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UCL Research Equipment CatalogueProject2ndKit-Catalogue Users Meeting12thApril 2013Jacky Pallas & Russell Rodrigues
Since our last meeting….• ~90% of UCL’s equipment over £25kcatalogued• Dev, Test and Live installations of Kit-Catalogue a...
REC: Phase I developmentExperts panel:Representatives from:•Estates•Finance,•Procurement•DepartmentalAdministrators•Lab ma...
>1300 itemscatalogued
Positive user feedback• Kit-Catalogue 1.1.4 installed.“Nothing confusing” “It looks very good. Easyto use and very fast!”“...
Beta test: Comments and queries• “Access levels”unclear• Permalinks?• Searching foracronyms?• Facility names couldbe clearer
UCL Research Equipment CatalogueCommunications StrategyTwo key groups of users identified: ‘Finders’ and ‘Keepers’FindersR...
Data Collection: iPad app• Used FormConnect iPad appto collect data when escortedaround labs.• Can export data as .CSV,.PD...
New Kit-Catalogue appMobile Kit-Catalogue app in development by sixUCL Computer Science students (as part of their BSc cou...
New app screenshots: Browsingitems bycategory
New app screenshots: Itemlisting
New app screenshots: Form foradding anew item
Conclusion & Next StepsPhase I complete:•Details of >90% of equipment over £25k captured•Communications strategy underwayP...
Kit-Catalogue: desired featuresUser-facing features Back-end featuresForcing the search function to showinstitution items ...
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UCL Research Equipment Catalogue

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UCL's presentation on their use and adaptation of the award-winning Kit-Catalogue software, presented by Jacky Pallas and Russell Rodrigues at the second national Kit-Catalogue user group meeting on Friday, 12th April, 2013.

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UCL Research Equipment Catalogue

  1. 1. UCL Research Equipment CatalogueProject2ndKit-Catalogue Users Meeting12thApril 2013Jacky Pallas & Russell Rodrigues
  2. 2. Since our last meeting….• ~90% of UCL’s equipment over £25kcatalogued• Dev, Test and Live installations of Kit-Catalogue at UCL• UCL Research Equipment Cataloguelaunched
  3. 3. REC: Phase I developmentExperts panel:Representatives from:•Estates•Finance,•Procurement•DepartmentalAdministrators•Lab managersOVPR projectboardExpertspanelStrategyDatacollectionQualityControlLaunchProject board:Members from:•Office of the Vice-Provost (Research)•Research Services•Finance•Information ServicesDivision
  4. 4. >1300 itemscatalogued
  5. 5. Positive user feedback• Kit-Catalogue 1.1.4 installed.“Nothing confusing” “It looks very good. Easyto use and very fast!”“Looking good!”“No problems encountered.Seems clean, intuitive andwell-constructed.”“First impressions: Simple andeasy to navigate.”Performs well on Mac andWindows; in Internet Explorer,Firefox, Chrome & Safari“The catalogue is good”
  6. 6. Beta test: Comments and queries• “Access levels”unclear• Permalinks?• Searching foracronyms?• Facility names couldbe clearer
  7. 7. UCL Research Equipment CatalogueCommunications StrategyTwo key groups of users identified: ‘Finders’ and ‘Keepers’FindersResearchers who willbrowse the catalogueKeepersEquipment owners anddepartmental adminsMailings targeted to each group.Posters, accompanying web site, user guides and FAQs produced.
  8. 8. Data Collection: iPad app• Used FormConnect iPad appto collect data when escortedaround labs.• Can export data as .CSV,.PDF, .XML, and .HTMLformats.• We converted .CSV files fromthe app to the Kit-Catalogueimport format for upload.
  9. 9. New Kit-Catalogue appMobile Kit-Catalogue app in development by sixUCL Computer Science students (as part of their BSc course)Why develop an app?•FormConnect good, but has limitations•Avoid dealing with spread sheets•Custodians can update entries on the go•Possibilities for barcode scanning•Alerts systemStudents have until end of April 2013 to prepare an app.To achieve 70%+, it must be of publishable quality for the Android Store.
  10. 10. New app screenshots: Browsingitems bycategory
  11. 11. New app screenshots: Itemlisting
  12. 12. New app screenshots: Form foradding anew item
  13. 13. Conclusion & Next StepsPhase I complete:•Details of >90% of equipment over £25k captured•Communications strategy underwayPhase II plans:•App development•Link the catalogue with finance / insurance /estates / publication databases.•Use the data to benefit UCL- e.g. shared maintenance contracts•Use the catalogue to promote UCL- working with UCL Enterprise
  14. 14. Kit-Catalogue: desired featuresUser-facing features Back-end featuresForcing the search function to showinstitution items firstAbility to customise reportsRemoving ‘Categories’ from thehomepage if no categories aredefinedAbility for system admins to seestatistics on common search terms, itemviews, and most enquired itemsAbility for system admins to track itemadditions, edits and deletionsCurrently Kit Catalogue has only alimited public API available. What arethe timescales/roadmap for thedevelopment of the private API?

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