Digital Initiatives at the UBC Library


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Presentation for the SLAIS Digital Collections class on the Digital Initiatives Unit at the University of British Columbia Library. Presented February 10 2013 by Larissa Ringham, Digital Projects Librarian.

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  • IntroductionThis talk will:provide short intro to digital initiatives unit in library - what we do and whywill show a couple of digitized collections and talk about their project managementwill provide some context for tour of Digitization Centre to come next
  • Historical “home” in Archives and RBSC prior to formal funding New UL and new strategic plan 2½ years ago = digital initiatives priorityBig change: formal Digital Initiatives Unit, Director (show org chart slide)Our unit: digitization, preservationDI includes cIRcle and Scholarly Communications (copyright) UBC Library Strategic Plan goal: “to implement a comprehensive digitization program to provide unlimited online access to materials of research and teaching value”There was funding to operationalize: Build the digitization centreOverhaul of the space, build offices, workspaces, bought equipmentStaffingCo-ordinator role and 3 digital project librarians – hired as PMs with understanding that role and work will shift and evolve1 permanent LA position1 Digital Analyst (jointly funded through IKBLC)Lots of students - Currently 19 part-time students working on 7 different dedicated projects, plus 2 generalists who work on numerous short-term projects, plus 1 co-op.
  • Develop online collections for research and preservation:UBC Library special collections + faculty material + community material Wealth of special collections material at UBCWidely available, publicly accessible, almost exclusively open accessWhat and why we digitize has not changed much from before centralization of the program, but we do it now in more comprehensive and planned way, also in a bigger way[walk them through projects section of website, overview of projects and timelines]
  • Project proposals:We get more project proposals than we can take on; this helps guide decisions in taking on new projects  Also poses questions to answer when considering possible projectsoften the people proposing the projects aren’t familiar with what we do, the unit’s goals, so they aren’t sure what we need to know about their projectThis will help them to flesh out the information that we need.[show them the project planning toolkit]Project comes to us -> projects get assessed (Possible? Doable? Desirable?) -> put into workflow if successfulTimeline: doesn’t always happen right away Projects can be submitted by:library staff (ie. Woodward: FoM oral histories)community-generated projects (ie. OHS)other institutions (ie. Conde)donor funded projects that library initiates - currently includes several large collaborative projects with other partners (ie. CP/Chung)  What we consider:collection policy Supports the teaching/research agenda, faculty interest, high use, high profile, easy win, funding availability, collaboration, technical feasibility copyright Must be in public domain or obtain permission Sometimes, one of the most difficult things to determine resourcing … where is the money coming from?from library budget (main operational $)grant/donor funded (work with Library Development)faculty funded
  • What work is involved?Librarians act as project managers, provide oversight for project EXAMPLE: (show CP/Chung slide)Use Dublin Core metadata Mostly work with materials that already have some level of cataloguing or description, though not always.If no description, will always bring in metadata consultant Students or Library Assistants do format conversion (scanning)Flatbed, TTI, ATIZ, photographyGood opportunity for SLAIS students to get experiencePost-processing work usually done by studentsIncludes image editing, OCR, upload to digital collection management system (CONTENTdm/DSpace), entering metadata, quality controlWork to industry standards when available and best practices when not, always changing – work we do today better than before Digitization Assistant provides technical support and advice Use CONTENTdm as our collection management system in most casesWork with LSIT when we need more than “out of the box” CDM Who else?Important to have involvement of content expert, often this will be the project sponsorSometimes outsource materials to vendors when we don’t have equipment or are doing large volumes of microfilm (more cost-effective)
  • Digital Initiatives at the UBC Library

    1. 1. UBC LIBRARY DIGITAL INITIATIVESSLAIS Digital Collections classFebruary 12, 2013Larissa
    2. 2. Digital Initiatives Org Chart[removed]
    3. 3.“Our goal is to create sustainable, world-classprograms and processes to make the collectionsand research at UBC available to the world and toensure the authentic, long-term preservation ofthese digital holdings for the future.”
    4. 4. Project ApprovalsConsiderations:Collection policyRights and permissionsResourcingCurrent DI workload
    5. 5. Project Manager responsibilities• Project contact andoversight• Research andbenchmarking• Write project plan anddocumentation• Determinerights/permissions• Develop metadatatemplates• Perform materialsassessment• Develop project costing• Establish project team• Determine projectworkflows and timelines• Determine digital deliverymethod• Oversee digitizationworkflows• Perform quality controlchecks• Develop plan forassessment• Product launch,communication, promotion• Project evaluation
    6. 6. Digitization Project example:CP/Chung Project• Project Team• Project manager (Digital Initiatives Librarian – Larissa Ringham)• Project partner/content expert (RBSC Archivist – Sarah Romkey)• Project partner (Systems Librarian – Paul Joseph)• Digitization Assistant (Laura Stagg)• Digitization Staff, part-time (4 students, some SLAIS)• Digitization Staff (upcoming), part-time (2 SLAIS students)• Metadata Staff, part-time (1 SLAIS student)• Other involvement• Metadata consultant (Tech Services Librarian)• Programmer (with Library Systems)• Library Development Office (donor relations)
    7. 7. Opportunities for SLAIS students in DigitalInitiativesProfessional experience project (credit)Digitization assistants (paid)Co-op placements (paid, credit)
    8. 8. Questions?