Office 365 for your business

2. BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS
AND COLLABORATION PRODUCTS WITH THE LATEST VERSION OF OUR DESKTOP SUITE
FOR BUSINESSES OF ALL SIZES.

3. • IT consultant or no IT
• Low monthly subscription
price
• Focus on simplicity vs.
features
• Community help
• Any size organization
• Internal IT or IT partner
required
• Fully featured, scripting,
customization
• Range of offerings by use
type
• 24x7 phone support

4. Agenda
• Introduction
• About Office 365
• Usefulness of Office 365
• Components of Office 365
• Benefits of Office 365
• Hardware and Software Requirements
• Features of Office 365
• Pricing of Office 365
• Managing Office 365
• Training
• Account Readiness
• Closure

5. Introduction
• Global Business Information Communication Technology Services
(GBICTS), a Microsoft Partner, business and ICT consulting solution and
support provision services company focuses on advising and
equipping organizations (Academic Institutions, Businesses,
Governments and NGOs) on how to enhance performance using the
latest Information and Communication Technology solutions aligned
to business objectives. Our team of experts and professionals has the
capabilities to deliver affordable and cutting-edge services to all
sectors of industry.
• GBICTS is committed to the service of improving on the economic
efficiency of profit and non-profit organizations, companies, business
enterprises using the latest Microsoft cloud computing technology to
share, collaborate and virtually connect everywhere using Microsoft
Office 365 platform.
• GBICTS limited is also deeply involve in sales of original hardware with
guarantee, sales and distribution of licenses software with network
infrastructure setup.

6. About Microsoft Office 365
• Microsoft Office365 is a hosted communication and collaboration
solution that delivers the capabilities of Microsoft Exchange Server,
SharePoint Server and Lync Server as cloud-based (internet) services.
• It can also be seen as a Software and Service solution that includes
Microsoft Office and other services, such as email and collaboration
from Microsoft’s cloud server. Microsoft Office 365 provides desktop
functionalities and is available by subscription.
• Microsoft Office 365 simplifies IT management. With powerful security
features and performance reliability, Office 365 combines familiar
Microsoft productivity, collaboration, and communication tools
through Exchange, SharePoint and Lync online to support workers
virtually wherever they are, on almost any device. With choice of
deployment options, IT can continue to run some applications on-
premises while moving others to the cloud, or migrate entirely to the
cloud.

7. What Microsoft Office 365 can do you
• Access to e-mail, documents, contacts, and calendars on nearly any
device
• Simple and secure collaboration with colleagues and business partners
• Works seamlessly with Microsoft Office and the other programs
people use today
• Business-class features including IT-level phone support, financially-
backed 99.9% uptime, geo-redundancy, disaster recovery, and robust
security and privacy controls and standards
• Comprehensive solutions including desktop productivity applications,
portals, extranets, external Web site, instant messaging, voice and
video conferencing, Web conferencing, e-mail, voice mail and unified
messaging
• Pay-as-you-go pricing options which provide predictability and
flexibility for all or part of an organization

8. What can Microsoft Exchange Online do for you?
• Exchange online provides you with access to email, calendar, and
contacts from virtually anywhere at any time on desktops, laptops, and
mobile devices, while helping to protect against malicious software
and spam.
• Easily manage your email with 25 GB mailboxes, and send emails up to
25 MB in size.
• Work from almost anywhere with automatically updated email,
calendar, and contacts across devices you use most, including PCs,
Macintosh computers, iPhone, Android phones, BlackBerry
Smartphones,1 Microsoft Windows Mobile, and Windows Phones.
• Connect with Microsoft Outlook 2007, Office Outlook 2010, and Office
Outlook 2013 and use all of the rich Outlook functionality you already
know and use, whether you are connected to the Internet at home or
in the office, or are working offline.
• Access your email, calendar, and contacts from nearly any web browser
while keeping a rich, familiar Outlook experience with Outlook Web
App.
• Use your existing domain name to create customized email addresses
powered by Exchange Online (for example, mark@contoso.com).

