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TICK ACHIEVE 2015 WITH LATEST WORK STATISTICS

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Consolidated stats of what people have to cope with in the world of work, plus suggested remedies from Tick Achieve: How to get stuff done. 6,000 trained so far.

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TICK ACHIEVE 2015 WITH LATEST WORK STATISTICS

  1. 1. INCREASING EFFECTIVENESS TO MASTER OFFICE LIFE@kevinduncan
  2. 2. MODERN OFFICE LIFE
  3. 3. INFORMATION INUNDATION Average professional gets 300 emails a week People check their phones 150 times a day They spend 28 hours a week on email Executives interrupted every 8 minutes, losing over 2 hours a day It takes 15 minutes to get back to what you were originally doing Sources: Atlassian, Internet trends, University of California, Basex, Microsoft
  4. 4. WORK EMAIL HABITS “I often or sometimes check my email...  On weekends 63%  On holiday 58%  Immediately when I wake up 49%  In bed 34%  Before 7am 66%  Before I go to bed 54%  During commute 33-61% Source: APSIS, YouGov
  5. 5. ATTITUDES TO TECHNOLOGY  48% of executives “cannot live without email.”  26% of men “could not live without their laptop.” 11% of men “could not live without their BlackBerry.” Source: Reed
  6. 6. WHAT SCIENCE SAYS  Average attention span in 2000: 12 seconds. 2015: 8 secs.  We can handle 3-4 cognitively demanding thoughts at once.  When you think you’re multitasking you’re actually switching back and forth between different tasks.  There’s a switch cost. It takes the brain 15-25 minutes to get back.  Digital devices have a negative effect on prolonged focus.  The only way to be productive is to switch off devices.
  7. 7. OUT OF HOURS WORKING  93% of employees continue working when they have left the office …for a total of over 3 and a half hours a week …or 15 hours a month …or 183 hours a year …or 23 extra working days a year Source: YouGov
  8. 8. THE WORST ASPECTS OF OFFICE LIFE @kevinduncan
  9. 9. EXCUSES AND WAFFLE
  10. 10. The excuse culture
  11. 11. DON’T MAKE EXCUSES  Get things done  Don’t be vague or evasive  Don’t use jargon (unless with specialists who know the lingo)  Don’t use bullshit  Keep politics to a minimum
  12. 12. Spotting waffle
  13. 13. HATE WAFFLE  Waffle is the enemy of a clear decision  Take the time to think first  Think straight then talk straight  Don’t do spontaneous word dumps  Ask for five minutes of their time  When’s convenient for you to talk?
  14. 14. PROGRESS NOT PERFECTION
  15. 15. PROGRESS NOT PERFECTION  Perfectionist bosses demoralise staff by consistently redoing their work  Perfectionists in a team take too long agonizing, putting pressure on colleague  Go for highest standards & finish the job
  16. 16. Quantitative v Qualitative tasks
  17. 17. DO IT FAST OR DO IT PROPERLY  Quantitative tasks can neither be done well nor badly  Get them done fast with minimum fuss  Qualitative tasks need time and thought  By having clear set times for the quant, we can think harder about the qual.  Mornings for creative, deeper thinking work  Am I just doing it, or am I doing it well?
  18. 18. Just doing it, or doing it well?
  19. 19. TAMING TECHNOLOGY
  20. 20. The one-touch approach
  21. 21. A NEW EMAIL ETIQUETTE  Never touch an email more than once  Read it, then action it, file it, or delete it  Use a different medium if you can  Don’t be an email thief and steal time
  22. 22. A NEW MEETING ETIQUETTE  Only call meetings when really necessary  Make them short  Turn up, prepare properly, stay on theme  Shut up and listen
  23. 23. Make it work for you, not the other way around
  24. 24. BREVITY AND DELAY
  25. 25. Do the worst first
  26. 26. Brevity equals intelligence
  27. 27. SHARPER, SMARTER, FASTER  Brevity equals intelligence  The shorter the better  Edit first before wasting others’ time  Tasks do not improve if they are delayed  So do the worst first  Free up time for important stuff  Concentrate on qualitative tasks
  28. 28. PERFECT LIST WRITING
  29. 29. Personal priority
  30. 30. Emotional importance
  31. 31. Reason for doing
  32. 32. Financial value to you
  33. 33. Everyone else’s priorities
  34. 34. Chronological sift
  35. 35. Time shifts
  36. 36. Try them out and create your own style
  37. 37. TOWARDS A MANIFESTO FOR A BETTER WAY OF WORKING
  38. 38. NO EXCUSES PROGRESS NOT PERFECTION MEETING & EMAIL ETIQUETTE SHARPER SMARTER FASTER HATE WAFFLE DO IT FAST, DO IT PROPERLY
  39. 39. Kevin Duncan www.expertadviceonline.com Twitter: @kevinduncan 07979 808770
  40. 40. Tripwires and fail-safes

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