Ready When the Time Comes


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  • Good evening and welcome ALERT Chairpersons!We have a special webinar in store for you today, in collaboration with the Canadian Red Cross we will be presenting information on disaster preparedness and relief volunteer opportunities in the Canadian region. Joining us today we have Sarah Graham from the Canadian Red Cross who will be presenting information on the “Ready When the Time Comes” volunteer program.
  • After you hear from Sarah, we would like to give you an opportunity to ask her questions about ways that Lions can get involved. You may also share your experiences under the ALERT program and what your districts are doing to prepare communities to respond and recover from natural disasters and other emergenices.There are two ways you can submit your questions and comments to us... you can either raise your hand when we begin to open up the lines during the Q & A segment or you can submit your questions using the “questions” log.All of you should see a control panel on your screen, which is where you will find the hand icon [show] and questions box [show]. You will note that all of your lines are muted at this point. As we go through the presentation we ask that you use the control panel to submit your questions and comments. We may address your questions as we go, but we also some time at the end to address your questions. I should note that the webcast is being recorded and the video recording will be posted on the LCI website. We will add a link to the recording on the service activity report Web page and also send it to everyone who registered for today’s webcast.
  • We will begin today’s presentation with some general information on the ALERT Chairperson roles and responsibilities to give you some clarity as to what your duties are with regards to disaster preparedness and relief in your communities.The second component will focus on the resources available that will assist you in developing your preparedness plans, forming new partnerships, and applying for support through the LCIF Emergency grant program.Sarah Graham the partnerships manager at the Canadian Red Cross will then present information on the “Ready When the Time Comes” volunteer program. She will inform you on how you can partner with the red cross on a local level and engage in trainings and collaborate on disaster preparedness projects.We will conclude our presentation with a discussion session. Throughout the presentation please be sure to submit any questions that you may have so that we can address them at the end. Sarah will be more than happy to answer any questions that you may have.
  • Although there are different natural disasters in different geographic locations, the principles of disaster preparedness remain universal.Whether you are preparing for a potential tsunami or happen to live near a volcano we have established some general rules of preparedness:Planning for a potential disaster is key! Having an ALERT plan in place will help you strategize your emergency relief practices. It is also important to share this plan with your district to ensure that everyone is on the same page with regards to the plan.Organizing and equipping your club with the tools needed to prepare for a potential disaster is also very important. Once you have established your ALERT plan it is necessary to have the tools needed to execute the plan. This can include preparing a kit which includes valuable disaster relief materials like a flash light, batteries, bottled water, rope, etc. Training your club members on how to respond once a disaster hits will solidify the planning and create for better preparation. Once a club is trained on how to respond to a natural disaster they will feel confident in becoming leaders in their communities.Exercising your proposed plan of action is important after planning, organizing, and training. Practicing the plan in place will help members gain familiarity with the plan in place.Evaluating its efficiency and looking for areas of improvement will help strengthen your plan. You can review your ALERT plan with others and assess ways to improve it.These are general guidelines that we use for disaster preparedness. To what extend your club will be involved in relief and recovery will depend on the nature of the emergency, resources and expertise that are available to you at the local level, and specific guidelines provided by your local disaster management authorities. As the appointed ALERT Chairperson, it is important that you understand who the key players in your district (or multiple district) and involve them in all aspects of your preparedness activities.
  • The following resources will serve to assist you in your planning process. ALERT Planning materials (available on the LCI Web site):Lions ALERT guideChecklist – How to Develop a Lions ALERT PlanChecklist – Personal SafetyChecklist – After a Disaster OccursView some Sample Plans in Action
  • The ALERT guide is a great resource for disaster preparedness and relief. There is a lot of great information that will:Help you identify the different levels of emergencyTeach you how to organize a Lions ALERT CommitteeShow you how to develop an Emergency response planIntroduce you to the four phases of emergency managementProvide you with basic planning guidelinesGive you tools on how to communicate effectively during a crisisYou can download our ALERT guide online!
  • Since 1985, the Foundation has been able to award more than Emergency grants is closer to US$36.7 million. Each year LCIF awards between US$1.2 and US$1.4 million in Emergency grants, mostly for flooding.•You should familiarize yourself with the LCIF Emergency grant criteria in advance. LCIF recommends that you contact them in advance to get ideas on what types of relief activities can be implemented using the Emergency grant funds. Especially those Chairpersons that live in areas where disasters are frequent. •Emergency grants may not be requested for man-made calamities, famine, drought, infestations, disease outbreaks, political strife, war or refugee situations. Only immediate needs following a natural disaster. •The District Governor must make the request to LCIF for Emergency grants within 30 days of the disaster's occurrence. After 30 days, requests are no longer valid as the immediate need phase has passed. We highly recommend that you have an ALERT Plan in place before applying for the grant. Please visit the foundations website to learn more.