9. What can Microsoft Lync Online do for you?
• Microsoft Lync helps you find and quickly connect with the right
person from within the Office applications you already use.
• Find and connect with colleagues and customers from virtually
anywhere, view presence, instant messaging, audio-video calls, and
online meetings.
• Use the presence indicator to see when co-workers and partners are
online and available.
• Make PC-to-PC voice and video calls with colleagues and customers.
• Conduct rich online meetings, including audio-, video- and web
conferencing, with people both inside and outside your organization.
• Conduct online poll to elect new leaders in your organization.
• Share your desktop, online whiteboards, and presentations with
colleagues and partners inside and outside your organization.
• Click to communicate with other users of Office 365, Microsoft
Windows Live and MSN® Messenger.
• Quality Voice and video recording capability

10. What can Microsoft SharePoint Online do for you?
• Microsoft SharePoint Online helps you create sites to share documents
and information with colleagues and customers. It lets you do the
following:
• Work together effectively by sharing team documents.
• Keep your team’s important documents online.
• Provide all team members with online access to critical business
information whenever and wherever they need it.
• Easily protect critical business information by controlling who can
access, read, and share documents and information.
• Share information with people outside your organization, including
customers and business partners.
• Easily broadcast your company by using already website template to
design your company website.
• Work securely on a project by setting a workflow function in the team
sites.
• Use blog to provides a forum for people to write communications that
can be viewed across the entire organization.

11. What can Office Pro Plus do for you?
• Use the latest version of Microsoft office to work both online and
offline in your company.
• Install full package of Office 2013 to 5 system per a user.
• Use Microsoft Office Word for word processing, such as creating and
editing documents, Microsoft Excel application for data analysis and
numeric manipulation , PowerPoint to create and deliver
presentations and OneNote for capturing and organizing notes.,
• Use Outlook for e-mail, contacts, and calendaring including
scheduling meetings, meeting rooms, and other resources.
• Simultaneously edit word, PowerPoint, Excel spreadsheets and
OneNote, with others in real time, and see exactly who is editing and
viewing your documents.
• Access and view files from your mobile device.
• View documents in high fidelity.
• Ensure that viewers see files with consistent formatting when moving
between Office Web Apps and desktop Office applications

12. • Pay-as-you-go, per-user licensing
• Complete Office experience with services
integration
• Always the latest version of Office and Office
Web Apps
• Familiar Office user experience
• My Sites to manage and share documents
• Access documents offline
• Document-level permissions
• Share documents securely with Extranet Sites
• Broadcast your site with public site
• 25Gb mailbox with voicemail & unified
messaging
• Integrated personal archiving
• Retention policies and legal hold
• Free/busy coexistence
• IM & Presence across firewalls
• GAL/Skill search in SharePoint
• High quality Voice/Video calls
• Online meeting with desktop sharing
• Windows Live federation

13. Components of Office 365
• The Office 365 product is actually an umbrella term that encompasses four different
technologies that have been woven together to provide a seamless solution in the cloud.
Use this reference to quickly get a handle on Office 365 and its components as well as
their purpose and problems they are designed to solve.
• SharePoint Online: SharePoint is Microsoft’s web platform and is designed to provide
communication, consolidation, collaboration, and content management.
• Exchange Online: Exchange is Microsoft’s email server designed to handle the heavy
lifting of managing and routing emails. In addition Exchange handles functionality such
as contacts, calendars, and tasks. Users generally use an email client such as Outlook to
connect to Exchange.
• Lync Online: Lync is a communications system designed to provide instant
communication and ad-hoc meetings. Lync lets you conduct online meetings by sharing
your screen or presentations online with multiple users simultaneously while
communicating via voice, chat, and surveys. Lync is integrated with the other products in
Office 365 in order to provide instant ability to communicate regardless of what software
you are using.
• Office Professional Plus: Office Professional Plus is the nearly ubiquitous productivity
suite used by information workers around the world.

