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Building a Safer and Healthier Workspace with JD Edwards Health, Safety and Environment Module

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Objective is to Prevent , Reduce Human & Material Loss that results In creating Sustainable world

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Building a Safer and Healthier Workspace with JD Edwards Health, Safety and Environment Module

  1. 1. Building a Safer and Healthier Workspace with JD Edwards Health, Safety and Environment Module Objective is to Prevent , Reduce Human & Material Loss that results In creating Sustainable world
  2. 2. Introduction Madhav Garikapati is a graduate Mechanical Engineer with a MBA(Operations) and is a Lead Architect with KPIT. With 25 years of hands on experience in Industry & Consulting, Madhav has managed many JD Edwards implementations in various consulting organizations. Apart from JD Edwards(MFG & Distribution),other certifications include Oracle Sales & Service Cloud 9/29/2016 2
  3. 3. KPIT JD Edwards Extended Solution Mapping 3 9/29/2016 User Provisioning Social ERP Contextual collaboration Employee Onboarding Automates new hire orientation processes Health & Safety Incident Management Streamlined, automated incident management process Employee Finance Data & Analytics SCM AR Cash Receipt Solution Capture, extraction and processing of checks and remittances AP Invoice processing Automation End to end automation from receipt to payment iLink - Product Hub Adapter Items, BOMs, Organizations, Categories Data Conversion Framework Extract load Data Quality Accelerator Standardize, match, govern, validate, correct, and repurpose JD Edwards Address Book Data ( Customer, Vendor, Product, Ship- To Item Revision Control Item Revision control by restructuring Procurement and Spend Adaptor Fleet Management – BigData Vehicle tracking, Predictive analytics – Fuel efficiency, Driver behavior analysis, Optimized scheduling, routing Supplier Onboarding Automation Supplier Portal Dealer Portal Warehouse Management Buyer Partner Engagement Platform Integrate JDE with Partner, Legacy and customers Process Extension Solution Standardize processes and reduce delays Strategy & Enablement of E1 Pages, Café 1, OVR
  4. 4. JD Edwards Practice Health & Safety is a Serious Business 4 9/29/2016
  5. 5. Health & Safety at the Workplace Matters….. 9/29/20165 Better not end up Like Homer! "No one should have to sacrifice their life for their livelihood, because a nation built on the dignity of work must provide safe working conditions for its people." US Secretary of Labor Thomas E. Perez
  6. 6. JD Edwards Practice Business Challenges with Health & Safety 6 9/29/2016
  7. 7. Key Business Challenges in Health & Safety Management 9/29/20167 Human Financial Environ ment Time Regulat ory Culture Prevent ion Global Customers across industries are affected by major & minor incidents. These may also affect workers, resulting in loss of income, disability,etc.
  8. 8. Key Business Challenges with Health & Safety Incidents 9/29/20168 Rising Costs (Medical, Litigation, Fines & Penalties, Remediation & Repair)Financial Impact Environmental Impacts, Associated Cleanup, Costs Lost Time, Delays in Delivery of Goods & Services Statutory Regulations to be followed by Employers on Health & Safety Environmental Impact Occupational Incidents Govt. Regulations Potential Customers & Employees might look unfavorably on an Employer with Safety Incidents Cultural Pressure
  9. 9. 2014 Incident statistics as published by Osha 9/29/20169 $2,892,400 – largest current OSHA enforcement case penalty US worker fatalities Nearly 3M reported injuries/ illnesses reported >50 % 4,821 More than 50% of 3M involve Days away from work
  10. 10. JD Edwards Practice Industries that focus on Health & Safety 10 9/29/2016
