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Joint meeting e packet

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Contains Transportation Consolidation Study and Related Info. Also contains School Board's Proposed FY18 Budget

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Joint meeting e packet

  1. 1. I. Call To Order and Roll Call A. Board of Supervisors B. School Board II. Invocation and Pledge of Allegiance III. Approval of the Minutes – February 28, 2017 IV. Adoption of the Agenda V. Approval of the Consent Agenda…pages 3-5 A. Resolution Proclaiming April 2017 Gloucester Community Volunteer Month – Christi Lewis – Community Engagement Director…pages 3-5 VI. Matters Presented by the Board A. Board of Supervisors B. School Board VII. County Administrator Items VIII. Citizens’ Comment Period – (limited to topics on the Work Session agenda only) (Speakers should provide 10 copies of handouts if any) IX. Work Session Agenda…pages 6-91 A. Discussion of Transportation Facility Study Results – John Hutchinson – Assistant Superintendent for Administrative Services, Mr. Scott Shorland – Construction Manager & Mr. Richard Corner – Hudson & Associates Architects…pages 6-46 B. GHS Master Plan Update/Next Steps – Dr. Walter Clemons, Superintendent…page 47 C. Discussion of Superintendent’s Proposed FY 2018 Budget – Members, Board of Supervisors and School Board…pages 48-90 GLOUCESTER COUNTY BOARD OF SUPERVISORS AGENDA JOINT WORK SESSION WITH SCHOOL BOARD TUESDAY, MARCH 21, 2017 7:00 p.m. THOMAS CALHOUN WALKER EDUCATION CENTER AUDITORIUM 6099 T. C. WALKER ROAD Page 1
  2. 2. D. School Board Adjournment E. Discussion on Amending Gloucester County Code Chapter 10 – Licenses – Business, Professional and Occupational License (BPOL) Taxes – J. Brent Fedors – County Administrator…page 91 X. Supervisors Discussion XI. Closed Meeting (none scheduled) XII. Adjournment Page 2
  3. 3. January 2015 Note: Please confine summary to one page GLOUCESTER COUNTY MEETING DATE: March 21, 2017 BOARD OF SUPERVISORS AGENDA ITEM#: V - A BOARD AGENDA ITEM TYPE OF AGENDA ITEM: PURPOSE OF ITEM: X MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS DISCUSSION ONLY REGULAR X DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS X Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: Christi Lewis TITLE: Director of Community Engagement AGENDA ITEM: Resolution Proclaiming April 2017 Gloucester Community Volunteer Month BACKGROUND / SUMMARY: The Gloucester Resource Council, in cooperation with the Gloucester Department of Community Engagement requests the Gloucester Board of Supervisors declare and recognize the month of April as Community Volunteer Month in Gloucester County. ATTACHMENTS: Proposed resolution REQUESTED ACTION: NO ACTION REQUESTED Adopt resolution FOR MORE INFORMATION, CONTACT: Name: Christi Lewis Phone#: 804-693-5730 E-mail: clewis@gloucesterva.info Page 3
  4. 4. AT A JOINT MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS AND SCHOOL BOARD, HELD ON TUESDAY, MARCH 21, 2017, AT 7:00 P.M., IN THE THOMAS CALHOUN WALKER EDUCATION CENTER, 6099 T. C. WALKER ROAD, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY ___________, AND SECONDED BY _____________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE: Phillip N. Bazzani, ___; Ashley C. Chriscoe, ____; Christopher A. Hutson, ____; Andrew James, Jr., ____; John C. Meyer, Jr., ___; Robert J. Orth, ____; Michael R. Winebarger, ____; RESOLUTION PROCLAIMING APRIL 2017 GLOUCESTER COMMUNITY VOLUNTEER MONTH WHEREAS, an entire community or just one individual, can affect positive change with any volunteer action, no matter how big or small; and WHEREAS, each day volunteers in Gloucester County unselfishly share their time and talents to make a difference in the lives of others; and WHEREAS, experience teaches us that government by itself cannot solve all of our social problems and needs; and WHEREAS, Gloucester County's substantial volunteer force joins millions of people nationwide in giving and serving in valued community service endeavors; and WHEREAS, during the month of April, the Gloucester Resource Council, in collaboration with the Gloucester Department of Community Engagement, plans to promote and publicize volunteer and community service opportunities in Gloucester and recognize outstanding community volunteers for their significant contributions and commitment to service. NOW, THEREFORE, BE IT RESOLVED that the Gloucester County Board of Supervisors does hereby proclaim April 2017 as Community Volunteer Month in Gloucester County and calls on all community members to join together to celebrate National Volunteer Month. BE IT FURTHER RESOLVED that the Board of Supervisors encourages youth and adults to join in the joy and rewards of service to others, and Page 4
  5. 5. recognizes, with appreciation and gratitude, the valuable contributions volunteers make in improving the quality of life in Gloucester County. A Copy Teste: ______________________________________ J. Brent Fedors, County Administrator Page 5
  6. 6. January 2015 Note: Please confine summary to one page GLOUCESTER COUNTY MEETING DATE: March 21, 2017 BOARD OF SUPERVISORS AGENDA ITEM#: IX - A BOARD AGENDA ITEM TYPE OF AGENDA ITEM: PURPOSE OF ITEM: MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS DISCUSSION ONLY X REGULAR X DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: John Hutchinson TITLE: Asst. Superintendent for Administrative Services Scott Shorland Construction Manager Richard Corner Hudson & Associates Architects AGENDA ITEM: Discussion of Transportation Facility Study Results BACKGROUND / SUMMARY: See attached memo ATTACHMENTS: Memo Facility Study report presented at the joint meeting February 28 REQUESTED ACTION: NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors Phone#: 804-693-4042 E-mail: county.administrator@gloucesterva.info Page 6
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  9. 9. Fleet Maintenance Center Study for Gloucester County Public Schools HUDSON + ASSOCIATES ARCHITECTS FINAL DRAFT REPORT SUMMARY School Board Presentation: February 23, 2017 Page 9
  10. 10. Fleet Maintenance Center Study for Gloucester County Public Schools EXECUTIVE SUMMARY HISTORY: In early 2016, Gloucester County approached Hudson + Associates Architects about possibility of undertaking a programming study for a new vehicle maintenance and utilities center in conjunction with a master plan for redevelopment of the Old Page Middle School site. The master plan aspect of the Old Page Middle School site was eventually dropped from the scope, and it was agreed that multiple sites would be considered for the new Center. CURRENT SITUATION: Maintenance for current County and School board vehicles and equipment currently takes place in buildings that are generally undersized and poorly suited to all types of vehicles in the respective fleets. Certain major maintenance tasks cannot be performed and must be tasked out to local, private shops. The Sheriff’s Department opted to task all of its vehicle maintenance out to local shops due to shortage of personnel and capabilities to suit its mission-essential needs. Existing facilities are cramped, poorly lit and marginally ventilated. Storage space for spare parts is limited, and the work environment is less-than- pleasant for County personnel. Maintenance is performed in various, scattered buildings. The Utilities Department likewise lacks sufficient maintenance space and has current assets scattered among multiple, marginally-suited buildings and yards. Many County assets such as trailers, and towable equipment (generators, backhoes, mowers, etc.) are stored outside in weather where they deteriorate. While County maintenance personnel are meeting critical needs, they are doing so in facilities that are far less-than-ideal. METHOD OF ANALYSIS: Hudson + Associates Architects undertook the following steps: Major Tasks: What we looked for: Meetings with key department persons to understand