  • I would now like to introduce our guest speaker, Sarah Graham, the Partnerships Manager for the Canadian Red Cross, who will provide a presentation on the various opportunities to get involved, including the Ready When the Time Comes program.
  • This sentiment was supported in the ‘Moneysense Charity 100 Survey 2012’ which gave the CRC a rating of A+ / the highest rating for the top 12 large charities in Canada.If looking at our programming in disaster manangement, around 80% of Canadians reported that they give to the Red Cross for their work in this area – a testimony that they think we, that includes are volunteers, are doing a great job.
  • The CRC is on of 186 societies around the world. Together we are able to respond to emergencies affecting the well-being and protection of people around the world. Do you want to mention some of our current areas of programming? Haiti/ Sahal area…. Look on our website see what is highlighted.Share the mission statement of the CRC and then comment that “ This is how we do it in Canada”NOTE: mention that you go into the details agains Disaster Response and Recovery later in the presentationInjury Prevention:600,000 trained in First Aid per year1.2 million enrolled in Swimming per yearViolence & Abuse Prevention:290,000 trained per year Community health
  • Mention that these are the four pillars in Disaster Management and RC programming addresses all pillars. Last year, this has been demonstrated in our work in Slave Lake (still there looking after the recovery) – What happened – wild fires and 15,000 people were affected and 400 homes destroyed. In the response phase, the CRC engaged 360 volunteers and they worked for 60,000. Montegerie, Quebec – (one of CRC Quebec’s largest responses) flooding which lead to widespread displacement in 22 municipalities. 594 volunteers were engaged, 3,000 individual were supported.Most recently.....
  • Piloted by the ARC – now in around 52 cities across the USA. If we look at NY alone, 49 partners.This is where I raised the bit about how interest in the program grows after disaster… too late to support those areas which is why we need to build surge capacity in Canada now – before the disaster strikesWhere we are going: For example, in the West, we have identified 35 cities and in the Atlantic area, we are going to be in 11 geographic areas.Stress that Acklands-Grainger founding sponsor which stemmed from their involvement in the US RWTC program.
  • Common goal and vision related to organisational responsibility and opportunity to support communities in need.This includes building resiliency: Resilient communities are informed and understand the risks and hazardsAre personally prepared and have a plan in placeArea able to harness local resources (e.g. Ack- Gr) and expertise (e.g. the volunt)This is demonstrated in the goal of the program (detailed on the slide)
  • -Discuss various touch points/retention activities.
  • Thank you, Sarah, for the wonderful presentation. I would now like to turn to our audience for any questions about the ALERT program and opportunities for collaboration with the Canadian Red Cross.
  • As I mentioned at the beginning of the presentation, there are two ways you can submit your questions and comments to us. We will start by addressing questions that were submitted through the “questions” log and then open individual lines that will allow you to ask questions directly. We just ask that you raise your hand so that we know when to open your line. [Start taking questions from the “questions” box.]
  • Well, we hope that this session was helpful to you as you plan and execute disaster preparedness activities in your area. We encourage you to stay in contact with us and let us know how we can further support you in your efforts. I would like to give a special thanks to Sarah for joining us this evening. And you all for participating in the discussion. We will post a recording of today’s webcast on the LCI website should you wish to share it with your district leaders and other Lions in your area. Thanks again for joining us tonight.
  • Ready When the Time Comes

    1. 1. Disaster Preparedness and Relief in Canada December 5th 2012 “Ready When the Time Comes”
    2. 2. WELCOME!