  11. 11. 9/29/201611 Occupational Safety for JD Edwards Customers Engineering and Construction Projects and Services, Real Estate Asset Intensive Energy, Natural Resources, Mining Manufacturing and Distribution CPG Agriculture, Food, Consumables
  12. 12. JD Edwards Practice Implementing JD Edwards Health & Safety – The NOV Story 12 9/29/2016
  13. 13. JD Edwards Implementation @ NOV 9/29/201613 • KPIT has implemented JDE Health Safety & Environment solution at NOV. • JDE HSE was implemented in loose coupling with Oracle SOA & BPM. This resulted in automated work flow with email notifications at every stage of the process • Lot of UDO (user defined Objects) like E1 Pages, Café One, custom grids,watchlists & OVR’s were extensively used to enhance user experience & productivity • In addition to standard JDE HSE Incident management, custom modules like Observation, Corrective & preventive actions(CAPA) & subscriptions were built to take care of business requirements
  14. 14. Implementing JD Edwards Health & Safety at NOV 9/29/201614 Basic Functiona lity • Incident Mgmt. • Incident Reporting Custom Functiona lity • Observatio n • Corrective & Preventive Actions (CAPA) • Subscripti ons Coupling with Oracle Fusion Middlew are • OSB • SOA • BPM User Defined Objects Used • E1 Pages • Watchlists • OVR • Café One • Custom Grids
  15. 15. HSE Incidents & Management 9/29/201615 HSE incidents effect NOV across all segments of Business. JD Edwards HSE was implemented across Wellbore technologies different divisions, companies & their establishments. NOV WellboreCAPS RIG DIWSS TSITS DDS GP West Gulf Bank Corporate Division Company Establishments Conroe Rosenb erg BreenWillis
  16. 16. HSE Incident Management 9/29/201616 • Incidents can be entered through different UI’s of desktop, tablet & Mobile • HSE supports role based navigation • Incident types include, Injury,Illiness, Motor Vehicle, Environmental, Fire/ Explosion, Property damage etc. which can be managed as per your business needs • Again, incidents can be configured for different notifications, approvers, subscribers, incident locking at different statuses & process automation through custom report’s etc.
  17. 17. HSE Incident Entry-Simplified User Interface 9/29/201617
  18. 18. HSE Incident Management- Interface for Information & Investigation 9/29/201618
  19. 19. Café One for reference during incident entry using E1 Form 9/29/201619
  20. 20. Café One Example Using Web Url 9/29/201620
  21. 21. Mobile Apps for incidents & Scoreboards 9/29/201621
  22. 22. Safety Hours Overview 9/29/201622 • Used to calculate incident frequency rates: (# of cases or incidents / # of safety hours) • All hours employees were available to work, hence, exposed to risk. Excludes vacation, sick, medical leave, or other leave time. • Used for OSHA and One View reports • Employees can be associated with an Establishment for OSHA reporting purposes, but can also be associated with a project, contractor, business unit, or a company, for analytical purposes • Safety Hours are calculated from JDE Payroll information or the Health & Safety Hours entry. NOV uses HSE Safety Hours.
  23. 23. Safety Hours 9/29/201623 • On a regular basis safety hours are entered in which helps system to calculate different safety calculations like TCIR • We can also automate safety hours entry developing interface with HCM Programs
  24. 24. 