organizational needs How departments are currently organized; what does each person do? Meetings with key operational persons to under organization processes How do personnel interact with each other? With the current facility? Visits to all existing County maintenance and storage facilities currently in use What is size, condition and layout of current facilities? Identify deficiencies Visits to proposed sites within Gloucester County and obtaining local physical and topographical data Size and proportions of site, elevation above floodplain, access from streets, access to utilities, opportunity to expand Visits to facilities in other neighboring counties that are similar to the one proposed by this Study Evaluate comparative size, amenities, functional layout, what works well and signs of potential obsolescence PROPOSED SOLUTION: This Study contemplates design and construction of a new, consolidated fleet maintenance and utility operations center to suit requirement of the County, Utilities Department, School Board, and Sheriff’s Department. Included will be the following major program elements:  Vehicle maintenance bays (garage) and related shop area  School bus operations office  Utilities Department office for maintainers  Toilets, lockers and showers for maintenance personnel Page 10
  11. 11. Fleet Maintenance Center Study for Gloucester County Public Schools  Combined spares and parts storage with centralized inventory management  Vehicle wash bay (indoor)  Vehicle fueling island (outdoor, covered) and oil-water separator  Central warehouse storage for Utilities Department and County equipment  Outdoor covered storage for trailers, trailerable equipment and materials  Surface parking for fleet vehicles and personnel’s own vehicles SITES FOR CONSIDERATION: The ideal site will have the following attributes:  Sufficient acreage to suit outdoor parking of the school bus fleet and other County vehicles  Suitable acreage and proportions for optimal workflow of vehicles, parking and fueling  Sufficient area to suit facility footprints, outdoor material storage, and stormwater management  Sufficient area to allow for future expansion of building(s) without adverse impact on assets to remain  Safety and ease of ingress into, and egress from, the site at adjacent roadways  Availability of utilities to support building(s) and site amenities  Good vertical elevation above floodplain, and minimal impact from wetlands  Good soils for bearing pavements and building foundations  Sufficient acreage for future expansion Three sites were considered:  Old Page Middle School site (off Rt. 17, near current School Transportation Ctr.)  Land adjacent to the T.C Walker Center (off T.C. Walker Road)  Land Adjacent to the new Page Middle School site (off T.C. Walker Road) The site adjacent to the T.C. Walker Center was ruled out fairly quickly because it was too small and was predominantly at too low a vertical elevation to build upon. Also, to build the facility at this site would constrain future reuse of the T.C. Walker Center as a school, if desired. As for the other two sites:  Old Page Middle School: site is favorable in size and flexibility, but currently lacks ideal access to Route 17. Also, the site’s configuration and current location of the water tower impact the layout and future expansion. The existing School Transportation facility, however, may be re-purposed for use by Utilities Maintenance, reducing need for new construction to suits its needs. Lastly, this site may have higher and beneficial use for economic development.  Land Adjacent to the new Page Middle School: This site is also favorable in size and flexibility, and offers good access to T.C. Walker Road without adverse impact upon traffic flow in and out of the Middle School. Its size and proportions are amenable to efficient use and future expansion. This is a ‘virgin’ site, however, and will incur higher costs to clear to support with new utilities. Also, T.C. Walker Road must be widened to add new turn lanes into the center. Page 11
  12. 12. Fleet Maintenance Center Study for Gloucester County Public Schools PROPOSED BUILDING AND SITE DEVELOPMENT COSTS: A preliminary, estimated budget is included herein that contemplates construction of the new, consolidated Transportation and Utility Center and all related site development. A separate estimate is included for each site, due to the differing conditions and programmatic elements at each site. Please note that:  The overall figures are for budgeting purposes only, and is not based on definitive design of the building(s) or site amenities.  Additional site investigation, such as geotechnical investigation of soils may be warranted.  The overall figures assume that the primary maintenance garage and warehouse facility will be built using pre-engineered building structure and walls built at least partial height of masonry for durability.  A single-story building is preferred to avoid cost of stairwells and an elevator. Conceptual building floor plans and overall site plans (one for each site) are offered herein upon which the estimated costs are based. TIMETABLE TO IMPLEMENT: The proposed Transportation and Utility Center can be designed and built as soon as funding is authorized by Gloucester County. Some time constraints to consider include:  Once approved and design is authorized to commence, a detailed survey of the selected site will be required. An updated wetlands delineation may be required, depending upon the selected site and preferred layout. This can take up to 8-10 weeks to accomplish.  Geotechnical investigation will be required to determine foundation and pavement subgrade requirements.  There should be no unusual environmental permitting required; however, up to 90 days should be allowed for County review of the definitive site plan and stormwater management design. This can be expedited as early in the design process as possible to reduce impact on overall timeframe to permit the project.  6-8 months should be allowed for design, which includes the aforementioned civil design and environmental review.  6 weeks should be allowed for bidding.  4 weeks should be allowed for review of bids and determination of an acceptable low bidder. The apparent low bidder should submit its insurance paperwork and performance bond for review prior to award of contract.  Due to the extensive sitework required, 16-18 months should be allowed for construction following award of contract. Other time factors to consider:  30-60 days should be allowed to equip and furnish the new facility, as well as to set up data and communication systems.  The ideal time to relocate operations and vehicle maintenance to the completed facility, from perspective of schools and bus transportation, is mid-summer. There is no favored time for Utilities or County vehicle maintenance.  There will be some costs to move the operation and maintenance entities into a new facility. It may be advantageous to bring in a company specializing in such moves to shorten the downtime of the various units. Page 12
  13. 13. OVERVIEW – STUDY OBJECTIVE  Assess condition of existing transportation administration and maintenance facilities  Gain understanding of current and projected (future) operational and maintenance needs by interviewing Schools & County staff  Explore efficiencies gained by consolidating Schools and County fleet maintenance into a single facility. Also explore consolidation with the County Utilities Maintenance Division.  Evaluate and compare up to three (3) sites for locating the consolidated facility at Old Page MS, T.C.Walker Center & next to New Page MS  Prepare a cost model to develop the project for funding purposes Page 13
  14. 14. CURRENT SITUATION  Current facilities are antiquated, undersized and crowded  Buildings no longer suited to size and diversity of vehicles to be maintained  Working conditions are marginal, and poor at County Garage  Several tasks are outsourced that could otherwise be performed  Spare parts often not readily on hand (lack of storage)  Unsheltered vehicles and equipment deteriorate more rapidly  No manpower or capacity to maintain Sheriff’s vehicles  Inefficient use of manpower due to shortage of personnel Page 14
