How to play Golf on the first day of Go-Live for a JD Edwards EnterpriseOne Upgrade!
How to play Golf on the first day of Go-Livefor a JD Edwards EnterpriseOne Upgrade!
What triggered the decision to upgrade?• Rollout of JDE Manufacturing to all locations in support of Business Process Optimization initiative (BIP)• Scalability and agility for future acquisitions• Implementation of other applications (if required) via Oracle fusion• Resolve Basket pricing issue• Take advantage of new base functionalities in 9.0• Migrate to web user interface (elimination of Citrix)• Remain on Oracle support
The Upgrade Journey• Client created internal upgrade team with all SME’s involved from the very early stages of the project• Client conducted multi-day scoping workshops with various vendors to evaluate vendors• Client decided that SYSTIME was the best match• SYSTIME conducted an extensive appraisal of current situation suggesting ‘as-is’ upgrade approach
Upgrade Journey (continued..)• Upgrade included two key capacities – technical and functional, functional scope encompassed the finance, logistics and distribution modules, while the technical focus was JD Edwards custom applications, interfaces, reporting and CNC• Project was completed in just 22 weeks using Proprietary SYS-on-TIME methodology• Modules implemented: Financials, Sales & Distribution, Inventory, Procurement and Forecasting.
So how can you play Golf on the day one of your Go-Live? Robust Methodology Manage Upgrade Scope“One Team” Approach SYS-on-TIME TM- Clear responsibilities / accountabilities - Proven Methodology - Diligent scoping (Pre / during project) Quality Testing / Training Meticulous Cutover Proactive Risk Planning Management Had Fun along the Way!
The Secret Sauce - Meticulous Cutover planning!• Go-live plan had a hour-by-hour checklist of the master implementation and back-out (contingency) plan• Included activities within JD Edwards and related 3rd party interfaces• Master plan included start / end times, durations and person responsible over a period of 48 hours.•Detailed task level activities were included for: Cutover and communication plan Technical Preparations Pre-cutover business activities Running backups / SQL updates Running data conversion programs Bringing up new system to be ready for controlled use Data validation Go / No-Go Decisions Communication to business for Go-Live Post cutover activities
Quality Testing immensely helped the Upgrade•Quality testing helped the Upgrade sail through with minimal hiccups. Rigorous testingprocedures and detailed scenario analysis helped resolve issues efficiently.• Stable test scripts (consistency in testing phases) Testing was done in 4 phases Surface test – to test standard JDE objects in 9.0 CRP1 – Out of the box integrated test of standard and retrofitted objects ICRP – Scope of CRP1 + Critical interfaces and open issues from CRP1 UAT – User Acceptance Test In all more than 400 scripts were used to test all business scenarios.
PMO adopted a Proactive Risk Management approach• Proactive risk management: • Periodic reviews to ensure constant monitoring of the progress and tight control of the scope of the project. • Weekly status meetings – to review detailed project activities, issues and risk mitigation • Never allows slippage, always have Plan B ready • SME/ Team which falls behind must provide mitigation plan to bet back on track • Ample resource throughout the project • On time decisions were made involving the stakeholders from the business.
All set to move ahead!• Prepared a solid infrastructure for future growth and acquisition plan of Windsor Foods.• New infrastructure allows to scale by over 400% versus pre-upgrade (while using fewer server)• Modernized end user interface ( Web versus Citrix)• Allowed SQL server consolidation• Laid foundation to roll out the JD Edwards manufacturing modules to all of its North American manufacturing plants.• Laid foundation for rollout of other modules such as Fixed Assets, Transportation and Plant & Maintenance
SYSTIME Overview • Largest specialist provider for Oracle JD Edwards services • Global reach- NA, Europe, ME, Japan, APAC, South America, South Africa • JDE Focus with Surround Strategy for MDM, Fusion Apps, SOA, BI, Agile, OTM and Demantra/ASCPKey Statistics: 5 times Oracle • JDE Award 650+ dedicated JD Edwards professionals winner • 17+ Years in the JD Edwards business • 120+ Global implementations, 50+ Upgrades & 20+ Global Roll Outs in last 3 years • 265+ JD Edwards customers globally OFM 4 Apps Partner of the Year 2010Oracle Relationship: • Oracle Platinum Partner • ONLY company to have Advanced Specialization in JD Edwards areas • Co-development partner for Oracle