9/29/201624 Types of Rates and Counts Available in Safety Statistics Rate or Count Description Explanation Metric Rate Frequency Rate (Count * Frequency Rate Constant) / Metric (counts can be incidents or cases) Safety Metric Basis (typically safety hours) Rate Impact Rate for Lost Time (Total Time Lost * Frequency Rate Constant) / Metric (Lost time includes Days Away and Days Restricted) Safety Metric Basis (typically safety hours) Rate Financial Impact Rate Total Cost / Metric (estimated or actual incident costs) Safety Metric Basis (typically safety hours) Rate Average Rate per Month Count / Number of Months (counts can be incidents, cases, costs or lost time) Number of Months Analyzed Rate Average Rate per Employee Count / Average Annual Number of Employees (counts can be incidents, cases, costs or lost time) Average Annual Number of Employees Count Counts of incidents Any incident that does not have the “Exclude from Safety Statistics” checkbox checked can be counted N/A Count Counts of cases People records associated with a counted incident, where the Reportable (OSHA) Y/N field is checked N/A Count Counts of injured or ill people People records associated with a counted incident meeting additional criteria such as injury or illness N/A
  25. 25. Incident Frequency Rates 9/29/201625 Standard Industry Rates:  DART: Days Away or Restricted Work Transfer incidents, also known as Lost Time incidents, or LTI rate, based on OSHA 300 columns H and I  TRIF: All OSHA incidents (Total Recordable Incident Frequency), based on OSHA columns G, H, I, and J Frequency Rates: Total Count X Frequency Constant* Safety Metric Basis Count can be incidents or cases *Frequency Constant is an industry standard way to normalize rates based on the # of annual safety hours for 100 employees. Typically 200,000 is used in North America and 1,000,000 is used internationally
  26. 26. Understanding the Frequency Rate Constant 9/29/201626
  27. 27. Incident Impact Rates 9/29/201627 Impact Rates  Lost Time Impact Rates: Total Time Lost X Frequency Constant Safety Metric Basis  Financial Impact Rates: Total Costs . Safety Metric Basis Standard Industry Rates: Severity Rate: also known as Impact Rate, based on total days lost (LTA or LTIF, Lost Time Frequency Rate) Frequency Constant is typically 200,000 in the US and 1,000,000 internationally Estimated Cost Actual Cost
  28. 28. E1 Pages helps Employee Productivity through reduced mouse clicks 9/29/201628 • JDE HSE is implemented with the help of different UDO like Café one,E1 Pages, Custom Grids & OVR’s • Standard Oracle E1 Pages modified to meet NOV requirements • Role Based E1 Pages created through modification of HTML code • Because it is role based, different users have different entry screens o Data Entry Screens – Users o Approval Screens - Managers
  29. 29. Managers have a separate E1 Page for All approvals & Reporting 9/29/201629
  30. 30. A new E1 Page feature of Vertical tabs to save Ribbon real estate used 9/29/201630
  31. 31. HSE Executive Dashboard provides at a glance functionality 9/29/201631
  32. 32. JDE SOA BPM Architecture 9/29/201632 • JDE provides interoperability with external systems using BSSV server using business services to execute jde functionality developed in business functions. • JDE facilitates various transactions, notifications(events) to external systems via real time transaction server. • SOA facilitates connectivity with jde business services via esb so that external system can interact with jde using soa loose coupling. • SOA also facilitates to mediate, transform & process complex notifications delivery for the third party systems • BPM leverages SOA with synchronous & asynchronous process flow with the help of ESB & BPEL composites respectively
  33. 33. HSE Incident/Observation Architecture 9/29/201633 • JDE HSE had a requirement of automated workflow • JDE HSE also had a requirement of notification at every process step • All achieved through integration between JDE SOA & BPM • SOA is the middleware & BPM has the rules engine defined • JDE RTE’s & BSSV established the hand shake between JDE, SOA & BPM
  34. 34. JDE HSE Incidents Process Flow 9/29/201634
  35. 35. JDE HSE Master Maintenance Application 9/29/201635
  36. 36. HSE Master Maintenance 9/29/201636 • HSE Master Maintenance inquiry screen maintains Incident/Observation/CAPA Notification list. • Maintain Facilitator/Notification List • Facilitator (HSFRP) approves • Form Exit – Edit/Add workflow notification.