  15. 15. 36’L Bus in Maint. BayAerial View – Schools Transportation Center Front of Building Page 15
  16. 16. County Garage at Rt. 17 & Providence Rd. Page 16
  17. 17. Carriage Lane County & Utility Maint. Dept. Facilities COUNTY MAINTENANCE SHED (SHELTER LOCATED BEHIND TO LEFT) UTILITIES MAINTENANCE UNIT BUILDING UTILITIES DEPARTMENT ADMIN. &CUSTOMER SERVICE CENTER Utility Dept. Maint. Yard & Facilities behind Southern States Page 17
  18. 18. ADDITIONAL CHALLENGES  Current buildings cannot be enlarged; poor value to enhance  Equipment storage scattered in various locations  County & Utilities: Shortage of maintenance & warehouse area  Utilities “Yard” behind Southern States – buildings in poor condition  Conditions adversely affect workflow, response & timely completion  Excess employee time spent traveling between tasks & sites  Longevity of vehicle & equipment assets is reduced  Conditions not condusive to employee satisfaction or longevity Page 18
  19. 19. NEW FACILITY OBJECTIVES  Consolidate Schools & County fleet maintenance functions  Modernize facilities that improve workflow and operational efficiency  Increase storage capacity and maintenance capabilities  Improve conditions for multiple County organizations under one project  Enhance maintenance and extend life of vehicles & equipment  Provide site layout that is spacious enough for larger, consolidated operation, yet is efficient and cost-effective  Site & building should have some initial growth capacity built-in  Site must support opportunity to expand to suit longterm needs Page 19
  20. 20. FLEET MAINTENANCE REQUIREMENTS PUBLIC COUNTY & SHERIFF’S SCHOOLS UTILITIES DEPT. TOTALS Class 1 Passenger 49 45 72 166 Class 2 Trucks 34 29 9 72 Class 3 Buses 112* -- -- 112 Class 4 Trailers 8 17 3 ** 28 Class 5 Equipment 6 31 -- 37 TOTAL Vehicles 195 74 81 350 All Items 209 122 84 415 * 4 inspections/bus/year = 448 total inspections/year ** Includes Tactical Command Center Page 20
  21. 21. TRANSPORTATION FACILITY PROGRAM GARAGE:  Maintenance Bays (7 double bays X 20’ wide x 110’ deep) 15,400 SF  Parts Warehouse 3,100 SF  Supervisor Office/Records/Break Area 800 SF  Lockers/Toilets 1,000 SF  Machine Shop/Batteries 1,500 SF Sub-total, Garage 21,800 SF TRANSPORTATION ADMINISTRATION OFFICE: 2,400 SF Common Area/Circulation: 1,200 SF Sub-Total, Transportation 25,400 SF Page 21
  22. 22. TRANSPORTATION FACILITY PROGRAM TRANSPORTATION PROGRAM: 25,400 SF ADDITIONAL BUILDING PROGRAM:  Equipment Maintenance Center (Off-road, mowers, tools) 1,750 SF Total New Building Area, Old Page Site 27,150 SF  Utilities Maintenance Division (Office/Lockers/Shop) 1,900 SF Total New Building Area, New Page Site 29,050 SF Page 22
  23. 23. TRANSPORTATION FACILITY PROGRAM UTILITIES MAINTENANCE DIVISION:  At the New Page site, Utilities Maintenance Division will have its offices and a maintenance shop in the main, new building (totaling 1,900 SF) , sharing toilets and other amenities with the Transportation/Garage functions.  In addition, Utilities Maint. Div. will have a new 7,500 SF storage warehouse.  Also, there will be another 7,500 SF of new outdoor covered shed area.  At the Old Page site, Utilities Maintenance Division will re-occupy the existing, vacated Transportation office & garage, totaling 7,500 SF.  The existing building will require minor alterations and some renovations, including a new roof.  Also, there will be another 10,000 SF of new outdoor covered shed area. Page 23
  24. 24. Transportation Administration Consolidated Vehicle Maint. Utilities Maint. Division Equipment Maintenance Shared MAINT. BAYS UTIL. MAINT. DIV. MACHINE SHOP PARTS WASH BAY BRAKES TIRES EQUIP. MAINT. TRANSPORT’ N ADMIN. UTILITIES MAINT. DIVISION OFFICES & SHOP INCLUDED FOR NEW PAGE SITE Page 24
  25. 25. Transportation Administration Consolidated Vehicle Maint. Equipment Maintenance Shared MAINT. BAYS MACHINE SHOP PARTS WASH BAY BRAKES TIRES EQUIP. MAINT. TRANSPORT’ N ADMIN. ALTERNATE BUILDING PLAN – REDUCED SIZE (OMITS UTILITIES MAINT DIV.) FOR OLD PAGE SITE Page 25
  26. 26. FLEET MAINTENANCE – WHY 14 BAYS? BUS 1 WASHBAY BRAKES TIRE SHOP TRUCK1 PASS 1 BUS 2 BUS 3 BUS 4 BUS 5 BUS 6 FLUIDS PASS 3 PASS 2 TRUCK1  Bays can also “flex” as needed, depending on workload  Trailers require less time in shop, but are typicallypulled through  One bay for “long- term” work on buses (#6) Page 26
  27. 27. OLD PAGE MIDDLE SCHOOL SITE:  Adequate acreage for larger, consolidated Transportation/County Garage  Could support future expansion for Transportation & County Garage  Site impacted somewhat by existing water tower & wetlands  Existing transportation facility would not be affected by new construction  Could locate at rear of site; preserve front of site for alternative use  Access to Rt. 17 less than optimal, but could improve in future  Utilities Maintenance Division is accommodated at existing Bus Maint./Garage/Transportation Office, plus new Storage Sheds  Reconfigured site and reused existing entrance drive at north side of site; access on/off Rt. 17 is questionable  Developed acreage & amenities now similar to New Page site Page 27
  28. 28. T.C. WALKER ROADEXISTING SCHOOLS TRANSPORTATION OFFICE/MAINT. CTR. Page 28
  29. 29. T.C. WALKER ROAD EXISTING SCHOOLS TRANSPORTATION OFFICE/MAINT. CTR. – UTILITIES MAINT. DIV. EXISTIN G WATER TOWER OLD PAGE SITE PLAN – Updated 2/23/17 0 100’ 400’ Page 29
  30. 30. T.C. WALKER ROAD FUTURE ENTRY ROAD EXISTIN G WATER TOWER OLD PAGE SITE PLAN – Updated 2/23/17 0 100’ 400’ FUTURE EXPANSION Page 30
  31. 31. NEW PAGE SCHOOL SITE:  Adequate acreage for larger, consolidated Transportation/County Garage  Could support future expansion  Site minimally impacted by wetlands  Access to T.C. Walker Road is optimal  Can locate without impact to existing Middle School  Preserves acreage for only one future school, but not two  Utilities Maintenance Division is housed in new building with Transporation; site also includes new Warehouse and Storage Sheds  Add turn lanes off T.C. Walker Road Page 31
  32. 32. T.C. WALKER ROAD EXISTING PAGE MIDDLE SCHOOL Page 32
  33. 33. T.C. WALKER ROAD (WIDENED) EXISTING PAGE MIDDLE SCHOOL NEW PAGE SITE PLAN – Updated 2/23/17 0 100’ 400’ Page 33
  34. 34. T.C. WALKER ROAD (WIDENED) EXISTING PAGE MIDDLE SCHOOL NEW PAGE SITE PLAN – Updated 2/23/17 0 100’ 400’ FUTURE EXPANSION Page 34
  35. 35. T.C. WALKER CENTER SITE  Limited acreage for a large, consolidated operations; impedes expansion  Much of the site is at lower grade than existing Center  Stream and wetlands impacts prevent full use of site  Might limit future growth of T.C. Walker Center or return to use a school  Access to T.C. Walker Road less than optimal, but workable  Constraints to site layout and flow of traffic due to grade change  Site cannot accommodate Utilities Maintenance Division  Insufficient land at upper elevation to park all buses  Soils might not be favorable to spread-footing foundations  Potential impacts on existing Center during construction  School Board determined this site is no longer to be considered Page 35
  36. 36. EXISTING T.C. WALKER CENTER T.C. WALKER ROAD 30’60’ 70’ 40’ 25’ 20’ 50’ Page 36
  37. 37. EXISTING T.C. WALKER CENTER T.C. WALKER ROAD Page 37
  38. 38. PROJECT COST ESTIMATE / COMPARISON BUILDING COSTS OLD PAGE Site NEW PAGE Site  Industrial Space (~$110/SF) $ 2,392,500 $ 2,442,000  Office/Finished Space (~$175/SF) 945,000 1,198,750 Sub-Total, Primary Building $ 3,337,500 $ 3,640,750  Utilities Maint. Div. Warehouse -- 500,000  Re-Purpose Existing Transport’n Bldg. 112,500 --  Re-Roof Existing Transport’n Bldg. 93,750 --  Outdoor Covered Storage Shelter(s) 200,000 150,000  Furnishings & Equipment 380,250 401,500 Sub-Total, Building Costs $ 4,124,000 $ 4,692,250 Page 38
