Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Archives of the City of Kingsport




www.kingsportlibrary.org/archives
What is an Archives?
• Archives consist of
   "documents or records
   relating to the activities,
   rights, claims, trea...
Of all our national assets, Archives
are the most precious; they are the
gift of one generation to another
and the extent ...
What is an Archivist?
           • An Archivist is
             responsible for
             appraising, arranging,
      ...
Kingsport Archives
The Archives, located in
the library’s lower level,
houses papers and
photographs of
individuals, organ...
Mission of the Archives
• Identify records of enduring value
   • Protect and Preserve records
• Access-Make available to ...
Kingsport Archives Collection Policy

The Archives of the
City of Kingsport
collects materials,
published and
unpublished,...
What does the Kingsport Archives
                Collect?

•   letters                    •   speeches/lectures
•   memoir...
Collection and Appraisal in Archives
• Identify items that have permanent (archival) value
  based on collection policy, m...
Values of Records in an Archives
•   Operating/Administrative- records used for current work of the
    organization or in...
Evaluating Appropriateness and Value of
        Records for the Kingsport Archives
• Kingsport Related?
• Does it fit any ...
Collections in the Archives
• Kingsport Community
  Manuscript Collections

  The community
  collections come from
  peop...
Collections in the Archives
• Kingsport Municipal
  Manuscript Collections

  These documents have
  been created by vario...
Why donate your personal and family
 collections to the Kingsport Archives?
• Environmentally
  controlled environment
• S...
Preservation
     An Integral Part of any Archives
                 Program

• Protect materials by minimizing any
  deter...
Temperature

• Higher temps speed
  up chemical reactions
  so the colder the
  environment, the
  longer materials will
 ...
Relative Humidity

  high humidity ( above 65-
           70%)
encourages growth of mold
         and mildew

low humidity...
Other Factors in Storage Environment
• Air Quality: Atmospheric pollution can cause
  deterioration of archival materials
...
Basic Preservation
         • Remove staples,
           paperclips, rubber bands
         • Unfold papers
         • Put ...
Access to Archives of the City of Kingsport
            *Patrons Welcome*
What can you do at the Archives?
• View Historic photos of
  Kingsport on display

• Check out exhibit cases
  filled with...
Bringing the Archives to You!
Take a Trip Down Memory Lane from Home
     www.kingsportlibrary.og/archives
Online Image Gallery
 Over 2,000 images
Search by Category
example: Buildings
Search by Keyword
example: Dobyns-Bennett High School
Browse Newest Photos added to the Gallery
Click on thumbnails to view information about the image
   (date, photographer, location, id number, etc.)
Print and digital copies of the images on the image
 gallery may be obtained by visiting the Archives
Search the Archives Collections
• Search the Archives
  holdings by keyword

 Example:
 Looking for information on
 the Fr...
Finding Aids- information about the collection
Box and Folder List-Listing/Inventory of what
            is in the collection
See something online you want to
       investigate further?
• To view the items in a
  collection you must come
  to the ...
Archives of the City of Kingsport Blog
  “Bringing the Past to the Present”




http://kingsportarchives.wordpress.com
Great way to Post Upcoming
     Programs/Events
Link Current News with Historical Photos and Information


• Pet Dairy
  announced
  closing of local
  plant
   – Blog po...
Highlight Past Events/Anniversaries
A blog is a great way to keep statistics
• Daily record of visits
• Top pages/posts
• Search engine terms
• Manages subscr...
The Archives is also on Facebook
Another way to Promote the Archives
      of the City of Kingsport!
• Post links to new blog
  posts

• Allows people to
  comment and submit fan
  photos

• Great way to promote the
  Archi...
Think you know a lot about local history?
Check out the Kingsport Trivia Questions on Facebook
Want to get More Involved with the Archives?
     Join the Friends of the Archives
                       • Take an active...
Archives of the City of Kingsport
• Monday:
  2-5

• Tuesday:
  9-12 & 2-5

• Wednesday:
  9-12 & 2-5

                 Ki...
Contact the Archives
         Brianne Wright
          City Archivist
          423-224-2559
     bjohnson@wrlibrary.org
 ...
My connection to the past, like any
 Historian's, is through the stuff that's left
behind. It's not an imaginative connect...
Archives of the City of Kingsport
Archives of the City of Kingsport
Upcoming SlideShare
Loading in …5
×

