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Lecture 2
1
Project Management
 Project management is “the application of
knowledge, skills, tools and techniques to project
activiti...
What is the mission of Project
Management?
 The mission is to help organizations achieve their
project :
 objectives of ...
Why Need Project Management?
Complex project needs coordination of:
• Multiple people
• Multiple resources (labs, equipmen...
Benefits of Sound Project
Management
 Less overall project cost
 Effective use of resources
 On time project completion...
Project Management Framework
6
Project Management phases
3-7
Planning
l Objectives
l Resources
l Work break-down
schedule WBS
Scheduling
l Project activi...
Activities involved in each PM phase
3-8
Project Planning
 Establishing objectives
 Defining project
 Creating work breakdown
structure
 Determining resources
...
The Role of
the Project Manager
3-10
Project Plan
and Schedule
Revisions and
Updates
Project
Manager
Project
Team
Top
Mana...
The Project Manager
11
The project manager responsibilities:
• Create the project schedule
• Track progress against baseli...
The Project Manager
The project manager should make sure that :
All necessary activities are finished in proper sequence
...
Suggested Skills for Project
Managers
Knowledge of the following:
 All ten project management knowledge areas
 The appli...
Most Significant Characteristics of Effective and
Ineffective Project Managers
14
EFFECTIVE PROJECT
MANAGERS
INEFFECTIVE
P...
Importance of Leadership Skills
 Effective project managers provide leadership by
example.
 A leader focuses on long-ter...
Project Management phases
2- scheduling phase:
At this stage, managers decide on :
 How much time each activity will take...
Purpose of Project Scheduling
 Identifying precedence
relationships
 Sequencing activities
 Determining activity times ...
3-18
 Gantt chart
 Critical Path Method (CPM)
 Program Evaluation & Review
Technique (PERT)
© 1984-1994 T/Maker Co.
Pro...
3-19
J F M A M J J
Time Period
Activity
Design
Build
Test
Gantt Chart
Gantt Chart
20
Project Management phases
3- controlling phase:
 is monitoring all the activities of the project to record
any deviation,...
Outcomes of Project Planning,
Scheduling, and Controlling
3-22
Project Planning
1. Setting goals
2. Defining the project
3...
3-23
Project Control Reports
 Detailed cost breakdowns for each task
 Total program labor curves
 Cost distribution tab...
Suggested Steps in Project Management
• Generate a formal definition of the project goals
• Identify project start/end dat...
Project Closeout
The job is not over until the paperwork is done…
Closeout documentation is used to:
Resolve disputes
Trai...
Super Tools
 “Tools already extensively used that have been found to
improve project importance include:
 Progress repor...
Super Tools
 “Super tools” are those tools that have high use and
high potential for improving project success, such as:
...
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project management phases