  39. 39. PROJECT COST ESTIMATE / COMPARISON SITEWORK COSTS OLD PAGE Site NEW PAGE Site  Site Improvements $ 900,750 $ 1,567,600  Grading & Drainage 220,350 265,975  Utilities – Water/Sewer/Fuels 164,650 394,250  Utilities - Electrical 240,000 381,000 Sub-Total, Sitework Costs $ 1,525,600 $ 2,608,825 w/Building Cost, Rounded 5,650,000 7,301,000 With Contingency (+10%) 6,215,000 8,031,000 Design + Engineering 497,000 642,000 Estimated Total Project Cost $ 6,712,000 $ 8,673,000 Site acreage 16.14 acres 16.39 acres Sitework, Cost/acre $ 94,532/acre $ 159,172/acre Page 39
  40. 40. GLOUCESTER COUNTY TRANSPORTATION CENTER STUDY COST ESTIMATE FEBRUARY 23, 2017 QTY. $/UNIT COST QTY. $/UNIT COST BUILDING COSTS MAIN BUILDING SF INDUSTRIAL SPACE SF 21,750 110.00 2,392,500 22,200 110.00 2,442,000 49,500 OFFICE/FINISHED SPACE SF 5,400 175.00 945,000 6,850 175.00 1,198,750 253,750 SUB-TOTAL, PRIMARY BUILDING SF 27,150 3,337,500 29,050 3,640,750 303,250 UTILITIES MAINT. DIV. - WAREHOUSE (NEW PAGE) SF - 10,000 50.00 500,000 500,000 RE-PURPOSE EXISTING TRANSPORT'N BLDG (OLD PAGE) SF 7,500 15.00 112,500 - (112,500) RE-ROOF EXISTING TRANSPORT'N BLDG (OLD PAGE) SF 7,500 12.50 93,750 (93,750) OUTDOOR COVERED STORAGE SHELTER(S) SF 10,000 20.00 200,000 7,500 20.00 150,000 (50,000) FURNISHINGS & EQUIPMENT LS 380,250 401,500 21,250 SUB-TOTAL, BUILDING COSTS 4,124,000$ 4,692,250$ 568,250$ SITEWORK SITE IMPROVEMENTS IMPROVE T.C. WALKER ROAD LF - 1,800 225 405,000 405,000 ADD TURN LANE ON RT.17 LF 300 225 67,500 - (67,500) SITE CLEARING AC 2.00 20,000 40,000 16.39 20,000 327,800 287,800 SITE DEMOLITION/PAVEMENT REMOVAL SF 38,000 - - - EARTHWORK CY 18,150 5.00 90,750 26,460 5.00 132,300 41,550 CANOPY AT FUEL ISLAND SF 2,000 15.00 30,000 2,000 15.00 30,000 - NEW PAVEMENT - FLEXIBLE SY 48,500 10.00 485,000 48,500 10.00 485,000 - NEW PAVEMENT - RIGID SY 2,800 25.00 70,000 2,800 25.00 70,000 - TURF/LANDSCAPING AC 3 25,000 75,000 3 25,000 75,000 - FENCING LF 3,150 - 3,150 - - GATES EA 2 15,000 30,000 2 15,000 30,000 - SIGNAGE LS -- 5,000 5,000 - SIDEWALK/EQUIPMENT PADS LS -- 7,500 7,500 - GRADING & DRAINAGE - BMP/RETENTION POND CY 6,000 15.00 90,000 9,000 15.00 135,000 45,000 CURB & GUTTER LF 3,000 7.50 22,500 3,000 7.50 22,500 - DRAINAGE STRUCTURES EA 5 7,500 37,500 5 7,500 37,500 - UNDERGROUND PIPING LF 1,000 30.00 30,000 1,000 30.00 30,000 - EROSION & SEDIMENT CONTROL AC 16.14 2,500 40,350 16.39 2,500 40,975 625 OLD PAGE SITE NEW PAGE SITE UNITS Δ Page 40
  41. 41. GLOUCESTER COUNTY TRANSPORTATION CENTER STUDY COST ESTIMATE FEBRUARY 23, 2017 QTY. $/UNIT COST QTY. $/UNIT COST OLD PAGE SITE NEW PAGE SITE UNITS Δ UTILITIES WATER/SEWER/FUELS EXTEND WATER SERVICE, 8-INCH LF 600 64 38,400 -- - (38,400) EXTEND WATER SERVICE, 16-INCH LF -- - 1,500 125 187,500 187,500 SANITARY SEWER - GRAVITY, 8-INCH LF 600 40 24,000 1,500 40 60,000 36,000 S.S. MANHOLE EA 1 20,000 20,000 2 20,000 40,000 20,000 S.S. GRINDER PUMP/LIFT STATION EA -- - 1 15,000 15,000 15,000 DOMESTIC WATER LINE, 3-INCH LF 250 30 7,500 350 30 10,500 3,000 SPRINKLER WATER LINE, 6-INCH LF 250 65 16,250 350 65 22,750 6,500 FIRE HYDRANTS EA 2 3,000 6,000 2 3,000 6,000 - BACKFLOW PREVENTER EA 1 5,000 5,000 1 5,000 5,000 - PROPANE GAS SERVICE & PAD LS -- 7,500 -- 7,500 - RELOCATE FUEL ISLAND LS -- 10,000 -- 10,000 - OIL-WATER SEPARATOR, FUEL PAD (20,000 GAL) EA 1 25,000 25,000 1 25,000 25,000 - OIL-WATER SEPARATOR, BUILDING (1,500 GAL) EA 1 5,000 5,000 1 5,000 5,000 - ELECTRICAL - POWER TO BUILDING, AERIAL LF -- - 1,500 30 45,000 45,000 POWER TO BUILDING, BURIED, DUCTBANK LS -- 50,000 -- 50,000 - TRANSFORMER EA 1 20,000 20,000 2 18,000 36,000 16,000 STANDBY GENERATOR, DIESEL, 150 KW EA 1 45,000 45,000 1 45,000 45,000 - TELECOMMUNICATIONS LS -- 75,000 -- 155,000 80,000 SITE LIGHTING - POLES EA 20 2,500 50,000 20 2,500 50,000 - SUB-TOTAL, SITEWORK COSTS 1,525,750$ 2,608,825$ 1,083,075$ SITE ACREAGE 16.14 16.39 0 SITEWORK COST / ACRE 94,532$ 159,172$ 64,640$ - TOTAL CONSTRUCTION COSTS, ESTIMATED 5,649,750$ 7,301,075$ 1,651,325$ TOTAL CONSTRUCTION COSTS, ROUNDED 5,650,000 7,301,000 1,651,000 TOTAL CONSTRUCTION COSTS, W/CONTINGENCY (+10%) 6,215,000 8,031,000 1,816,000 DESIGN + ENGINEERING 497,000 642,000 145,000 ESTIMATED TOTAL PROJECT COST 6,712,000$ 8,673,000$ 1,961,000$ Page 41
  42. 42. SITES – COMPARATIVE DISCUSSION Old Page School site New Page School site  Lesser cost to develop; minimal clearing and grading required  Utilities already on (or near) site that appear adequate, including fueling  Access to Route 17 remains configured as-is today – not ideal, but adequate  Improving access to Rt. 17 not essential; but could be quite costly  Re-utilizes existing Transportation office/garage; well-suited to Utilities Maintenance Division needs  Portion of existing site remains undeveloped – available for future expansion  Higher cost to develop  Relatively high site costs for clearing, earthwork and grading, new utilities  Higher cost to build 100% new space for Utilities Maintenance Division  Good access off T.C. Walker Road for optimized ingress/egress; but must widen T.C. Walker Road with new turn lanes  More flexible site arrangement & internal movement than Old Page  Building at New Page site allows alternative use at Old Page site; land used for this project is no longer available for a future school Page 42
  43. 43. SITES – “BOTTOM LINE” COMPARISON Old Page School site New Page School site Lower cost to redevelop Access to Route 17, if unchanged, remains adequate but less than ideal, and can present safety challenges for left-turning traffic exiting the site Re-purposes the existing School Transportation office & garage for use by Utilities Maintenance Division Higher cost to develop (nearly $2 million delta) Ideal access off T.C. Walker Road; safe ingress/egress Building at New Page site allows alternative use at Old Page site Page 43
  44. 44. COMMENTS RECEIVED & RESPONSES  Incorporate Mosquito Control Vehicle Parking  The Mosquito Control vehicles (2) and its chemical storage/handling area will be located inside the Warehouse with Utilities Maintenance, partitioned off separately from other functions. At the Old Page site, this amounts to one bay of the existing Schools Transportation Building.  Recommend extending 8-inch water lines into site in order to include fire sprinklers at the buildings and support new fire hydrants Sprinklers will be required at the main Admin./Garage building, but will likely not be required at the Warehouse due to its size and function. New fire hydrants will be required at either site, and the cost estimate will be increased to include more 8-inch water piping. Page 44
  45. 45. COMMENTS RECEIVED & RESPONSES  Consider reducing the number of buses that need to be stored on the site to 160; and consolidate the buses in such a manner that, when all parked on the site, they occupy as minimal a footprint as necessary, to reduce acreage developed and new impervious surface.  Will do. There may be reduction of impervious area by as much as 15,000- 30,000 SF, resulting in minor cost savings at both sites for new pavement, earthwork/grading, and stormwater treatment.  Revisit the estimated cost for sanitary sewer force main extension at the New Page Site.  Will do. Additional cost (minor) for a new force main to the New Page Middle School pump station will be included. Will discuss further with Utilities if Upgrade to the School pump station and/or force main beyond is needed. The sewer discharge rate can be reduced with a holding tank at the New Page site. Page 45
  46. 46. architecture interior design planning RICHARD S. CORNER, AIA, CSI SENIOR PARTNER KEITH MUSHENSKI, AIAA PARTNER 120 WEST QUEENS WAY, #201 HAMPTON, VA 23669 757 • 722 • 1964 www.hudsonarch.com Page 46
