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Highways Maintenance Efficiency Programme (HMEP) Jason Russell Chair – Business Improvement
Topics Covered <ul><li>Highway Maintenance Efficiency Programme (HMEP) </li></ul><ul><li>The Pothole Review </li></ul><ul>...
HMEP – The Challenge CSR
HMEP – Public Priorities Ipsos MORI poll of 991 British adults
HMEP - Background <ul><li>Support sustained approach to maximising returns from highways investment and delivering step ch...
Programme Board
Overview of Workstream Groups <ul><li>Group 1 Operational Service Delivery </li></ul><ul><li>Chair – Matthew Lugg </li></u...
Workstream 1  Operational Service Delivery <ul><li>WP1 –  Standard suite of highway maintenance contract documents </li></...
Pothole Review <ul><li>2008/09 worst winter for 20 years </li></ul><ul><li>2009/10 worst winter for 30 years </li></ul><ul...
The Review will Consider <ul><li>Causes </li></ul><ul><li>The management arrangements for reporting and repairing potholes...
Business Improvement Group <ul><li>Not trying to invent something new! </li></ul><ul><li>Objective is “to develop practica...
Themes Client Leadership and Governance Employment and Skills Key Business Processes Supply Chain Management
Emerging Outputs <ul><li>Client Leadership </li></ul><ul><ul><li>Role of Client in leading change </li></ul></ul><ul><ul><...
Enabling Change <ul><li>Effectively share existing best practice – matching solutions to problems </li></ul><ul><li>Focus ...
Business Improvement – Pilots  <ul><li>Engaging with a number of potential pilot authorities </li></ul><ul><li>SE7: (Brigh...
Business Improvement – Pilot 1  <ul><li>Engage with main contractors engaged within pilot area using provisions of existin...
Business Improvement – Pilot 2  <ul><li>Review contracts for employment and skills provisions </li></ul><ul><li>Discuss vo...
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Jason Russell, The opportunity for efficiency savings: Highways Maintenance Efficiency Programme

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Jason Russell, seconded to provide expert support to the DfTHighways Efficiency Maintenance Programme
Jason has spent over 20 years working in construction, predominantly in
highways. He joined Surrey in November 2007 as the Contracts Manager,
responsible for the Surrey Highways Partnership. In September 2009 Jason
was appointed as Interim Head of Surrey Highways, and lead the service
through an extensive period of change, involving an organisational
restructure, developing and tendering new contracts, changing processes and
systems, and reducing expenditure on highways by approximately 20%.
In July 2010 Jason was appointed as Head of Change and Performance,
managing change across the Environment and Infrastructure Directorate,
which includes Highways, Waste, Transport, Countryside and Planning. Jason
is also leading on the development of the South East 7 highways alliance.
Jason has been asked by DfT to Chair one of the Groups on the Highways
Maintenance Efficiency Programme. This Group – Business Improvement –
has the objective of providing Local Highway Authorities with practical tools that will help ensure that both they and their partners have the capability to implement efficiency measures.

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Jason Russell, The opportunity for efficiency savings: Highways Maintenance Efficiency Programme