Archives of the City of Kingsport

1,998 views

Published on

Introduction to the Archives of the City of Kingsport, TN

Published in: Education
  • Be the first to comment

  • Be the first to like this

Archives of the City of Kingsport

  1. 1. Archives of the City of Kingsport www.kingsportlibrary.org/archives
  2. 2. What is an Archives? • Archives consist of "documents or records relating to the activities, rights, claims, treatises, constitutions, etc., of a family, corporation, community, nation or historical figures [and]...a place where public records or other historical documents are kept." (Random House Unabridged Dictionary).
  3. 3. Of all our national assets, Archives are the most precious; they are the gift of one generation to another and the extent of our care of them marks the extent of our civilization. Arthur G. Doughty Dominion Archivist, 1904-1935
  4. 4. What is an Archivist? • An Archivist is responsible for appraising, arranging, describing, preserving and providing access to records of enduring value • An Archivist is also responsible for the oversight and management of an archival repository. • Archivists are collectors and keepers of history.
  5. 5. Kingsport Archives The Archives, located in the library’s lower level, houses papers and photographs of individuals, organizations, industry, business, and non-current City records pertaining to the history of the City of Kingsport for preservation and research purposes.
  6. 6. Mission of the Archives • Identify records of enduring value • Protect and Preserve records • Access-Make available to patrons
  7. 7. Kingsport Archives Collection Policy The Archives of the City of Kingsport collects materials, published and unpublished, relevant to the history of the City of Kingsport.
  8. 8. What does the Kingsport Archives Collect? • letters • speeches/lectures • memoirs • business records • diaries/journals • subject files • scrapbooks/photo albums • legal documents • professional papers • minutes/reports • genealogical information • brochures and flyers • books • photographs • school yearbooks • films/videos/audio tapes
  9. 9. Collection and Appraisal in Archives • Identify items that have permanent (archival) value based on collection policy, mission statement, and overall appraisal • Appraisal Decisions – Content – Authenticity – Condition – Value – Uniqueness
  10. 10. Values of Records in an Archives • Operating/Administrative- records used for current work of the organization or institution, generally short-term records • Fiscal-financial records • Legal-records documenting legal rights of an individual or organization (an example is a patent or trademark file) or records required by statutes and regulations to be kept. • Archival – Evidential-records of “proof” – Informational-worth is in the people, things and events in the records in relation to importance to collection policy • Monetary-worth in the market place – The Kingsport Archives does not appraise items based on monetary value
  11. 11. Evaluating Appropriateness and Value of Records for the Kingsport Archives • Kingsport Related? • Does it fit any appraisal values therefore giving it archival value? • What condition is it in-can it be preserved and stored in the archives? • Will it be useful and accessible to researchers
  12. 12. Collections in the Archives • Kingsport Community Manuscript Collections The community collections come from people, organizations, businesses, and industries. Example: KCMC 0049- J. Fred Johnson Family Collection, 1893-mid 1990s.
  13. 13. Collections in the Archives • Kingsport Municipal Manuscript Collections These documents have been created by various departments within the Kingsport City Government. Example: KMMC 37- Kingsport Fire Department Collection, c.1871-1989 and undated
  14. 14. Why donate your personal and family collections to the Kingsport Archives? • Environmentally controlled environment • Safe, secure storage • Proper handling and use • Access to your records for future generations • Cared for in order to insure that it is preserved as long as humanly possible • Your records are important to preserving the history of Kingsport; its places, people and cultural heritage
  15. 15. Preservation An Integral Part of any Archives Program • Protect materials by minimizing any deterioration-chemical or physical- and damage • Extend life cycle of materials • Protect from loss of information • Conservation Methods/Treatment – Rule of Reversibility: • No treatment should be undertaken that cannot later, if necessary, be undone without harming the item. Treatment should be incapable of altering its physical, chemical, aesthetic, or historical integrity.