    3. 3. Asking QuestionsUsing the control panel:1. Raise your hand using the icon during the Q & A segment2. Type your question in the “Questions” box during the presentation 3
    4. 4. Today‟s Presentation Disaster Preparedness and Relief •Role of ALERT Chairperson Resources • ALERT Guide • LCIF Emergency Grant Ready When the Time Comes • Partnering with the Canadian Red Cross • RWTC Volunteer Information Discussion Session 4
    5. 5. Role of ALERT Chairpersons Plan Evaluate/ Organize/ Improve Equip Exercise Train Disaster Preparedness and Relief is a continuous cycle of taking corrective action in an effort to ensure effective coordination during incident response. 5
    6. 6. POLL QUESTION? What types of Natural Disasters affect your Area? 6
    7. 7. Resources for Disaster Preparedness & Relief• ALERT Planning materials  Lions ALERT guide  Checklist – How to Develop a Lions ALERT Plan  Checklist – Personal Safety  Checklist – After a Disaster Occurs  View some Sample Plans in Action Visit our website to access the activity planning resources 7
    8. 8. ALERT GuideThe ALERT guide will help you:• Understand the different levels of an emergency and phases of emergency management.• Organize a Lions ALERT Committee.• Develop an emergency response and communication plan. 8
    9. 9. LCIF Emergency Grant • Since 1985, the Foundation has been able to award more than US$36.7 million in disaster relief funds through this grant program • Each year LCIF awards between US$1.2 and US$1.4 million in Emergency grants, mostly for flooding. • Lions district governors may apply for funds to help meet immediate needs such as:  Food  Water  Clothing  Medical supplies 9
    10. 10. Sarah Graham Partnerships Manager Canadian Red Cross 10
    12. 12. PARTNERING WITH THE RED CROSS – The Red Cross is one of the most recognized and trusted emblems in the worldWhen asked: “How much trust would youhave in the Canadian Red Cross as a crediblesource of information or programming?”94% of Canadians expressed “great trust” - Environics Poll 2007 12
    13. 13. CANADIAN RED CROSSAREAS OF EXCELLENCE“Improving the lives of vulnerable people by mobilizing the power of humanity inCanada and around the world.” Disaster Response and Recovery Injury Prevention Violence & Abuse Prevention Community Health Programs 13
    14. 14. CANADIAN RED CROSS – DISASTER MANAGEMENT PROGRAMPrevention Preparedness Response Recovery Red Cross expertise supports Canadians and their communities to prevent, prepare for, respond to and recover from emergencies. 14
    15. 15. READY WHEN THE TIME COMES:BACKGROUND Piloted by American Red Cross in 2001 2009: Ready When the Times Comes (RWTC) was launched nationally in Canada with our founding sponsor Acklands-Grainger Partnerships are on-going in Atlantic, Western Canada, Ontario and Quebec 12 RWTC partnerships with Organizations and Companies across Canada Currently over 1,800 RWTC registered reservist volunteers in Canada Goal to have 5,500 RWTC reservist volunteers trained by 2015 15
    16. 16. READY WHEN THE TIME COMES (RWTC)WHEN DISASTER STRIKESRole of RWTCSupports the development of an emergencypreparedness and response culture in Canada Strengthens the RC volunteer force that is ready to respond in the event of a major disaster Facilitates organizational commitment to disaster preparedness and response Empowers individuals with knowledge and supportive behaviors to adopt in case of disaster 16
    17. 17. WE WORK WITH YOU: RWTC CORPORATE PARTNERSNational Partnerships Regional Partnerships 17
    18. 18. RED CROSS AND LIONS CLUBS INTERNATIONAL:A COMMON GOAL TO BUILD SAFER COMMUNITIES  Supporting Canadians through Disaster Preparedness and Response  Be “Ready When the Time Comes”  Helping build strong neighbourhoods all across Canada 18
    19. 19. READY WHEN THE TIME COMES:VOLUNTEERS SUPPORT... Shelter and Reception Centre services including: • Family Reunification assistance • Lodging, food and clothing vouchers • Front desk reception and information support • Assembling hygiene and clean up kits • Setting up cots • Handing out water and blankets“One of the best things is knowing thatyou can help with human interaction – Community Outreach • Call centre supportYou can help people just by listening” • Delivery of supplies • Performing case assessments 19
    20. 20. HOW DO I BECOME A RWTC VOLUNTEER? Step 1: Sign-up to become a RWTC Volunteer and register on ITM Step 2: Complete online course “Introduction to the Movement” Step 3: Attend one day training session “Volunteering in Emergency Situations” 20
    24. 24. STEP TWO: TAKING THE ON-LINE INTRODUCTION TODISASTER MANAGEMENT TRAINING COURSEThis course is a self-study tool. This manual is comprised of twodistinct modules: Module 1 - The Red Cross / Red Crescent Movement Module 2 - Disaster ManagementMONTH DAY, YEAR TITLE OF THE PRESENTATION 24
    27. 27. DO I HAVE TO RESPOND IF CALLED UPON? No - all assignments are voluntary. 27
    29. 29. NEXT STEPS Make the commitmentRegister on ITMTake the on-line „Introduction to Disaster Management‟ course Sign up for and attend the „Volunteering in EmergencySituations‟ one- day in-class training 29
    31. 31. Discussion Session 31
    32. 32. Asking QuestionsUsing the control panel:1. Raise your hand using the icon during the Q & A segment2. Type your question in the “Questions” box during the presentation 32
    33. 33. Thank you for your participationPlease contact us if you have any questions: 33