14. Key component of SharePoint Online
• Site Collection: A SharePoint Site Collection is a top level site that contains other sub-sites.
The difference between a Site Collection and a Site is that a Site Collection contains separate
security and is isolated from other Site Collections. A Site on the other hand is contained by a
top level Site Collection and shares security and other aspects with other Sites within the same
Site Collection.
• Sites: A SharePoint Site is nothing more than a website. At its root SharePoint is a website
management system that provides a rich assortment of functionality that can be easily
integrated into the SharePoint websites.
• Document Libraries: A Document Library is a mechanism to store content within SharePoint.
A Document Library provides functionality for content management such as check-in and
check-out, versioning, security, and workflow.
• Lists: A SharePoint List is simply a list of data. Much like you would have a grocery list a
SharePoint List stores data in columns and rows.
• Wikis: A Wiki is a specialized website that allows community members the ability to update
the content of the web site on the fly. A Wiki is not specific to SharePoint however SharePoint
provides Wiki functionality as a feature.
• Blogs: A Blog is a web log or online journal. A blog provides a forum for people to write
communications that can be viewed across the entire organization or Internet. Once a blog
entry is posted the content can be commented and discussed on the blog entry page. Blogs
are prevalent throughout modern society and SharePoint provides the ability to get a blog up
and running in a manner of minutes.
• Discussion Board: A Discussion Board allows for online discussion throughout the
organization. A discussion board provides a forum for people to post questions and replies
that can be viewed throughout the organization.

15. Key Components of Exchange Online
• Mail: E-mail is probably the most used for of communication in the modern age.
Exchange excels at handling e-mail. You connect to Exchange using an e-mail client such
as Outlook.
• Calendar: If you use Outlook then you are familiar with booking your meetings and
appointments on the Calendar tab. Exchange is the actual product that handles these
events because Outlook is just the client.
• Contacts: Having a place to store all of your contacts is critical in today’s connected
world. With Exchange all of your contacts are stored on the server and can be accessed
to by any connected device. For example, you can use your mobile phone, laptop, home
computer, or work computer. You can even connect by using any computer that has a
web browser through Outlook Web Access (OWA).
• Task: Unless you have the memory of a savant then you probably work from a task list.
When you store your tasks in Outlook you are actually storing them out in the cloud in
Exchange. Just like the other aspects of Exchange, your tasks are available from any
connected device. Because your tasks are in Exchange, you can add a task on your
laptop and have it instantly available on your work computer when you login.

16. Key Components of Lync Online
• Meetings: Lync allows you to conduct instant and ad-hoc meetings. Using Lync you can
share your computer screen or applications so that everyone in the meeting is looking at
the same thing. You can use features, such as a virtual white board, shared chat rooms,
questions, and surveys.
Lync meeting functionality is integrated tightly with Outlook so that you can create
meetings and invite participants on the fly with only a few clicks of the mouse.
• Messaging: Lync allows you to send messages by using popular messaging platforms,
such as Yahoo, AOL, and Windows Live in addition to internal corporate users.
• Voice: Lync integrates with your corporate phone system to provide one-click calling as
well as other features, such as having voicemails sent to your e-mail and Outlook.
• Video: Using Lync you can integrate video into meetings and messaging for as close to
an in person experience as possible.

17. Key Office Pro Plus Components
• Word: Microsoft Office Word is used for word processing, such as creating and editing
documents.
• Excel: An application used for data analysis and numeric manipulation.
• PowerPoint: PowerPoint is used to create and deliver presentations.
• Outlook With Business Contact Manager: An application used for e-mail, contacts,
and calendaring including scheduling meetings, meeting rooms, and other resources.
• OneNote: An application used for capturing and organizing notes.
• Publisher: An application used to create and share publications and marketing
materials, such as brochures, newsletters, post cards, and greeting cards.
• Access: A database application used to collect, store, manipulate, and report on data.
• InfoPath: An application designed to create nifty and useful forms that are used to
collect data from people.
• SharePoint Workspace: SharePoint is great but what happens when you aren’t
connected to the Internet and need to access and work with your website? SharePoint
Workspace allows you to take SharePoint sites offline.
• Lync: When you need to connect with other people Lync is the tool for you. Lync allows
you to connect with others by using features, such as instant messaging and
conferencing including screen sharing, polling, and shared presentations.

