Walkabout workshop

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Team synchronization when scaling agile.

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Walkabout workshop

  1. 1. MAKING BUSINESS AGILE Andrew P. Kallman, MBA, PMP®, CSM, CSP AGILE PPM TRAINING USING THE UNIFIED VISION FRAMEWORK – 2014 EDITION  
  2. 2. GOALS & OBJECTIVES Demonstrate how to increase project, program and portfolio management results and make any methodology more agile by using the Unified Vision Framework, including: –  Cascading Vision & VSPT –  4D Model –  Agile Governance Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   2  
  3. 3. Why definitions are so important for features actually used… Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   3   Source:ScrumAgilePresentationatPMIRoundtable,September2007Helsinki,Finland •  07% (A) all the time •  13% (O) often •  16% (S) some of the time •  19% (R) rarely •  45% (N) never This ends up being an 80/20 Pareto.
  4. 4. UVF’s VSPT Model Vision Strategy People (Project, Product, Process…) Tasks Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   4  
  5. 5. Agile PMO – Cascading the Vision to Every Level Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   5  
  6. 6. Scrum using the Business Agile 4D Model Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   6  
  7. 7. Exercise – Scrum Brain Teaser Bringing it all together Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   7  
  8. 8. What would you do? “this one really happened…” (20 minutes) •  Work your team at your table –  Discuss and decide as a group what you think the ScrumMaster did on the following example …and… why? •  10 min •  Each group report back their guesses to the entire class •  2 - 3 min each Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   8  
  9. 9. Developers   Stakeholders   C-­‐level   CEO   S1   S2   S3   S4   S5   Scrum case study: San Francisco Web Portal Note: each stakeholder had a separate bonus/reward incentive/ structure… D1   D2   D3   D4   D5   D6   D7   € € € € € Source: CSM Training by Danube Technologies, March 2008 Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   9  
  10. 10.                          Developers   Stakeholders   C-­‐level   CEO   S1   S2   S3   S4   S5   Each stakeholder had their own list of user stories (PBL items) and all stakeholders had met and agreed to a prioritized PBL that included ALL user stories PO   D1   D2   D3   D4   D5   D6   D7   € € € € € PBL SM   The  CEO  appointed  “S5”  (Dave)  as  the   Product  Owner  for  the  Project   Source: CSM Training by Danube Technologies, March 2008 Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   10  
  11. 11.                          Developers   Stakeholders   C-­‐level   CEO   S1   S2   S3   S4   S5   Even though the stakeholders had agreed to the prioritized PBL, S5 (Dave) said “something came up, now we’re using my list backlog items for the first Sprint Planning…” PO   D1   D2   D3   D4   D5   D6   D7   € € € € € PBL SM   PBL   Source: CSM Training by Danube Technologies, March 2008 Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   11  
  12. 12. …the rest of the story; and, the rest of the story… Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   12  
  13. 13. Exercise – Rock Concert Event Planning 10 Minutes •  Multiple Teams in charge of planning & implementing a Rock Concert •  Choose team member roles for your team •  Link to Vision •  Link to Strategy •  Fill-in the details (next slide) •  Who, what, when, where and why Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   13  
  14. 14. Exercise – Fill-in the details 10 minutes •  Who (should be on the team)? •  What (product, service, result)? •  When (will we start)? •  Where (co-located, multiple locations)? •  Why (are we doing this project)? •  You will continue to iteratively add more details to your project in the rest of the exercises… Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   14  
  15. 15. Exercise – Why? Only 3 reasons to do a project… •  Increase Revenues •  Save Costs •  Mitigate or Eliminate Risk Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   15  
  16. 16. Exercise – Create Product Backlog with Epics Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   16  
  17. 17. Exercise – Create Product Backlog with Epics 20 minutes •  Create a Product Backlog with Epic items (i.e. Epic-Level User Stories) for your project –  Try to come up with 3 to 5 Epics per team member (5 Minutes) –  Combine Duplicates (5 Minutes) –  Put on wall under a post-it note labeled “PBL” (5 minutes) •  Example Epics (User Stories) on next slide –  …as a ____________ I want to ___________ so that _____________ Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   17  
  18. 18. 17. As an App Designer, I want to receive daily reports on ticket sales by channel so that I can track the effectiveness of the Application / User interface. 10. As a Concessions Vendor, I want to be able to sell alcohol so that I can maximize my profits. 6. As an Event Security Manager, I want each and every concert-goer to have a safe and fun experience at our event so that they return to another concert. 9. As an Event Set-up team member, I want to be able to put together the stage in the shortest amount of time so that they band can take the stage without any glitches. User  Story  Cards  Examples   18  
  19. 19. GOVERNING AGILE Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   19  