  37. 37. HSE Observations 9/29/201637 • Observations are preventable actions that save huge costs for NOV • Observations go through the process of creation, notification, approval, assigned actions, execution & Closure • Built in workflow & notifications using JDE,SOA & BPM • Rule based notifications & workflow which is administrator configurable
  38. 38. Observation entry through Custom Mobile Application 9/29/201638
  39. 39. Observation entry through Custom Mobile Application 9/29/201639 • Observation flows through different statuses controlled through BPM • Create • Approve • Open • Facilitator Review • Responsible Party • Task assigned • Task completed • Facilitator Approval • Cancel • Closed
  40. 40. HSE CAPA 9/29/201640 • Corrective & Preventive actions are a response to a customer feedback on product quality & un acceptable level of product non-conformance • CAPA is to eliminate causes of non- conformities & other un desirable situations • To Focus on systematic investigation of the root causes of identified risks in an attempt to prevent recurrence • Totally custom build with entry, approval, action assignee & subscription screens
  41. 41. HSE CAPA 9/29/201641 • CAPA flows through different statuses controlled through BPM. • Create • Approve • Open • Facilitator Review • Responsible Party • Task assigned • Task completed • Facilitator Approval • Cancel • Closed
  42. 42. JDE HSE Subscriptions 9/29/201642 • Subscriptions requests are inherent process of JDE HSE with employee requesting to be email notified. • Any employee can make a request for notification for a given establishment for any happenings like incidents, observations & capa. • The administrators & facilitators who can approve the pending subscriptions are configured in the subscription master. • Email requests flow to the approvers, who then approve or reject them based on case to case basis. • Seamless process communication between JDE, SOA & BPM
  43. 43. Regulatory Reporting 9/29/201643
  44. 44. Regulatory Reporting 9/29/201644
  45. 45. Regulatory Reporting 9/29/201645
  46. 46. One View Reporting for Health and Safety 9/29/201646 Incident Details  One View Incident Summary Inquiry – Incident Attributes – Incident Costs  One View Incident People Inquiry – Incidents Involving People – Summary of Injured People – Reportable Injury / Illness Summary – Detailed Injury / Illness Summary  One View Incident Equipment Inquiry – Property / Equipment Summary – Motor Vehicle Summary – Non-Motor Vehicle Summary – Operator or Driver Summary  One View Environmental Incident Inquiry – Environmental Incidents  One View Safety Statistics Inquiry – Monthly Incident Safety Statistics – Safety Statistics for Reportable Cases – Safety Statistics by Incident Type – Incident Impact Rates
  47. 47. One View Incident People Inquiry 9/29/201647
  48. 48. One View Reporting for Health and Safety 9/29/201648 Note: Incident Date From and Incident Date Thru will load blank (*) so that Watchlists can be built using this application Use checkboxes to filter incidents – each checkbox is inclusive using “AND” logic, leave all unchecked to include all incidents
  49. 49. One View Reporting for Health and Safety 9/29/201649 1. People Count 2. Incident Count 3. Injury Count 4. Total Days Lost 5. Case Number Count 6. People Level of Detail 7. Company Responsible 8. Incident Date From 9. Incident Date Thru 10.Formatted Time Work Began CALCULATED VALUES BEING DISPLAYED IN THE GRID COLUMNS INCLUDE
  50. 50. JDE HSE Incident Management 9/29/201650 Key Benefits: – JDE HSE is a new module implemented at NOV through SOA & BPM integrations – JDE HSE has helped NOV plan for avoiding costly & critical incidents in a timely manner – HSE Observations & CAPA results in huge reduction in incidents occurrence – Incidents are managed through configurable work flow & role based notifications – JDE HSE/BPM helps NOV enter, progress & manage incidents through rule based management – NOV Observations are preventable actions that save company millions of dollars through reductions of incidents – Entire Observation workflow is built using JDE,SOA & BPM components – Observations & CAPA are of both HSE & Quality types. By using quality module, customer complaints are properly addressed which results in increased acceptability of NOV products – CAPA(corrective & preventative actions) implementation is to focuses on the systematic investigation of the root causes of identified problems or identified risks in an attempt to prevent their recurrence (for corrective action) or to prevent occurrence (for preventive action) – Finally to enable all the above module’s to freely communicate to responsible officials, a subscription module with approval workflow was developed. This helps key people in the NOV organization to be informed about the HSE Organization happenings like Incidents, Observations & Capa.
  51. 51. © KPIT Technologies Limited Questions 9/29/201651
  52. 52. www.kpit.com Thank you 52 9/29/2016

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