  1. 2. Highways Maintenance Efficiency Programme (HMEP) Jason Russell Chair – Business Improvement
  2. 3. Topics Covered <ul><li>Highway Maintenance Efficiency Programme (HMEP) </li></ul><ul><li>The Pothole Review </li></ul><ul><li>Business Improvement Group </li></ul>
  3. 4. HMEP – The Challenge CSR
  4. 5. HMEP – Public Priorities Ipsos MORI poll of 991 British adults
  5. 6. HMEP - Background <ul><li>Support sustained approach to maximising returns from highways investment and delivering step change in efficiencies </li></ul><ul><li>£6m over 2011/12 and 2012/13, whilst developing a longer term plan </li></ul><ul><li>Links with Government Construction Strategy and Infrastructure UK Review </li></ul><ul><li>Consistent with ‘localism’ agenda - providing the tools and opportunities - not central direction </li></ul><ul><li>Partnership working between public and private sectors </li></ul><ul><li>Target senior decision makers (Council Leaders, Portfolio Holders, Chief Executives, Chief Officers) as well as highways practitioners </li></ul><ul><li>Building on best practice in the sector </li></ul><ul><li>www.dft.gov.uk/pgr/regional/hmep/ </li></ul>
  6. 7. Programme Board
  7. 8. Overview of Workstream Groups <ul><li>Group 1 Operational Service Delivery </li></ul><ul><li>Chair – Matthew Lugg </li></ul><ul><li>Procurement Strategies </li></ul><ul><li>Shared service provisions </li></ul><ul><li>Asset Management Planning </li></ul><ul><li>Design Standards </li></ul>Group 2 Business Improvement Chair - Jason Russell Client Leadership and Governance Employment and Skills Key Business Process Supply Chain Management Change Management Group 3 Communications Chair - Julian Abel Communication and Marketing Benefits realisation Group 4 Research and Data Management Chair – Steve Kent Research and Horizon Scanning Price/Quality Measurement Benchmarking of costs and performance
  8. 9. Workstream 1 Operational Service Delivery <ul><li>WP1 – Standard suite of highway maintenance contract documents </li></ul><ul><li>WP2 – Standard highway maintenance specification </li></ul><ul><li>WP3 – Best practice toolkit to set up and operate alliances for highway maintenance services </li></ul><ul><li>WP4 – A toolkit to aid local highway authorities in setting up shared service arrangements to deliver highway maintenance services </li></ul><ul><li>WP5 – A best practice toolkit to aid procurement choice for highway maintenance services </li></ul><ul><li>WP6 – To develop a best practice toolkit for asset management life cycle planning </li></ul><ul><li>WP8 – To further increase the sector’s knowledge base of the benefits of asset management by producing accredited practitioner training </li></ul><ul><li>WP9 – To provide guidance on the most cost effective approach to managing and maintaining drainage assets </li></ul><ul><li>WP10 – To produce a revised comprehensive guidance document for highway asset management </li></ul><ul><li>WP11 – To develop a standard deterioration model available to all local highway authorities </li></ul>
  9. 10. Pothole Review <ul><li>2008/09 worst winter for 20 years </li></ul><ul><li>2009/10 worst winter for 30 years </li></ul><ul><li>2010/11 worst December for 100 years </li></ul><ul><li>42% increase in potholes 2009 </li></ul><ul><li>59% increase from 2009 </li></ul><ul><li>Estimated 2010 – 2.7m potholes </li></ul>
  10. 11. The Review will Consider <ul><li>Causes </li></ul><ul><li>The management arrangements for reporting and repairing potholes </li></ul><ul><li>Service standards </li></ul><ul><li>The specifications for repairs </li></ul><ul><li>The workmanship </li></ul><ul><li>User input </li></ul>
  11. 12. Business Improvement Group <ul><li>Not trying to invent something new! </li></ul><ul><li>Objective is “to develop practical tools and methodologies that will help ensure local authorities have access to the capability required to implement efficiency measures” </li></ul><ul><ul><li>Develop practical tools and methodologies </li></ul></ul><ul><ul><li>Integration of processes into existing contracts </li></ul></ul><ul><ul><li>Develop Local Authority capability to implement efficiency processes </li></ul></ul><ul><ul><li>Assist in supply chain re-engineering </li></ul></ul><ul><ul><li>Improve employment and skills benefits </li></ul></ul>
  12. 13. Themes Client Leadership and Governance Employment and Skills Key Business Processes Supply Chain Management
  13. 14. Emerging Outputs <ul><li>Client Leadership </li></ul><ul><ul><li>Role of Client in leading change </li></ul></ul><ul><ul><li>Organisational models – do they matter? What capabilities are required for each? </li></ul></ul><ul><li>Employment and Skills </li></ul><ul><ul><li>Using procurement/contract management to ensure adequate investment in skills by contractors </li></ul></ul><ul><ul><li>Identifying capabilities required for delivering efficiencies </li></ul></ul><ul><ul><li>Behaviours to deliver effective services </li></ul></ul><ul><li>Key Business Processes </li></ul><ul><ul><li>Identify common business processes: those that will drive the right behaviours and potentially contain the most ‘waste’ </li></ul></ul><ul><li>Supply Chain Management </li></ul><ul><ul><li>Engagement with supply side is key </li></ul></ul><ul><ul><li>Transparency of costs, down to 2 nd and 3 rd Tier </li></ul></ul><ul><ul><li>Incentives? </li></ul></ul>
  14. 15. Enabling Change <ul><li>Effectively share existing best practice – matching solutions to problems </li></ul><ul><li>Focus on three elements for each theme: </li></ul><ul><ul><li>People </li></ul></ul><ul><ul><li>Process </li></ul></ul><ul><ul><li>Technology </li></ul></ul><ul><li>Develop proposals through workshops </li></ul><ul><li>Test effectiveness through pilot projects and early adopters </li></ul>
  15. 16. Business Improvement – Pilots <ul><li>Engaging with a number of potential pilot authorities </li></ul><ul><li>SE7: (Brighton and Hove, East Sussex, Hampshire, Kent, Medway, Surrey, West Sussex) </li></ul><ul><li>AGMA: (Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford, Wigan) </li></ul><ul><li>Northumberland </li></ul>
  16. 17. Business Improvement – Pilot 1 <ul><li>Engage with main contractors engaged within pilot area using provisions of existing contracts </li></ul><ul><li>Compare prices/terms offered and identify inconsistencies </li></ul><ul><li>Identify scope for further employment and skills benefits within existing contracts </li></ul><ul><li>Engage with main contractors, suppliers and sub-contractors to establish mechanism for improving prices </li></ul><ul><li>Invite submissions from main contractors identifying supply chain re-engineering proposals </li></ul><ul><li>Main contractors run supply chain tendering process </li></ul><ul><li>Supply chain agreements entered into and performance monitored </li></ul>Supply Chain Engineering Process
  17. 18. Business Improvement – Pilot 2 <ul><li>Review contracts for employment and skills provisions </li></ul><ul><li>Discuss voluntary adoption of employment and skills requirements with contractors </li></ul><ul><li>Set benchmarks appropriate to contract </li></ul><ul><li>Workshops with contractors and supply chain to discuss requirements and benefits </li></ul><ul><li>Develop an Employment and Skills plan </li></ul><ul><li>Implement plan and method statement and monitor performance against KPIs in main contract and sub-contracts/supply agreements </li></ul><ul><li>Consider application to National Construction Skills Academy to achieve Academy status </li></ul>Employment and Skills
  18. 19. Thank you for listening Any Questions?

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