  20. 20. AN AGILE PMO MUST 1.  Focus on Vision 2.  Have clear Definitions 3.  Distill clear Agreements 4.  Have clear, short plans and time frames for Delivery 5.  Drive success with frequent communication Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   20  
  21. 21. Agile PMO – Vision Driven Portfolio Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   21  
  22. 22. Scrum/Agile Teams need to be Persistent (Dedicated) and Time Boxed Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   22  
  23. 23. Agile Transformation & Governance Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   23   Top Down ê xxx xxxxxx à xxxxxx à xxx é Bottom-up Aha!   Fail   MoBon   Perform   Hyper  
  24. 24. Exercise – Portfolio “Walkabout” 4 Min per team/table, 35 min total •  One person is appointed the spokesperson for the team to explain to each of the other teams their Product Backlog’s Epics •  Everyone else on the team will go to each of the other team’s table to find out about the other team’s part of the Program Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   24  
  25. 25. Exercise – Portfolio “Walkabout” 4 Min per team/table, 35 min total •  Each team is responsible for capturing integration items and cross-dependencies with the teams that they visit •  Those Cross dependencies will be captured on Post-it notes and put on the portfolio wall in the appropriate part of the roadmap for their team’s program Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   25  
  26. 26. Agile Portfolio / PMO – Real world Results Friday  13  June  14   Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved  -­‐  used  with   permission   26   Portfolio Program Project Team
  27. 27. Portfolio-level – Consolidated View Program Roll-up, by Portfolio Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   27  
  28. 28. Portfolio-level – Velocity Doubled… Program Roll-up, by Portfolio Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   28   [   Doubled Project Velocity in less than 3 years w/o increasing team size
  29. 29. Program-level – by Program Project Roll-up, per Program Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   29  
  30. 30. Project-Level Project Release Burnup Chart Sprint by Sprint Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   30  
  31. 31. Team-Level – Daily Reporting Current Sprint, Day by Day Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   31   Note: for Team Use Only!
  32. 32. Exercise – Reporting Optional – if time available (15 Min) •  Use the Epic PBL from your previous exercises and create some example Burnup Charts – Sprint Burnup (or Burndown) – Project Release (Sprint by Sprint) – Portfolio (Aggregate of all projects) •  Use your imagination to fill-in the details Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   32  
  33. 33. Exercise – Table Talk Optional – if time available (10 Min) •  With your table, brainstorm potential blockers for implementing Agile in your company – Use Post-it Notes and the wall to organize your thoughts Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   33  
  34. 34. The  PMO  Brothers   Thank You … the PMO Brothers Andrew P. Kallman MBA, PMP®, CSM, CSP andrew@andrewkallman.com Theodore W. Kallman PMP®, CSM, CSP, ChFC Ted@unifiedvisiongroup.com Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   34  
  35. 35. Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   35  
  36. 36. Team 1 - Logistics •  Arena Acquisition •  Union Liaison(s) •  Concert Set-up •  Concert Tear-down •  Info Kiosks Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   36  
  37. 37. Team 2 - Concessions •  Concert Programs / Event Magazines •  Food •  Soft Drinks •  Alcohol? •  CDs •  T-Shirts •  Souvenirs •  Mementos Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   37  
  38. 38. Team 3 - Security •  Risk Management •  Disaster Recovery •  Threat Mitigation •  Gate Control •  Evacuation Plan •  Event Monitoring •  Walkie Talkies / Press-to-talk Phones •  Police / Fire / Ambulance Interface Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   38  
  39. 39. Team 4 – Sales •  Ticket Sales •  Online Sales •  Group Specials •  VIP tickets •  Press Boxes •  VIP Boxes Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   39  
  40. 40. Team 5 - Marketing •  Social Media / SEO •  TV •  Radio •  Print Ads & Posters –  Newspaper, Bus Stops, Subways, Trains, Bars, Billboards, etc. •  Guerilla tactics Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   40  
  41. 41. Team 6 - Technology •  iPhone and iPad App for event •  Ads •  Sales (tickets) •  Promo’s •  Arena info •  Event Management System / Dashboard Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   41  
  42. 42. Team 7 – Infrastructure - Arena •  Arena LAN / Wi-Fi •  Arena Phone System •  Arena PA System •  Electrical & Back-up Generators •  Mechanical •  HVAC •  Maintenance & Janitorial Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   42  
  43. 43. Team 8 – Infrastructure - Show •  Sound Boards & Control Center •  Audio / Sound / Speaker Systems •  Light Show / Pyrotechnics (if any) •  Show Mechanicals •  Show LAN / Wi-Fi Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   43  
  44. 44. Team 9 – Event & Program Management •  Program Managers to work with: –  Logistics –  Concessions –  Security –  Sales –  Marketing –  Technology –  Infrastructure (Arena, Show, etc.) –  External Stakeholders Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   44  
  45. 45. A Band Called… Copyright  ©  1972  -­‐  2014  Unified  Vision   Group  all  rights  reserved   45  

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