This document provides an overview of free and low-cost technology tools that can be used by legal aid organizations. It discusses tools for infrastructure like cloud backup services, productivity apps like Google Docs and Slack, program support tools like Google Translate and document management, communications tools like MailChimp and SurveyMonkey, and resources for adding up technology costs. The document aims to help legal aid nonprofits select useful free tools while also considering things like maintenance costs, ease of use, and training requirements.
Merck Moving Beyond Passwords: FIDO Paris Seminar.pptx
Free and Low Cost Technology Tools for Legal Aid
1. Free and Low Cost Technology
Tools for Legal Aid
July 11, 2018
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LOGISTICS
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LOGISTICS
9. Can be found on the
course page!
What We’ll Cover
The True Cost of Free
Infrastructure
Productivity and Data
Management
Program Support
Communications
Adding Up Costs
More Resources
INTRODUCTIONS
11. You Don’t Have a
Lot to Spend
Why wouldn’t you get a
powerful solution that’s
free?
TRUE COST OF FREE
12. “Free” Is Not Always FREE!
Like a “free puppy,” you’ll need to spend money over time to
keep your technology healthy.
TRUE COST OF FREE
13. You Need to Consider the Whole Cost
TRUE COST OF FREE
14. Let’s Walk Through
the Tools!
• Infrastructure
• Project Management
• Productivity and Data
Management
• Program Support
• Communications
TRUE COST OF FREE
16. Infrastructure Is a
Key Priority
• Does your computer
start up quickly?
• Can you access the
internet and your files
reliably?
• Do you have the
software you need?
INFRASTRUCTURE
Don’t forgetmaintenance!http://bit.ly/2jQ
Don’t forgetmaintenance!http://bit.ly/2jQ
20. Crashplan—Cloud
Backup
For $10 a month you can
get unlimited automated
backup for you and your
whole team. Crashplan
also offers a free option
for backups on local
drives.
INFRASTRUCTURE
21. Amazon Glacier—
Cloud Backup
Amazon Glacier is one of
the cheapest Cloud
backup options, but only if
you rarely recover files
from “deep freeze.”
INFRASTRUCTURE
26. Doodle—Meeting Scheduling
Poll your team to find a meeting
time. For one-on-one meetings,
allow people to choose a time with
youcanbook.me.
PRODUCTIVITY AND DATA MANAGEMENT
27. IFTTT: If This Then That
Set up automated tasks
based on triggers. Use
existing “recipes” or
create your own.
Image credit: Macstories.net
28. Google Voice—VOIP
Make calls through your computer
and integrate many different
phone numbers.
PRODUCTIVITY AND DATA MANAGEMENT
29. FreeConferenceCall.com
Free video conferencing
or calls, call recording,
screen sharing, and
more. UberConference
is also useful, especially
for Google Apps users.
PRODUCTIVITY AND DATA MANAGEMENT
30. Trello—Project Management
Keep track of all the
moving pieces of a
project with visual
organizational tools.
KanbanFlow, Asana, and
Gqueues are also useful
choices.
PRODUCTIVITY AND DATA MANAGEMENT
32. Salesforce
A great tool for tech
savvy organizations with
complex needs.
Available free to
nonprofits for up to 10
users, but
implementation can get
very expensive.
PRODUCTIVITY AND DATA MANAGEMENT
36. Use infogr.amwith Tableau tocreate visuallyenticing graphsand charts withyour own data.
Tableau and infogr.am—Data Visualization
Tableau’s Service Corp
connects nonprofits
with expert volunteers
who can help them get
started on a
visualization.
Use infogr.am with
Tableau to create
visually enticing graphs
and charts with your
own data.
PROGRAM SUPPORT
39. Dictation Software
Easily turn speech into
written text within a
Google Doc. There are
also many mobile apps
for dictating on the go.
PROGRAM SUPPORT
40. Brown Paper Tickets—Event Registration
Inexpensive way to take event
registrations—free for free events
COMMUNICATIONS
47. Foundation Directory Online The Foundation Center
offers a free online tool
to help you find the right
foundation to fund your
next big project.
PROGRAM SUPPORT
48. Razoo—Friend to Friend Fundraising
Get your staff and
passionate supporters
to fundraise from friends
and family.
COMMUNICATIONS
50. Fiverr—Find Freelancers and Volunteers
There are many places to find
talent to help your nonprofit
including: Upwork, 99designs,
Taproot+, and Catchafire.
COMMUNICATIONS
51. GIMP—Photo Editing
Edit or enhance your
photos with GIMP,
Paint.Net, Inkscape,
Pixlr, and more.
COMMUNICATIONS
54. Think About Tools as
an Investment
How much additional time
would you have per year
if everyone saved 10
minutes per day?
ADDING UP COSTS
55. But Also Consider
the Costs
It will cost more than the
price of the tool.
