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Hybrid Meetings 101: Your Guide to Taking Your Events Online

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What is a hybrid meeting? Why would you want to add a hybrid element to your face to face gatherings? What kind of technology do you need? This presentation is a crash course in hybrid event planning and the special design considerations required by these types of events.
For more meeting and event education and inspiration, visit http://academy.mpiweb.org. To learn more about the world's largest family of meeting and event professionals, visit http://www.mpiweb.org/join.

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Hybrid Meetings 101: Your Guide to Taking Your Events Online

  1. 1. Hybrid 101: Your Guide to Taking Your Events Online
  2. 2. Kristi Casey Sanders, CMP, CMM, DES, HMCC Director of Thought Leadership Meeting Professionals International & Jessie States, CMM Manager, Professional Development Meeting Professionals International @KristiCasey @Jessie_States #MPI www.mpiweb.org/join
  3. 3. INTRODUCTION TO HYBRID MEETINGS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  4. 4. WHAT IS A HYBRID MEETING? Face-to Face Meeting Virtual Meeting Hybrid Meeting ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  5. 5. • Reach more delegates • Allow virtual delegates to participate alone or in small groups • Provide new content delivery and communication options • Connect multiple events • Extend the reach of your message WHY HYBRID? ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  6. 6. HYBRID ALSO BENEFITS YOU! ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  7. 7. • Get involved in content development • Develop creativity in designing events • Concentrate on objectives and strategy • Learn how to strategically ask questions when selecting and applying technology • Develop additional project management and planning skills HYBRID ALSO BENEFITS YOU! ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  8. 8. HYBRID BUILDING BLOCKS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  9. 9. SPACES MATTER ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  10. 10. ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  11. 11. ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  12. 12. AUDIENCES MATTER, TOO ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  13. 13. ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  14. 14. CONFIGURATIONS F2F Pod Studio Online 1-way communication 2-way communication on-demand communication near-real time communication ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  15. 15. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  16. 16. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  17. 17. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  18. 18. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  19. 19. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  20. 20. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  21. 21. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  22. 22. FORMATS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  23. 23. TECHNOLOGY CONSIDERATIONS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  24. 24. Communication Functions • Anonymity • Attention • Belonging • Scalability • Share of voice • Search • Oral vs. written • Decision • Networking • Interaction • Depth ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  25. 25. HYBRID EVENT PROCESS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  26. 26. DEFINE YOUR HYBRID OBJECTIVES ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  27. 27. DETERMINE EXTERNAL FACTORS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  28. 28. Politics Laws Regulations Technology ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  29. 29. cc: sake028 - https://www.flickr.com/photos/46427634@N06 DEVELOP YOUR HYBRID BUDGET ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  30. 30. DETERMINE MEASUREMENT ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  31. 31. ANALYZE YOUR HYBRID AUDIENCE ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  32. 32. LOCAL TIME ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  33. 33. AGENDA ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  34. 34. VIEWING TIME ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  35. 35. OUTLINE EXECUTION STRATEGY ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  36. 36. PRODUCTION TIPS AND TRICKS ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  37. 37. cc: sake028 - https://www.flickr.com/photos/46427634@N06 PRE-EVENT MARKETING ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  38. 38. CONTENT DESIGN ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  39. 39. PROGRAM AND TIME BLOCKS CONTENT DESIGN ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  40. 40. CONTENT DELIVERY FORMATS CONTENT DESIGN ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  41. 41. SCRIPTS AND ENGAGEMENT CONTENT DESIGN ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  42. 42. CONTENT DESIGN TIPS • Sports and talk shows • Scripts between topics • Short segments • Downloads and chats • Activities and work • Exclusive content • Speaker engagement ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  43. 43. SPEAKER SELECTION AND BRIEFING ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  44. 44. • Multiple cameras • Virtual emcees • Tailored programs • Participant booklets • Response systems • Moderated chats • Speaker Q&As • Digital breakouts • Leader boards • Airtime for pods • Photo/video share • Awards/badges • Activities • Pod teambuilding ENGAGEMENT ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  45. 45. cc: sake028 - https://www.flickr.com/photos/46427634@N06 TEAM ROLES • General • Production • Pod • Streaming • Platform • Internet ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  46. 46. SECURITY AND DATA PRIVACY ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

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