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project management phases

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project management phases

  1. 1. Lecture 2 1
  2. 2. Project Management  Project management is “the application of knowledge, skills, tools and techniques to project activities to meet project requirements.”*  Management: it is a procedural approach through which all the project activities(from the initiation of project till its delivery to the customer), are completely controlled. 2 *Project Management Institute, Inc., A Guide to the Project Management Body of Knowledge (PMBOK® Guide, Fifth Edition) (2012).
  3. 3. What is the mission of Project Management?  The mission is to help organizations achieve their project :  objectives of scope,  quality,  budget,  and schedule 3
  4. 4. Why Need Project Management? Complex project needs coordination of: • Multiple people • Multiple resources (labs, equipment, etc.) • Multiple tasks – some must precede others • Multiple decision points – approvals • Phased expenditure of funds • Matching of people/resources to tasks 4
  5. 5. Benefits of Sound Project Management  Less overall project cost  Effective use of resources  On time project completion  Higher quality of the final product 5
  6. 6. Project Management Framework 6
  7. 7. Project Management phases 3-7 Planning l Objectives l Resources l Work break-down schedule WBS Scheduling l Project activities l Start & end times l Networks l Pert/ CPM Controlling l Monitor, compare, revise, action
  8. 8. Activities involved in each PM phase 3-8
  9. 9. Project Planning  Establishing objectives  Defining project  Creating work breakdown structure  Determining resources 3-9 © 1995 Corel Corp.
  10. 10. The Role of the Project Manager 3-10 Project Plan and Schedule Revisions and Updates Project Manager Project Team Top Management Resources Performance Reports Information regarding times, costs, problems, delays Feedback Loop
  11. 11. The Project Manager 11 The project manager responsibilities: • Create the project schedule • Track progress against baseline schedule • Make proper adjustments • Keep senior management informed
  12. 12. The Project Manager The project manager should make sure that : All necessary activities are finished in proper sequence and on time The project comes in within budget The project meets its quality goals People assigned to the project receive the information needed to do their jobs 12
  13. 13. Suggested Skills for Project Managers Knowledge of the following:  All ten project management knowledge areas  The application area (domain, industry, market, etc.)  The project environment (politics, culture, etc.)  General management (financial management, etc.)  Human relations (leadership, motivation, negotiations, etc. ( Trust your team, and delegate decisions) 13
  14. 14. Most Significant Characteristics of Effective and Ineffective Project Managers 14 EFFECTIVE PROJECT MANAGERS INEFFECTIVE PROJECT MANAGERS Lead by example Set bad examples Are visionaries Are not self-assured Are technically competent Lack technical expertise Are decisive Avoid or delay making decisions (hesitant) Are good communicators Are poor communicators Are good motivators Are poor motivators
  15. 15. Importance of Leadership Skills  Effective project managers provide leadership by example.  A leader focuses on long-term goals and big-picture objectives while inspiring people to reach those goals.  A manager deals with the day-to-day details of meeting specific goals.  Project managers often take on the role of both leader and manager. 15
  16. 16. Project Management phases 2- scheduling phase: At this stage, managers decide on :  How much time each activity will take,  How many people and material will be needed,  The sequence of activities thus:  resources are related to specific activities  activities are related to each other 16
  17. 17. Purpose of Project Scheduling  Identifying precedence relationships  Sequencing activities  Determining activity times & costs  Estimating material & worker requirements  Determining critical activities 3-17 © 1995 Corel Corp.
  18. 18. 3-18  Gantt chart  Critical Path Method (CPM)  Program Evaluation & Review Technique (PERT) © 1984-1994 T/Maker Co. Project Management schedulingTechniques
  19. 19. 3-19 J F M A M J J Time Period Activity Design Build Test Gantt Chart
  20. 20. Gantt Chart 20
  21. 21. Project Management phases 3- controlling phase:  is monitoring all the activities of the project to record any deviation, from the original plan in order to prevent or delete the reason of deviation  Monitoring includes resources, costs , quality, and budgets  Revising and changing plans  Shifting resources where they are needed most, to meet time and cost demands 21
  22. 22. Outcomes of Project Planning, Scheduling, and Controlling 3-22 Project Planning 1. Setting goals 2. Defining the project 3. Tying needs into timed project activities 4. Organizing the team Project Scheduling 1. Tying resources to specific activities 2. Relating activities to each other 3. Updating and revising on a regular basis Time/cost estimates Budgets Engineering diagrams/shop drawings Cash flow charts Material availability details CPM/PERT Gantt charts Milestone charts Cash flow schedules Project Controlling 1. Monitoring resources, costs, quality, and budgets 2. Revising and changing plans 3. Shifting resources to meet demands Reports • budgets • delayed activities • slack activities Before Project During Project
  23. 23. 3-23 Project Control Reports  Detailed cost breakdowns for each task  Total program labor curves  Cost distribution tables  Functional cost and hour summaries  Raw materials and expenditure forecasts  Variance reports  Time analysis reports  Work status reports
  24. 24. Suggested Steps in Project Management • Generate a formal definition of the project goals • Identify project start/end dates, deliverables, etc. • List constraints – money, equipment availability, holidays, etc. 24
  25. 25. Project Closeout The job is not over until the paperwork is done… Closeout documentation is used to: Resolve disputes Train project managers Facilitate auditing Closeout documentation includes: Historical records Post project analysis Financial closeout 05-25
  26. 26. Super Tools  “Tools already extensively used that have been found to improve project importance include:  Progress reports  Meetings  Gantt charts  Change requests 26
  27. 27. Super Tools  “Super tools” are those tools that have high use and high potential for improving project success, such as:  Software for task scheduling (such as project management software)  Scope statements  Requirements analyses  Lessons-learned reports 27

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