  16. 16. Temperature • Higher temps speed up chemical reactions so the colder the environment, the longer materials will last. • Recommended maximum temperature of 68 degrees.
  17. 17. Relative Humidity high humidity ( above 65- 70%) encourages growth of mold and mildew low humidity (below 30%) causes materials to be dry and brittle recommended 45% relative humidity
  18. 18. Other Factors in Storage Environment • Air Quality: Atmospheric pollution can cause deterioration of archival materials • Light: Light speeds up the oxidation of paper and thus its chemical breakdown. Also has a bleaching effect-think of something left out in the sun. • Biological Agents: Fungi, Incest and Rodents Good Housekeeping practices are very important!
  19. 19. Basic Preservation • Remove staples, paperclips, rubber bands • Unfold papers • Put in acid-free folders • Re-box in acid-free boxes • Photocopy newspaper articles • Wear white, cotton gloves, especially when handling photos or negatives • Never use pen to identify photos
  20. 20. Access to Archives of the City of Kingsport *Patrons Welcome*
  21. 21. What can you do at the Archives? • View Historic photos of Kingsport on display • Check out exhibit cases filled with items from the archives and Kingsport artifacts • Read Local history books • Research! • Learn about Kingsport history
  22. 22. Bringing the Archives to You! Take a Trip Down Memory Lane from Home www.kingsportlibrary.og/archives
  23. 23. Online Image Gallery Over 2,000 images
  24. 24. Search by Category example: Buildings
  25. 25. Search by Keyword example: Dobyns-Bennett High School
  26. 26. Browse Newest Photos added to the Gallery
  27. 27. Click on thumbnails to view information about the image (date, photographer, location, id number, etc.)
  28. 28. Print and digital copies of the images on the image gallery may be obtained by visiting the Archives
  29. 29. Search the Archives Collections • Search the Archives holdings by keyword Example: Looking for information on the Frank and Mack Show? Type Frank and Mack into the search feature and see what collections have info on the Frank and Mack Show.
  30. 30. Finding Aids- information about the collection
  31. 31. Box and Folder List-Listing/Inventory of what is in the collection
  32. 32. See something online you want to investigate further? • To view the items in a collection you must come to the archives • Materials from the archives do not circulate- they must be viewed in the archives reading room • Walk-ins and appointments are welcome
  33. 33. Archives of the City of Kingsport Blog “Bringing the Past to the Present” http://kingsportarchives.wordpress.com
  34. 34. Great way to Post Upcoming Programs/Events
  35. 35. Link Current News with Historical Photos and Information • Pet Dairy announced closing of local plant – Blog post about closing included photos of the plant along with the history of the plant
  36. 36. Highlight Past Events/Anniversaries
  37. 37. A blog is a great way to keep statistics • Daily record of visits • Top pages/posts • Search engine terms • Manages subscribers to the site • Gives a good idea of what people are interested in and want to see from the Archives
  38. 38. The Archives is also on Facebook
  39. 39. Another way to Promote the Archives of the City of Kingsport!
  40. 40. • Post links to new blog posts • Allows people to comment and submit fan photos • Great way to promote the Archives and encourage interaction with “fans” of the page • Share news and events
  41. 41. Think you know a lot about local history? Check out the Kingsport Trivia Questions on Facebook
  42. 42. Want to get More Involved with the Archives? Join the Friends of the Archives • Take an active role in helping to preserve Kingsport’s history • Help promote the archives • Volunteer in the archives • Help with fundraising projects
  43. 43. Archives of the City of Kingsport • Monday: 2-5 • Tuesday: 9-12 & 2-5 • Wednesday: 9-12 & 2-5 Kingsport Public Library and Archives • Thursday: 400 Broad Street 9-12 & 2-5 Kingsport, TN 37660
  44. 44. Contact the Archives Brianne Wright City Archivist 423-224-2559 bjohnson@wrlibrary.org kingsportarchives@wrlibrary.org Kingsportarchives.wordpress.com www.kingsportlibrary.org/archives
  45. 45. My connection to the past, like any Historian's, is through the stuff that's left behind. It's not an imaginative connection, although imagination is part of it. It's about documents , it's about sources, it's about clues, it's about the leavings, the shards, the remnants of people who once live and don't live anymore. Without the documents, there's no history. Laurel Thatcher Ulrich

×