensure you are getting the most out of Office 365 • Evolving product – need to keep up to date – blogs, forums, Linked In, ongoing training • And make sure you keep staff up to date • Trusted IT partner!
  22. 22. 10. Office 365 resources MS NFP Website: http://tinyurl.com/zom54ee Some great guides: http://officeignitelabs.cloudguides.com Keep up to date: http://blogs.microsoft.com/ Spiceworks: https://community.spiceworks.com/product/36469-office-365 Join groups on LinkedIn & Twitter Co-Operative Systems – call or email, we are happy to help! Office 365 Resources
  23. 23. Twitter @LasaICT Web www.lasa.org.uk Email: team@coopsys.net Web: www.coopsys.net

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