18. No information will be loss if there is fire outbreak or theft.
Key Benefits of Office 365
Simple and easy to use
Be assured of 99.9% uptime services.
Get high accurate spam filtering and multiple virus scan engine.
Pay-as-you-go pricing options which provide predictability and flexibility for all or
part of an organization.
24/7 Self-help and community support

19. Hardware and Software Requirement
HARDWARE OPERATING SYSTEM CLIENT SOFTWARE
Desktop and laptop
computers
Windows 8
Windows 7
Windows Vista Service Pack 2
Windows XP Service Pack
3(Microsoft .NET Framework 3.0)
Macintosh OS X(Java client 1.4.2)
Office clients
Microsoft Office 2007, 2010 and 2013 Service
Pack 3
Office 2008 for Mac and Microsoft Entourage
2008 Web Services Edition
Office 2011 for Mac and Outlook 2011 for Mac
NET 2.0 or later.
Microsoft Lync 2010 and 2013
Communicator for Mac
Browsers
Internet Explorer 7 or later
Firefox 3 or higher
Safari 3 or higher on Macintosh OS X 10.5
Chrome 3 and later versions

20. 20
• Exchange Email, Calendar, Contacts &
Personal Archive
• 25 GB Mailbox
• ActiveSync Mobile Support
• SharePoint Team Sites 1
• Office Web Apps
• Simple Public Website 2
• Online Access databases
• Lync Rich Client
• Online meetings
• Desktop Sharing
• Multiparty IM & PC-to-PC Calling
• Self-Help and Community Support
• Spam and malware protection
• Office Mobile for iPhone and Android
phones
• Other mobile apps.
• Enterprise social network
• Advanced email
• eDiscovery center
• Advanced voice
• Business intelligence
• Enterprises voice
1 10,000 site collection, authenticated external user access enabled for unlimited unique users/month.
2 Includes ready-to-use templates, option to add custom domain.
3 Up to 100GB per site collection. (25 GB for trial)
•
•
•
•
•
•
•

21. 21
• Exchange Email, Calendar, Contacts &
Personal Archive
• 25 GB Mailbox
• ActiveSync Mobile Support
• SharePoint Team Sites 1
• Office Web Apps
• Simple Public Website 2
• Online Access databases
• Lync Rich Client
• Online meetings 3
• Desktop Sharing
• Multiparty IM & PC-to-PC Calling
• Self-Help and Community Support
• Spam and malware protection
• Office Mobile for iPhone and Android
phones
• Other mobile apps.1 One site collection, authenticated external user access enabled for up to 50 unique users/month.
2 Includes ready-to-use templates, option to add custom domain.
3 Online meetings limited to 50 participants.
•
•
•
•
•
•
•

22. 22
Site mailbox store
Active directory integration

23. 23

24. Management of Microsoft office 365
• Gbicts Limited is committed to the service of training organizations’
staff to be proficient in using Office 365 for effective management of
their information. Gbicts Limited’s customers care attend to her
esteemed customers 24/7 on every forms of technical, subscription
and other related issues.

25. Trainings
• Commercial trainings
• Classroom trainings
• Basic Knowledge training
• Intermediate Knowledge training
• Advanced Knowledge training
• Technical trainings
• Certification training
• Administering Office 365 for small business
• Administering Office 365
• Deploying Office 365 for small business
• Single Package training
• Microsoft Exchange Online: what & new features
• Microsoft Sharepoint Online ... what & new features
• Microsoft Lync Online: what & new features

26. Availability
• Account will be set up within 24 - 48 hours of successful subscription
(payment)

27. Closure
• With the help of this latest Microsoft cloud computing technology
(Microsoft Office 365) to collaborate, share, communicate and virtually
connect everywhere, with annual price predictability and perfect
information back up system, effectiveness and efficiency of work is
guaranteed.

28. © 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market
conditions, it should not be interpreted
to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation.
MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.