  47. 47. January 2015 Note: Please confine summary to one page GLOUCESTER COUNTY MEETING DATE: March 21, 2017 BOARD OF SUPERVISORS AGENDA ITEM#: IX - B BOARD AGENDA ITEM TYPE OF AGENDA ITEM: PURPOSE OF ITEM: MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS X DISCUSSION ONLY X REGULAR DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: Dr. Walter Clemons TITLE: Superintendent, Gloucester County Public Schools AGENDA ITEM: GHS Master Plan Update/Next Steps BACKGROUND / SUMMARY: Dr. Clemons will provide an update on the GHS Master Plan and next steps. ATTACHMENTS: None REQUESTED ACTION: X NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: Dr. Walter Clemons Phone#: 804-693-5300 E-mail: wclemons@gc.k12.va.us Page 47
  48. 48. January 2015 Note: Please confine summary to one page GLOUCESTER COUNTY MEETING DATE: March 21, 2017 BOARD OF SUPERVISORS AGENDA ITEM#: IX - C BOARD AGENDA ITEM TYPE OF AGENDA ITEM: PURPOSE OF ITEM: MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS DISCUSSION ONLY X REGULAR X DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: Members TITLE: Board of Supervisors and School Board AGENDA ITEM: Discussion of Superintendent’s Proposed FY2018 Budget BACKGROUND / SUMMARY: Members of both Boards heard the presentation of the Superintendent’s Proposed FY2018 Budget at the joint meeting on February 28. After time to review the material, members will have the opportunity to ask questions and discuss the proposed budget. ATTACHMENTS: Superintendent’s Proposed Budget Presentation from February 28, 2017 REQUESTED ACTION: NO ACTION REQUESTED Discuss proposed budget FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors Phone#: 804-693-4042 E-mail: county.administrator@gloucesterva.info Page 48
  49. 49. Gloucester County Public Schools Superintendent’s Proposed 2017-2018 Budget § 22.1-92. Estimate of moneys needed for public schools; notice of costs to be distributed. A. It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division, by the date specified in § 15.2-2503, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary. February 28, 2017 1 Page 49
  50. 50. Table of Contents • Our Mission and Our Vision Slide 3 • Glossary Slide 4 • Budget Planning Process Slide 5 • Our Local Composite Index Slide 6 • Our Average Daily Membership Slide 7 • Projected Students by Grade Level Slide 8 • Projected vs. Actual ADM Slide 9 • ADM History and Future Projections Slide 10 • Weldon Cooper Projection Slide 11 • Our Proposed FY 2018 Budget Slide 12 • Request for Additional County Funding Slide 13 • Fiscal 2018 Operating Fund Budget Recommendation Slide 14 • Salary Comparison: Step 0-30 Slides 15-21 • Proposed FY 2018 Teacher Salary Scale Slide 22 • Impacts if Compensation is Unfunded Slide 23 • Fiscal 2018 Operating Fund Budget Recommendation Slide 24 • Additional Positions Justification and Impacts if Unfunded Slides 25-28 • Fiscal 2018 Operating Fund Budget Recommendation – Other Items Slide 29 • Summary of Proposed FY18 Increased Expenditures Slide 30 • Fiscal 2018 Operating Fund Budget Mitigating Factors Slide 31 • Governor’s Proposed Amendments to 2017-2018 Biennial Budget Slide 32 • Summary of Additional Local Funding Request Slide 33 • Central Food Services Fund Slide 34 • Report of FY 2018 CIP Projects Slide 35 • Capital Fund FY 2018 Budget Requests Slide 36 • Recapitulation Slide 37 • Summation Slide 38 • Appendix Slides 39-42 2 Page 50
  51. 51. Our Mission As a strong community of learners, Gloucester County Public Schools is dedicated to creating and sustaining an environment that emphasizes education, embraces diversity, and empowers its stakeholders (students, families, staff, and community) to accomplish individual, as well as, collective goals. Our Vision To provide an environment that focuses on meeting and exceeding the expectations of its stakeholders in each facet of the educational process, which includes, but is not limited to: instruction and academic achievement, school, family and community relationships, operations, safety, and emotional/mental health & wellness. 3 Return to Table of Contents Page 51
  52. 52. Glossary • Enrollment: • All students the division is responsible for reporting • Average Daily Membership: • the K-12 enrollment figure used to distribute state per pupil funding that includes students with disabilities ages 5-21, and students for whom English is a second language who entered school for the first time after reaching their 12th birthday, and who have not reached their 22nd birthday; preschool and postgraduate students are not included in ADM • average daily membership is determined by dividing the TOTAL aggregate daily membership (days present plus days absent) by the number of days school was in session, from the first day of the school term through the last school day in March. • Composite Index: • a formula to determine the state and local government shares of K-12 education program costs, which is expressed as a ratio, indicating the local percentage share of the cost of education programs; for example, a locality with a composite index of 0.3000 would pay 30 percent and the state would pay 70 percent of the costs 4 Return to Table of Contents Page 52
  53. 53. Budget Planning Process September  Develop budget files  Develop budget packages/forms October  Budget discussions/planning with Superintendent and Executive Leadership Team  Finalize budget packages November  Disseminate budget packages  Receive budget requests December  Meet with managers  Review impact of Governor’s Proposed Budget January  Compile adjusted requests  Receive input from the public February  Present Superintendent’s Recommended Budget  Joint Meeting with BOS  Monitor General Assembly March  School Board’s Recommended Budget  Joint Meeting with BOS  Public Hearing  Monitoring staffing/schedules 5 Return to Table of Contents Page 53
  54. 54. Our Local Composite Index 6 •This is the most significant factor in determining GCPS’ share of State funding. •For the 2017 & 2018 biennium, the LCI increased by .69% representing a slight shift of some funding responsibility from the State back to the Locality. Return to Table of Contents 0.3132 0.3132 0.3323 0.3456 0.3703 0.3798 0.3661 0.3730 0.0000 0.1000 0.2000 0.3000 0.4000 FY 03 & 04 FY 05 & 06 FY 07 & 08 FY 09 & 10 FY 11 & 12 FY 13 & 14 FY 15 & 16 FY 17 & 18Page 54
  55. 55. Our Average Daily Membership 7 •Anticipated FY 2018 budget will be devised using an estimated funded ADM of 5,245. *Projected/Budgeted Return to Table of Contents Year Page 55
  56. 56. Projected Students by Grade Level Grade Level Enrollment FY17 Projected Enrollment FY18 2016-17 2017-18 K 363 363 1 370 363 2 407 370 3 400 407 4 397 400 5 381 397 6 368 381 7 473 368 8 443 473 9 471 443 10 389 471 11 468 389 12 446 468 TOTAL 5376 5293 Projected Adjustments* -53 -48 Projected ADM 5323 5245 8 Projected enrollment for FY18 is calculated by advancing student enrollment figures for FY17 one grade level for FY18 and leaving Kindergarten enrollment figures steady. *Adjustments are estimated for pupils the school division does not receive funding for (i.e. students C.S.A. funded programs, regional programs, etc.) Return to Table of Contents Page 56
  57. 57. Projected vs. Actual ADM FY 2016 FY 2017 ADM Budget Projection 5,320 5,320 Actual Fall Membership 5,427 5,364 Actual Fall Funded Membership 5,386 5,323 Actual Spring Funded Membership 5,383 *5,320 9 *Projected figure Difference between actual fall membership and actual spring funded membership reflects the adjustments referenced in the previous slide. Return to Table of Contents Page 57
  58. 58. ADM History and Future Projections 10 Return to Table of Contents Fiscal Year ADM on 3/31 # Change from Prior year % Change from Prior Year 2006 6,000 -78 -1.28% 2007 5,949 -51 -0.85% 2008 5,910 -39 -0.66% 2009 5,871 -39 -0.66% 2010 5,919 48 0.82% 2011 5,850 -69 -1.17% 2012 5,645 -205 -3.50% 2013 5,469 -176 -3.12% 2014 5,447 -22 -0.40% 2015 5,354 -93 -1.71% 2016 5,383 29 0.54% 2017* 5,320 -63 -1.17% 2018* 5,245 -75 -1.41% 2019* 5,138 -107 -2.04% 2020* 5,112 -26 -.51% Page 58
