impossible to enhance the SAP Learning
Solution for future initiatives such as We wanted to be able to run on one environment without having to develop
manager reports, correspondence, and duplicate expertise under another agency. So it becomes a cost-saving
online performance management. benefit to us and it provides an upgrade that gets everybody working on the
So representatives from DWS, the
Division of Finance, and the Department — Chris Gordon
of Technology Services investigated
the possibility of merging the two
systems. The consolidation now offers
Planning on a Budget “We discussed some of those things in our
kickoff meeting, but realized we needed to
DWS a fully upgraded and supported To sell the project to state officials and stay focused on the merger initially. Once
version of SAP ERP on which to run secure the required project budget, Gor- that was in place, we could move forward
its solutions. don’s team created a business case with some of the other things we’d like to
focused heavily on the cost savings and incorporate,” she says.
“Our goal is to run on one SAP environ- potential functionality enhancements of
ment without having to develop duplicate the consolidation. From the beginning, the
expertise. We’ve created a service level Because the team would hold off on
team was aware of the delicate nature of
agreement with State Finance so that they enhancements to the existing system until
tinkering with a system that processes
are essentially hosting our system. after the initial technical upgrade, the
nearly 20,000 paychecks for state
Together we’ve developed working rela- metrics used to measure the success of the
tionships, with the ability to work together project were defined largely by the
as an SAP team going forward. The Gordon’s group also needed to rein in the smoothness of the transition.
merger with State Finance provides a cost- scope of the project, which originally
saving benefit to us and it provides an included enhancements to the SAP Learn- “If we haven’t impacted payroll and DWS
upgrade that gets everybody working on ing Solution that would have complicated employees can still do their work, then
the same system,” says Gordon. the upgrade process. we’ve been successful,” says Gordon.
Figure An early draft of the project plan
For group rates on electronic access, call 1-781-751-8799 Volume 1, Number 4 • www.SAPexperts.com
DWS’ expertise with the Learning Solu-
Career Management Services
tion. And together they plan to use SAP’s
Homepage Framework to further custom-
ize portal content.
“This provides us a foundation from
I am pleased to report that all of the Basis activities are complete! The State Finance which we’ll be able to make changes and
Basis team has finished their required activities, so that configuration work can enhancements. Once we’ve got the key
proceed. This is a huge step forward! Our LAZAR consultants have begun configuring pieces in place, we’ll be able to upgrade
the R/3 environment on the State Finance system, and the DWS team will begin their the system along with the State Finance
configuration activities this week.
system. They have a regular schedule for
ACCOMPLISHMENTS upgrades and support packs, whereas
DWS has had a lack of technical support
• All Basis activities are complete. This means that the LSO is ready to be config-
and is severely behind. With the merger,
ured on the State Finance system.
everything will be in place so that we can
• Some of the LSO configuration has been completed by LAZAR. move forward. That’s been our stumbling
• Michael, Anna, and Chris met to determine which configuration activities will block all along — we didn’t have the
be completed by LAZAR, and which will be completed by DWS. Those involved in pieces in place so that we could move
the configuration will be notified. Primarily this will involve JJ, Victor, Quinten, forward,” she says. n
• A Project Team Organization Chart has been added to the FTP site, in the Project
UPCOMING EVENTS / NEW DEVELOPMENTS
• Igor Khmel (Portal Consultant) and Ekaterina Savvina (HCM Consultant) from
LAZAR have joined the team and begun work on the project. Welcome!
• The Security group is scheduled to meet on Tuesday, March 25th.
TASKS IN PROGRESS
• Work is underway to determine roles needed for DWS staff in the State Finance
• The Project Plan is currently being updated. Please check the FTP site for regular
project plan updates.
QUESTIONS / SUGGESTIONS
Figure A sample Project Update