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Be Hip with the Way You Ship

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No matter event length or type, meeting professionals most likely will need to ship things there. Make sure your materials arrive on time and in good condition with tips on best and next practices in shipping goods and services from recent MPI research sponsored by FedEx Office.

Learning Outcomes:

•Understand service providers, roles and responsibilities.
•Discover best practices to help you prepare shipments for your next event, and learn how to pack like a pro.
•Learn the ins and outs of international shipping.

For more meeting and event education and inspiration, visit http://academy.mpiweb.org. Not an MPI member? Visit http://www.mpiweb.org/join to learn more about the world's largest association of meeting and event professionals.

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Be Hip with the Way You Ship

  1. 1. Be Hip with the Way You Ship!
  2. 2. Kristi Casey Sanders, CMP, CMM, DES, HMCC Director of Thought Leadership Meeting Professionals International & Jessie States, CMM Manager, Professional Development Meeting Professionals International @KristiCasey @Jessie_States #MPI www.mpiweb.org/join
  3. 3. The content of this presentation was developed through research sponsored by FedEx Office in partnership with MPI.
  4. 4. Service Providers �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  5. 5. Service Providers �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  6. 6. Service Providers �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  7. 7. Service Providers �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  8. 8. Recommendations Consider a freight forwarder for significant shipping needs �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  9. 9. Recommendations Consider a freight forwarder for significant shipping needs Appoint an official supplier �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  10. 10. Recommendations Consider a freight forwarder for significant shipping needs Appoint an official supplier Use an advance warehouse �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  11. 11. Recommendations Consider a freight forwarder for significant shipping needs Appoint an official supplier Use an advance warehouse Work with a customs broker who knows meetings �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  12. 12. Recommendations Track your goods at every stage �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  13. 13. Recommendations Track your goods at every stage Use an ATA Carnet for goods you plan to keep �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  14. 14. Recommendations Track your goods at every stage Use an ATA Carnet for goods you plan to keep Save by reducing distance, size, speed or weight �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  15. 15. Getting Started Confirm delivery and pick-up times and places �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  16. 16. Getting Started Confirm delivery and pick-up times and places Arrange for packaging signing �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  17. 17. Getting Started Confirm delivery and pick-up times and places Arrange for packaging signing Know about insurance! �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  18. 18. Getting Started Confirm delivery and pick-up times and places Arrange for packaging signing Know about insurance! Keep a detailed list of packages �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  19. 19. Getting Started Confirm delivery and pick-up times and places Arrange for packaging signing Know about insurance! Keep a detailed list of packages �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  20. 20. Getting Started Know your fees �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  21. 21. Getting Started Know your fees Decide if hand-carrying is an acceptable option �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  22. 22. International Shipping Does it need to ship? Buy locally: Food Anything with high duties Collateral and signs �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  23. 23. International Shipping Step 1: Check shipping restrictions �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  24. 24. International Shipping Step 1: Check shipping restrictions Step 2: Prepare your customs documents �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  25. 25. International Shipping Step 1: Check shipping restrictions Step 2: Prepare your customs documents Step 3: Determine your broker �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  26. 26. International Shipping Step 1: Check shipping restrictions Step 2: Prepare your customs documents Step 3: Determine your broker Step 4: Pick the best service for your needs �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  27. 27. �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  28. 28. Ground Suitable when time is sufficient Domestic or intracontinental Lower costs than air transport �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  29. 29. Ground Suitable when time is sufficient Domestic or intracontinental Lower costs than air transport Ocean Suitable when time is sufficient On-time deliveries difficult Additional ground Cost- and eco-�2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  30. 30. Ground Suitable when time is sufficient Domestic or intracontinental Lower costs than air transport Ocean Air Suitable when time is sufficient On-time deliveries difficult Additional ground Cost- and eco- friendly Fastest option Highest price, generally �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join�2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  31. 31. Pack Like a Pro Cushion �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  32. 32. Pack Like a Pro Cushion Box �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  33. 33. Pack Like a Pro Cushion Box Seal �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  34. 34. Pack Like a Pro Cushion Box Seal Label �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  35. 35. Labeling Best Practices Use International Symbols �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  36. 36. Labeling Best Practices Use International Symbols Use Two Labels on Each Package �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  37. 37. Labeling Best Practices Use International Symbols Use Two Labels on Each Package Number Your Boxes �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  38. 38. Labeling Best Practices Include a Phone Number �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  39. 39. Labeling Best Practices Include a Phone Number Reuse Containers, Not Labels �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  40. 40. Improving Environmental Performance Show to Show Routes �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  41. 41. Show to Show Routes Improving Environmental Performance Durable, Stackable Containers �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join
  42. 42. Improving Environmental Performance Show to Show Routes Durable, Stackable Containers Donate Leftovers �2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

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