  59. 59. Weldon Cooper Projection • The Demographics Research Group from Weldon Cooper Center at the University of Virginia estimated that Gloucester County Public Schools would have an enrollment projection of 5279 for FY18. The chart below provides their estimates for a five year period beginning in FY17 and ending in the FY22. 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 Change KG 359 366 372 379 374 370 11 Grade 1 372 364 371 377 384 379 7 Grade 2 399 371 363 370 376 383 -16 Grade 3 398 400 372 364 371 377 -21 Grade 4 396 385 387 360 352 359 -37 Grade 5 378 395 384 386 359 351 -27 Grade 6 367 360 376 366 368 342 -25 Grade 7 474 369 362 378 368 370 -104 Grade 8 441 477 371 364 381 370 -71 Grade 9 472 463 501 389 382 399 -73 Grade 10 392 470 460 498 387 380 -12 Grade 11 471 391 469 459 497 386 -85 Grade 12 445 468 389 465 456 494 49 Total 5364 5279 5177 5155 5055 4960 -404 Grade Enrollment Projection 11 Return to Table of Contents Page 59
  60. 60. Our Proposed FY2018 Budget Federal Funds 4.95% 2,914,911 State Funds 50.36% 29,643,382 County Contribution 44.41% 26,140,935 Miscellaneous Local .28% 168,097 Total Proposed Operating Budget 100.00% $58,867,325 12 Return to Table of Contents Page 60
  61. 61. Request for Additional County Funding Contributions for Operations 2016-17 Current 2017-18 Requested $23,768,988* $26,140,935 This represents an increase of $2,371,947 *This amount includes the additional appropriation of $250,000 taken from the county fund balance by the BOS in FY17 to offset a portion of the increased cost for health insurance. 13 Return to Table of Contents Page 61
  62. 62. Fiscal 2018 Operating Fund Budget Recommendation Return to Table of Contents Budget Recommendation – To provide a competitive compensation package for all staff. Goal 3 – Objective 1 (Comprehensive Plan). Compensation Recommendations: 1.0% adjustment to the teacher salary scale, plus the decompression of Steps 1-3. (Total increases range from 2% to 6.64%). 1,056,487 2% Compensation increase for all other employees 280,092 Benefits Costs: Cost of proposed VRS rate increase 510,761 Projected increase in health insurance rates 1,350,443 Total Proposed Compensation and Benefits Cost 3,197,783 14 Page 62
  63. 63. Salary Comparison: Step 0 Return to Table of Contents 15 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 42,465 33 32 Hampton 42,700 28 42 Isle of Wight 40,500 53 75 King & Queen 39,230 72 70 Mathews 39,276 71 68 Middlesex 37,753 102 78 New Kent 39,592 66 88 Newport News 42,600 30 33 Poquoson 40,013 63 67 Suffolk 40,677 49 51 West Point 44,783 12 13 Williamsburg/JCC 41,500 41 45 York 42,515 31 24 Average 41,046 Gloucester 40,150 58 63 Page 63
  64. 64. Salary Comparison: Step 5 Return to Table of Contents 16 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 44,949 21 27 Hampton 43,729 39 41 Isle of Wight 43,504 41 35 King & Queen 41,230 72 66 Mathews 41,279 70 84 Middlesex 39,875 89 74 New Kent 41,406 68 75 Newport News 44,773 24 29 Poquoson 42,538 50 61 Suffolk 41,495 67 60 West Point 47,433 10 11 Williamsburg/JCC 44,159 33 39 York 46,258 12 12 Average 43,279 Gloucester 41,590 62 76 Page 64
  65. 65. Salary Comparison: Step 10 Return to Table of Contents 17 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 47,726 15 19 Hampton 45,311 46 46 Isle of Wight 47,081 23 21 King & Queen 43,376 71 57 Mathews 43,385 70 89 Middlesex 42,117 83 71 New Kent 43,303 72 77 Newport News 47,057 24 26 Poquoson 43,521 68 83 Suffolk 45,988 36 27 West Point 50,083 9 11 Williamsburg/JCC 46,412 32 35 York 49,013 11 12 Average 45,721 Gloucester 43,178 73 78 Page 65
  66. 66. Salary Comparison: Step 15 Return to Table of Contents 18 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 52,304 16 18 Hampton 47,104 55 53 Isle of Wight 52,318 15 14 King & Queen 45,837 72 39 Mathews 46,278 67 93 Middlesex 44,485 86 77 New Kent 46,649 61 69 Newport News 49,826 29 37 Poquoson 46,104 69 87 Suffolk 50,775 24 23 West Point 52,733 14 19 Williamsburg/JCC 48,779 39 45 York 53,218 11 13 Average 48,955 Gloucester 45,380 76 88 Page 66
  67. 67. Salary Comparison: Step 20 Return to Table of Contents 19 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 57,749 14 17 Hampton 50,363 57 57 Isle of Wight 57,823 12 12 King & Queen 48,558 75 21 Mathews 50,837 54 93 Middlesex 46,986 92 83 New Kent 50,254 58 68 Newport News 52,757 39 47 Poquoson 47,940 83 92 Suffolk 55,784 21 23 West Point 55,383 23 26 Williamsburg/JCC 53,851 31 28 York 57,785 13 14 Average 52,775 Gloucester 48,407 78 87 Page 67
  68. 68. Salary Comparison: Step 25 Return to Table of Contents 20 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 63,148 11 14 Hampton 53,052 71 74 Isle of Wight 62,782 14 16 King & Queen 51,569 82 44 Mathews 53,430 64 87 Middlesex 49,628 105 100 New Kent 54,138 61 62 Newport News 56,639 41 51 Poquoson 52,307 85 86 Suffolk 60,095 25 22 West Point 58,643 31 34 Williamsburg/JCC 60,185 24 48 York 62,269 18 19 Average 56,760 Gloucester 52,149 77 88 Page 68
  69. 69. Salary Comparison: Step 30 Return to Table of Contents 21 Bachelor's State Rank 2016-2017 State Rank 2015-2016 Chesapeake 66,336 19 18 Hampton 58,569 61 65 Isle of Wight 66,520 18 17 King & Queen 54,902 94 79 Mathews 56,156 84 111 Middlesex 52,418 113 112 New Kent 58,322 64 71 Newport News 61,016 45 55 Poquoson 57,793 92 67 Suffolk 65,338 21 20 West Point 62,654 33 35 Williamsburg/JCC 62,460 36 92 York 67,249 17 15 Average 60,749 Gloucester 57,013 77 81 Page 69
  70. 70. Proposed FY18 Teacher Salary Scale 22 GCPS Current Teacher Salary Scale and Proposed Changes for FY 2017- 2018 Bachelor's Degree Step Current Scale 1% Adjustment and Decompression of Steps 1-3 Projected Salary Increase 0 40,150 40,874 1 40,672 41,078 2.31% 2 40,672 41,484 2.00% 3 40,672 41,584 2.24% 4 41,486 41,696 2.52% 5 41,590 42,315 2.00% 6 41,694 42,534 2.27% 7 41,904 42,959 3.03% 8 42,327 43,389 3.54% 9 42,750 43,823 3.53% 10 43,178 44,261 3.53% 11 43,608 44,704 3.53% 12 44,044 45,151 3.54% 13 44,486 45,603 3.54% 14 44,930 46,059 3.54% 15 45,380 46,520 3.54% 16 45,834 47,218 4.05% 17 46,292 47,926 4.56% 18 46,987 48,645 5.08% 19 47,691 49,375 5.08% 20 48,407 50,116 5.08% 21 49,133 50,868 5.08% 22 49,870 51,631 5.08% 23 50,618 52,405 5.08% 24 51,378 53,191 5.08% 25 52,149 53,989 5.08% 26 52,931 55,069 5.60% 27 53,724 56,170 6.12% 28 54,799 57,293 6.64% 29 55,895 58,439 6.64% 30 57,013 59,608 6.64% Return to Table of Contents Page 70
  71. 71. Return to Table of Contents Impacts if Compensation is Unfunded •Inability to attract and retain staff severely hinders our ability to provide the best educational opportunities and learning environments for our students. We become a training ground for other school divisions as our teachers leave to go to other surrounding school districts for better compensation. 23 Page 71
  72. 72. Fiscal 2018 Operating Fund Budget Recommendation Return to Table of Contents Budget Recommendation – To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 – Objective 2 & 4 (Comprehensive Plan) Special Education Teachers (3 positions – Page, Peasley, GHS) 197,376 CTE Teacher (1 position – GHS) 65,792 Regular Ed. Teacher (1 position – GHS) 65,792 328,960 24 Page 72
  73. 73. Additional Positions Justification Special Education Teachers (3) $197,396 • (1) Page Middle School - This position is needed in order to establish resource classes across grade levels to enhance IEP supports. • (1) Peasley Middle School – This position is needed in order to establish resource classes across grade levels to enhance IEP supports. • (1) Gloucester High School - The 4x4 block schedule has increased opportunities for all students which requires the need for additional special education services to be provided. 25 Return to Table of Contents Page 73
  74. 74. Return to Table of Contents Impacts of Unfunded Positions Special Education Teachers (Page, Peasley, GHS) • Inability to support additional specialized instruction for Students with Disabilities in accordance with their Individualized Education Plans (IEPs). • Inability to staff Resource classrooms at both middle schools. • At GHS, the absence of this position will prohibit the current Special Education staff from providing the requisite technical LEA (Local Education Agency) administrative support necessary to service IEPs. 26 Page 74