Remember to think about
time to test tools, make
decisions, and to
convince your
organization.
ADDING UP COSTS
56. Consider Ease of
Set-Up and Use
Remember that setting up
a system and process for
using it can be a
considerable effort.
ADDING UP COSTS
57. How Do You Help
People Change?
Don’t forget the time it will
take to get the
organization on board
with a new tool.
ADDING UP COSTS
58. Training
Make sure you allot
enough time and money
to train on the tools and
the processes.
ADDING UP COSTS
65. Get $20 Off the Next Idealware Course!
Register at: http://bit.ly/TactTech18
Use discount code:
MRAC18
Tactical Technology Planning
for Nonprofits
Five 90-minute Sessions
Thursdays, starting Sept. 13
Editor's Notes
Free technology can be like “free puppy.” The puppy itself is free, but you will still have to pay for food, toys, training, veterinary bills, and a whole lot more!
If not, start there!
(Link on the sticky note goes to a blog post from Tech Networks of Boston about the benefits of proactive maintenance vs a break-fix approach.)
Email, calendaring, word processing, spreadsheets and more are available free for nonprofits through Google’s GSuite. Nonprofits can use all of G Suite and store up to 30GB per staffer for free.
You can get the Microsoft Office productivity suite downloaded to your desktop or invest in Office365 for a discounted monthly fee through TechSoup. With Office 365 you’ll have online storage and document management.
And don’t forget about open source options OpenOffice and LibreOffice, although be aware that those options do not include email and calendaring. Open source email and calendaring is available through Thunderbird.
Box.org provides social impact organizations [nonprofits] the resources they need to innovate and fulfill their mission.
In addition to enabling success on the Box cloud content management platform,
we power capacity-building via Box employee (Boxer) programs, community building and grants.
It’s for data archiving or deep storage and may take hours to retrieve
A free version for individual users. Orgs can get more features for between $50-80 per year.
The free version lets you track up to 5 people.
Free version allows up to 80 projects and 5 people per project. Team version adds a lot more features such as billing and invoicing, team management, and log-in tracking but costs $29 per person per year.
Basic scheduling that syncs with your calendar is free. Additional features such as no ads, custom subdomains, SSL encryption, and more will cost $299 per year for 10 users. (Premium pricing is based on number of users.)
Examples:
Save new iOS contacts to Google Contacts
Get a notification when the ISS flies over my house
Sync new Instagrams to a Pinterest board
Trello is free with limited integrations and file attachment size. Additional features and controls are available for $10 per user per month. You can customize the cover photos which is helpful for visual arts projects and museums.
Lots of other options in Low Cost DMS guide
Also:
1. PT Avenue - https://www.pt-avenue.com/
2. MemberHub - http://memberhub.com/
3. MemberPlanet - https://www.memberplanet.com/
Can be used for booking auditions, private lessons
Free basic account
Integrates with Google Calendar and Outlook/O365
Archive photos of performances, exhibits, etc.
Also share with public.
Can allow others to add images to an album.
Tableau can be complex. It’s a good idea to get help.
Other free tools let you create full-color graphics, with drawn images, use pre-built themes, etc. Examples: Visualize.me, Venngage, Easel.ly
Pros: free, easy to use
Cons: “cookie-cutter” images, time to make it look good.
These aren’t going to magically create amazing graphics for you – you still need to know what you’re doing.
If you pick one of these, infogr.am lets you import actual data to create graphs and charts.
Natively included in Google Docs
Also Dragon, etc
Pricing: $0.99 + 3.5% of the ticket price, now does reserved seating.
Also: http://seatyourself.biz/ designed for performing arts, reserved seating option, low fees.
Other options include Eventbrite and RegOnline and Ticket Tailor
Ticketing with reserved seating, class registration, and audition management
$0.75 per ticket plus 1.5% of ticket value plus credit card fees
(Good for high volume--over 2,000 tickets per year)
Other options include Constant Contact and GetResponse
Google Forms also does a good job
$10,000 per month
Upgrade to $40,000 per month if you max out your $10K budget for several months in a row
Must keep click-through rate high (above 5%)
Starts at $23.28 per month.
Also a free version to search 990s and basic info.
Razoo: 6.9% of the donation plus 30 cents
Other similar platforms include Kimbia, Crowdrise, Click & Pledge
Pricing: Free option available. Professional version with additional features starts at $10 per month
Other options include Tweetdeck, SocialPilot, and Sprout Social
Other free options include Pixlr, iPhoto, and Photoscape
Free version available for individuals. Nonprofits can get a free version of Canva for Work, which allows you to save branding elements, share designs with teammates, and store more images.
Some of the tools are easy and intuitive, some not so much
Pro Bono resource
Also Taproot Foundation and Taproot+, Catchafire, Executive Service Corps