  75. 75. Additional Positions Justification Health Science Teacher at GHS (1) $65,792 • Current demand for courses in the Academy is double what a single teacher can provide. This position will permit growth of the GHSA, allowing for a second career pathway per the GHSA plan approved by the Board of Education. Fine Arts Teacher at GHS (1) $65,792 • Similar to the Health Science Teacher above, current demand for Visual Arts courses is double what the current staffing can provide. The additional seats are necessary to balance elective demand in the schedule. 27 Return to Table of Contents Page 75
  76. 76. Fine Arts Teacher: & Health Science Teacher - GHS Inability to support Academic course requests: • For the 2016-2017 SY, 1785 students were scheduled with over 13,000 course requests. • Out of 13,000+ requests, more than 500 primary course requests were not fulfilled. • Of those 500+ primary course requests: •315 were Fine Arts, Health Science, and a limited number of other electives • For the 2016-2017 SY: •369 students are enrolled in a Study Hall or Student Assistant block • Inability to fulfill career pathway in accordance GHSA plan approved by the Virginia Board of Education (See staffing recommendation: SB presentation, 2-12-13) Return to Table of Contents Impacts of Unfunded Positions28 Page 76
  77. 77. Fiscal 2018 Operating Fund Budget Recommendations – Other Items Return to Table of Contents Budget Recommendations – Other Items Instruction: Increased costs for regional tuitions ($117,980) and to establish Full Service School at Abingdon($11,000), increase in school activity fund software fees ($4,000). 132,980 Administration, Attendance and Health: Increased cost for recruitment materials and job fairs ($4,344), promotional items ($532), and consulting services (2,815). 7,691 Operations & Maintenance: Increased costs for Honeywell maintenance contract ($81,391), property and liability insurance ($5,631), other contracted services ($28,000), School Resource Officers ($22,107), and water and sewer costs ($15,197). 152,326 Technology: Increase in program costs for Frontline, Trapeze, Unity, IXL and PowerSchool Analytics ($37,913). Costs added for maintaining security systems ($12,000) and telecommunication services ($3,600). 53,513 Total – Other Items 346,510 29 Page 77
  78. 78. Summary of Proposed FY18 Increased Expenditures30 Increased Expenditures Amount Total proposed compensation increase 1,336,579 Total projected health insurance increase 1,350,443 Total VRS rate increase 510,761 Total additional positions 328,960 Total in additional other items 346,510 3,873,253 Return to Table of Contents Page 78
  79. 79. Fiscal 2018 Operating Fund Budget Mitigating Factors Return to Table of Contents Mitigating Factors Summary State Funding (Governor’s Proposed Budget) 494,048 Employee increase in health insurance contributions ($25 a month) 194,700 Line Item Reductions (Breakdown in Appendix) 162,558 Attrition (anticipated) 250,000 Potential additional decrease in health insurance rates TBD - $200K Possible additional State Funding TBD - $200K 1,501,306 31 Page 79
  80. 80. Governor’s Proposed Amendments to 2017-2018 Biennial Budget State share for school lunch and school breakfast is included under proposed revenue for Central Food Service. State funding of $35,000 for National Board Certification and $10,500 for reimbursement Industry Credential Examinations is included in the Supts. Rec. Budget . VPSA Technology Note includes $26,000 for the regional special education program that Gloucester serves as fiscal agent for. This amount is included in the regional budget. Total Budgeted State Funding $29,643,382 Projected FY 2017 Projected FY 2017 Projected FY 2018 Projected FY 2018 NUM DIVISION Unadjusted ADM2 Adjusted ADM2 Unadjusted ADM2 Adjusted ADM2 036 GLOUCESTER 5,316.95 5,316.95 5,245.00 5,245.00 Please note: some accounts have been updated for local enrollment projections. See footnotes for more details. 2016-2018 Composite Index FY 2017 FY 2018 0.3730 FY 2017 State Share FY 2017 Local Share FY 2018 State Share FY 2018 Local Share Standards of Quality Programs:  Basic Aid 15,000,910 8,923,986 14,766,928 8,784,791 Sales Tax 4 5,823,439 N/A1 5,851,751 N/A1  Textbooks 5 (Split funded - See Lottery section below) 57,940 34,468 361,024 214,772  Vocational Education 160,019 95,195 157,854 93,906  Gifted Education 160,019 95,195 157,854 93,906  Special Education 1,736,872 1,033,259 1,713,368 1,019,277  Prevention, Intervention, & Remediation 396,714 236,003 391,345 232,810  VRS Retirement (Includes RHCC) 6 1,830,216 1,088,789 2,009,344 1,195,351  Social Security 886,772 527,537 874,772 520,398  Group Life 60,007 35,698 59,195 35,215  English as a Second Language 12 (Split funded - See Lottery section below) Funded in Lottery in FY 2017 46,842 27,866 Remedial Summer School 7, 9 86,071 N/A1 95,180 N/A1 Subtotal - SOQ Accounts 3 26,198,979 12,070,130 26,485,457 12,218,292 Incentive Programs: At-Risk (Split funded - See Lottery section below) Funded in Lottery in FY 2017 190,336 113,230 Bonus Payment 13 Not Funded in FY 2017 253,926 N/A1 Technology - VPSA 10 474,800 89,760 475,600 89,920 Subtotal - Incentive Accounts 3 474,800 89,760 919,862 203,150 Categorical Programs: School Lunch 7 26,874 N/A1 26,874 N/A1 Special Education - Homebound 7 23,202 N/A1 23,666 N/A 1 Subtotal - Categorical Accounts 3 50,076 0 50,540 0 Lottery-Funded Programs Foster Care 7 12,010 N/A 1 11,881 N/A1  English as a Second Language 12 (Split funded - See SOQ section above) 36,494 21,710 Funded in SOQ in FY 2018 At-Risk (Split funded - See Incentive section above) 248,001 147,535 54,724 32,555 Virginia Preschool Initiative 11 207,380 123,370 207,380 123,370  Early Reading Intervention 63,466 37,756 61,418 36,537 Mentor Teacher Program 4,212 N/A1 4,212 N/A 1 K-3 Primary Class Size Reduction 458,994 273,054 460,291 273,825 School Breakfast 7 11,830 N/A1 13,295 N/A 1  SOL Algebra Readiness 56,722 33,744 52,516 31,242 Project Graduation14 16,899 N/A 1 24,066 N/A 1 ISAEP 15,717 N/A 1 15,717 N/A 1 Special Education-Regional Tuition 7, 8 549,303 N/A1 550,816 N/A1 Career and Technical Education 7, 8 10,115 N/A1 10,115 N/A1 Supplemental Lottery Per Pupil Allocation 15 175,221 N/A1 740,761 N/A 1  Textbooks 5 (Split funded - See SOQ section above) 308,036 183,250 Funded in SOQ in FY 2018 Subtotal - Lottery-Funded Programs 3 2,174,400 820,419 2,207,192 497,529 Total State & Local Funds $28,898,254 $12,980,309 $29,663,051 $12,918,971 Virginia Department of Education Projected FY 2017 and FY 2018 State Payments, Based on the Governor's Introduced Amendments to the 2016-2018 Biennial Budget (HB 1500/SB 900) Standards of Quality (SOQ), Incentive, Categorical, and Lottery-Funded Programs in Direct Aid to Public Education As of December 16, 2016 Click here to run new enrollment 32 Return to Table of Contents Page 80
  81. 81. Summary of Additional Local Funding Request State Compensation funding for FY17 of $223,394 plus additional funding of $148,000 for health insurance costs have been absorbed within the current FY17 budget, which totals $371,394. 33 Totals Amount Grand Total of Increased Expenditures 3,873,253 Grand Total of Reductions and Revenue Increases 1,501,306 Amount of Additional Local Request 2,371,947 Return to Table of Contents Page 81
  82. 82. Central Food Services Fund •2% Compensation Increase •No local funding •FY 2018 Budget Request $2,701,011 34 Return to Table of Contents Page 82
  83. 83. Report of FY 2018 CIP Projects Return to Table of Contents 35 Page 83
  84. 84. Capital Fund FY 2018 Budget Requests Budget Recommendation – To provide students, staff and entire community facilities that are well-kept and maximize instructional delivery and support for student learning by successfully following an approved capital improvement plan as adopted by the Gloucester County School Board. (Capital Improvement Plan) Site Project Amount GHS (Section P – D Hall) Roofing repairs 268,000 Peasley Install New Water Source Heat Pump - Gym, Cafeteria, Locker Rooms and Administrative Areas 650,000 Achilles & Petsworth Lighting replacement 322,408 Achilles Bathroom Renovations 81,000 Transportation/Operations School Buses/Vehicles/Equipment 465,000 Achilles *Playground Replacement County has included this for FY 2019 in their proposed CIP Plan -124,479 *Subtotal 1,786,408 GHS *Beginning phase of renovation project County has $997,000 listed in FY 2018 and $9,975,820 in FY 2019 in their proposed CIP Plan 1,400,000 -403,000 997,000 Combined Transportation Facility Beginning phase of relocation project 600,000 *Subtotal $1,597,000 Total $3,383,408 Return to Table of Contents 36 Page 84
  85. 85. Recapitulation Fund Amount Operating Fund 58,867,325 Central Food Services Fund 2,701,011 CIP Fund *(Based on County Administrator’s CIP Presentation to Board of Supervisor’s which reflects reduction of $527,479 highlighted on previous slide. CIP total of $3,383,408 potentially offset by FY16 unspent appropriation of *$852,462.) 3,383,408 Debt Service Fund 3,522,262 Total $68,474,006 *$67,621,544 37 Return to Table of Contents Page 85
  86. 86. Summation… • It is about improving our students’ academic success. • It is about enhancing the support of our teachers, administrators, and staff. • It is about accomplishing the common goals of the School Board, the Board of Supervisors, the Superintendent, the Staff, and the Community. Return to Table of Contents 38 Page 86
  87. 87. Appendix 39 Return to Table of Contents Page 87
  88. 88. Enrollment Projections by School And Grade GLOUCESTER COUNTY PUBLIC SCHOOLS MEMBERSHIP REPORT - November 2016 2016-2017 Abingdon Total No. Students No. of Classes P/T Ratio Proj. Stud. Proj. Class P/T Ratio Botetourt Total No. Students No. of Classes P/T Ratio Proj. Stud. Proj. Class P/T Ratio Page Total No. Students Proj. Stud. Peasley Total No. Students Proj. Stud. Kindergarten 97 5 19.4 97 5 19.4 Kindergarten 91 5 18.2 91 5 18.2 Grade 6 190 179 Grade 6 178 202 Grade 1 84 5 16.8 97 5 19.4 Grade 1 92 5 18.4 91 5 18.2 Grade 7 243 190 Grade 7 230 178 Grade 2 113 5 22.6 84 5 16.8 Grade 2 101 5 20.2 92 5 18.4 Grade 8 206 243 Grade 8 237 230 Grade 3 99 5 19.8 113 5 22.6 Grade 3 92 5 18.4 101 5 20.2 TOTAL 639 612 TOTAL 645 610 Grade 4 97 5 19.4 99 5 19.8 Grade 4 102 5 20.4 92 4 23.0 RASP* RASP* 1 Grade 5 102 5 20.4 97 5 19.4 Grade 5 89 4 22.3 102 5 20.4 *Page - 6th Grade - Abingdon, Achilles & Portion of Botetourt TOTAL 592 30 19.73 587 30 19.6 TOTAL 567 29 19.6 569 29 19.6 **Peasley - 6th Grade - Bethel, Petsworth & Portion of Botetourt Achilles Total No. Students No. of Classes P/T Ratio Proj. Stud. Proj. Class P/T Ratio Petsworth Total No. Students No. of Classes P/T Ratio Proj. Stud. Proj. Class P/T Ratio GHS Total No. Students Proj. Stud. MEMBERSHIP BY GRADE Kindergarten 52 3 17.33 52 3 17.3 Kindergarten 45 3 15.0 45 3 15.0 Grade 9 471 443 2016-17 2017-18 Grade 1 66 3 22 52 3 17.3 Grade 1 53 3 17.7 45 3 15.0 Grade 10 389 471 K 363 363 Grade 2 56 3 18.67 66 3 22.0 Grade 2 57 3 19.0 53 3 17.7 Grade 11 468 389 1 370 363 Grade 3 79 4 19.75 56 3 18.7 Grade 3 42 2 21.0 57 3 19.0 Grade 12 446 468 2 407 370 Grade 4 76 4 19 79 4 19.8 Grade 4 51 3 17.0 42 2 21.0 TOTAL 1774 1771 3 400 407 Grade 5 52 3 17.3 76 4 19.0 Grade 5 53 3 17.7 51 3 17.0 GED* 9 4 397 400 TOTAL 381 20 19.05 381 20 19.1 TOTAL 301 17 17.7 293 17 17.2 RASP* 19 5 381 397 Regional 7 2 6 368 381 7 473 368 8 443 473 Bethel Total No. Students No. of Classes P/T Ratio Proj. Stud. Proj. Class P/T Ratio GED and RASP students are included in each respective school's total New Horizons Students 9 471 443 Kindergarten 78 4 19.5 78 4 19.5 Grade 5 2 10 389 471 Grade 1 75 4 18.75 78 4 19.5 **New Horizon students are included in each respective school's total Grade 9 1 11 468 389 Grade 2 80 4 20 75 4 18.8 Grade 11 1 12 446 468 Grade 3 88 4 22 80 4 20.0 Grade 12 3 Grade 4 71 4 17.75 88 4 22.0 TOTAL 7 TOTAL 5376 5293 Grade 5 85 4 21.25 71 4 17.8 -48 TOTAL 477 24 19.88 470 24 19.6 Projected ADM 5245 40 Return to Table of Contents Page 88
  89. 89. Fiscal 2018 Operating Fund Budget Mitigating Factors – Other Items41 Mitigating Factors – Other Items Instruction: Decreased costs for line item savings ($30,058). 30,058 Administration, Attendance and Health: Decreased costs for line item savings ($3,782). 3,782 Pupil Transportation: Decreased vehicle fuel costs ($40,000) and other line item savings ($15,570). 55,570 Operations & Maintenance: Decreased costs for heating fuel ($40,000), vehicle fuel ($8,178), and other line item savings ($7,690). 55,868 Technology: Decreased costs for line item savings ($17,280) 17,280 Total – Other Items Savings 162,558 Return to Table of Contents Page 89
  90. 90. Compensation/Revenue History Gloucester County Public Schools Seven Year History of Budgeted Local Transfer and Compensation Adjustments Fiscal Year LCI ADM Actual Local Local Misc. Local Misc. Local State State Federal Increase Total Total Compensation March 31st FTEs Transfer Inc. / (Dec) Revenue Inc. / (Dec) Revenue Inc. / (Dec) Revenue Inc. / (Dec) Inc. / (Dec) Budget 2009-2010 0.3456 5,918.92 869.23 20,223,746 (1,760,279) 124,559 3,441 30,926,445 (3,026,931) 6,214,493 3,082,694 (1,701,075) 57,489,243 No increase 2010-2011 0.3703 5,849.60 833.23 20,709,596 485,850 112,475 (12,084) 26,523,808 (4,402,637) 4,874,430 (1,340,063) (5,268,934) 52,220,309 No increase 2011-2012 0.3703 5,644.56 805.37 20,556,082 (153,514) 101,300 (11,175) 27,055,782 531,974 4,328,181 (546,249) (178,964) 52,041,345 No increase 2012-2013 0.3798 5,468.65 771.33 22,341,889 1,785,807 89,488 (11,812) 26,751,612 (304,170) 3,323,284 (1,004,897) 464,928 52,506,273 5.725% to implement the 5% VRS member share and cover FICA, plus 2% COLA compounded. Restored 10 days to the school calendar. 2013-2014 0.3798 5,447.46 766.76 22,603,728 261,839 127,589 38,101 26,358,025 (393,587) 3,077,183 (246,101) (339,748) 52,166,525 2% COLA 2014-2015 0.3661 5,354.27 776.62 22,765,728 162,000 123,424 (4,165) 28,019,400 1,661,375 2,808,328 (268,855) 1,550,355 53,716,880 *No increase 2015-2016 0.3661 5,382.85 788.13 23,179,432 413,704 149,801 26,377 27,865,471 (153,929) 2,784,318 (24,010) 262,142 53,979,022 No increase 2016-2017 0.3730 5,320.00 786.85 23,768,988 589,556 145,697 (4,104) 29,149,334 1,283,863 2,825,334 41,016 1,910,331 55,889,353 4% increase for all employees. (598.92) (82.38) 1,784,963 24,579 (4,804,042) (306,465) (3,300,965) (1,599,890) 42 Return to Table of Contents 2014-2015 3% bonus for paraprofessionals, bus drivers, bus assistants, custodians, security workers, cafeteria managers and cafeteria workers who were employed for at least a semester and a day in FY 2014, were still employed in a covered position on the November 2014 pay date and are in good standing. The BOS provided $162,000 for the bonuses. A 6% midyear raise for all CFS workers with the exception of the Director Page 90
  91. 91. January 2015 Note: Please confine summary to one page GLOUCESTER COUNTY MEETING DATE: March 21, 2017 BOARD OF SUPERVISORS AGENDA ITEM#: IX - E BOARD AGENDA ITEM TYPE OF AGENDA ITEM: PURPOSE OF ITEM: MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS DISCUSSION ONLY X REGULAR X DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: J. Brent Fedors TITLE: County Administrator AGENDA ITEM: Discussion on Amending Gloucester County Code Chapter 10 – Licenses- Business, Professional and Occupational License (BPOL) Taxes BACKGROUND / SUMMARY: Board members will discuss possible amendments to the business, professional and occupational license taxes. ATTACHMENTS: None REQUESTED ACTION: NO ACTION REQUESTED Discuss possible changes to the BPOL structure FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors Phone#: 804-693-4042 E-mail: county.administrator@gloucesterva.info Page 91

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