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Barboursville Rotary Student Mentoring Program

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An overview of the Rotary Student Mentoring Program being offered by the Rotary Club of Barboursville, West Virginia. The original program was created by the Rotary Club of St. Joseph-Benton-Harbour, MI, USA.

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Barboursville Rotary Student Mentoring Program

  1. 1. Rotary Student Mentoring Program Barboursville Rotary assists high school students to meet with a professional in the career field they are interested in pursuing so the students can have their questions answered and get a realistic perspective on the nature of the work and on the best choices they can make to realize their dreams Open to students interested in meeting one-on-one with a business professional living their dream career
  2. 2. Students today are being directed to make career choices at very early stages of education. Not all students have the family resources available to provide the guidance required to make better informed decisions as to what paths to take, or even to fully grasp the realities involved in any one career, or in related fields Barboursville Rotary realizes that we are well-suited to provide high school staff with exactly the assistance required to meet these needs of students to learn about the careers they dream about By utilizing our network of business professionals, we will arrange one-on-one mentoring sessions with the most suitable mentor available, tailored to a particular student’s individual aspirations Rotary Student Mentoring The Rotarian Mentoring Coach will also work with the student to prepare for the mentoring session, so that the student can take full advantage of this personal time with a professional who is eager to provide insights into both the career and the best way to prepare for it while still in school We also hope that the mentor will form a bond with the student that will allow for future guidance that the student may require
  3. 3. The Barboursville Rotary Club has been serving the interests of our community for almost 40 years, establishing a tradition of assistance where a need can be met through our hands-on involvement or of a donation of funds that we raise for just such purpose Rotary, organized in 1905, is the first and oldest service Club with over 1.2 million Members in over 36,000 Clubs located worldwide in 220 countries and territories. We are non-political and non-religious, made up by professionals in all the various vocations you can find in the business world today. Men and women of all ages are joined together in bonds of fellowship, networking and most importantly Service Above Self Rotary Student Mentoring New Generations is one of Rotary’s Five Avenues of Service, and is embraced by Barboursville Rotary through such longstanding programs like yearly scholarships for Midland seniors, yearly presentation of the Choices Program at Barboursville Middle, and the yearly distribution of dictionaries to area third graders We hope this new Student Mentoring Program will become another way we can aid the New Generations we all care for so much
  4. 4. There are 8 steps in this program: 1) Promotion of the program to the student body 2) Students complete the application including a 250 word essay 3) Applications are reviewed by the Barboursville Rotary Student Mentoring Committee and students are selected to participate 4) Contact is established between the student and the Barboursville Club’s Mentoring Coach 5) The Mentoring Coach locates a suitable mentor for the student 6) The Coach prepares the student for the session 7) On the date of the mentoring session, the student and Coach meet with the mentor, usually at the mentor’s business location for about one hour 8) The student attends a meeting of the Barboursville Rotary Club and describes the mentoring session and what was learned Rotary Student Mentoring
  5. 5. 1) Promotion of the program to the student body Barboursville Rotary will prepare all materials necessary to explain and promote the program to the students, including posters, application forms, and descriptions of the program for both parents and teachers A Rotarian contact will be available to answer any questions from students, teachers, or parents The program is available to all students with a reasonable understanding and commitment to a particular career There will be a deadline for the submission of applications, but depending on the students response, there may be two application periods per year The number of applicants accepted will depend on the volume of successful applications and the Club’s ability to locate and enlist suitable mentors Rotary Student Mentoring Barboursville Rotary intends to facilitate this program as long as there is a demand for it among local students
  6. 6. 2) Students complete the application including a 250 word essay Rotary Student Mentoring There is also the requirement for a separate essay to be written and attached to the application: In 250 words or less, please write an essay on the following: • Describe your dream career. • Why do you want to pursue that path? • Why do you want to be a part of this program? • What value will it give you? The application contains the student’s contact and school information, parental contact information and signature approval, and school teacher’s or counselor’s contact information and signature approval (Although writing skills will be noted, the real purpose here is to gain insight into the student’s career intentions, the seriousness of interest, and an understanding of the value of the program)
  7. 7. 3) Applications are reviewed by the Barboursville Rotary Student Mentoring Committee and students are selected to participate Rotary Student Mentoring The applications will be reviewed by a committee of dedicated Barboursville Rotarians who are interested in finding the students who appear to be best situated to benefit from the program These are students who have a reasonable grasp of both the career they desire and the benefit a mentoring session can bring to their pursuit It is the intention to assist as many qualified students as possible, but the applications will be ranked in priority. Among the considerations will be the degree of grasp mentioned above, the student’s educational stage, and the availability of a suitable mentor The application will be assigned to a Barboursville Rotarian who will act as the student’s Mentoring Coach
  8. 8. 4) Contact is established between the student and the Barboursville Club’s Mentoring Coach Rotary Student Mentoring The Mentoring Coach will use the application’s contact info to establish communications with the student via telephone and/or email and begin the process of establishing a rapport between the two The coach will describe the program’s intent and the benefits we hope the students will realize through their committed participation. The coach will also get a firm understanding of the student’s career interests in order to determine the best professional that can meet the students need The coach will outline the remaining steps in the process and give the student an estimated time it will take to arrange the mentoring session The coach will also advise the student on how best to begin preparations for the one-on-one session with the mentor, including devising a list of questions the student will ask the mentor in the reverse interview
  9. 9. 5) The Mentoring Coach locates a suitable mentor for the student Rotary Student Mentoring The Mentoring Coach will first use the resources of the Barboursville Rotary Club’s Membership to locate the best mentor to meet the student’s needs. While first priority will be given to a Member of the Club, if we don’t have a suitable Member, the coach will then use the networks of Club Members to suggest possible mentors If we are still unable to find a suitable mentor, the coach will review community resources and attempt to locate possible mentors. If our local professionals do not contain the career of the student’s aspirations, the coach will try to locate a mentor elsewhere that can provide the session via phone or video teleconferencing The benefit of participation to the mentor will also be explained. If the coach finds the professional to be well suited and willing, a tentative time for the session will be scheduled The coach will contact suitable candidates to become the mentor, describe the program and the expectations of the mentor in the process, and provide a basic description of the student’s level of interest in the profession and the sort of needs the student has from the session
  10. 10. 6) The Mentoring Coach prepares the student for the session Rotary Student Mentoring The coach and the student begin to focus on the upcoming one hour session, with the coach describing the mentor’s qualifications and background. The coach also assists in refining the questions the student has already prepared. This process is complete when both coach and student are confident that all the right questions will be asked at the interview to provide the student with the best possible learning experience It is the goal of the Mentoring Coach at this point to have the student well-prepared for the mentoring session, and confident in the expectation of furthering their dream career with the informed guidance of an interested professional The coach will also prepare the student for the mentoring session by asking the student’s interview experience and by reviewing such issues as dress, decorum, language, etc. The importance of creating the best impression will be stressed to the student
  11. 11. 7) On the date of the mentoring session, the student and Coach meet with the mentor, usually at the mentor’s business location for about one hour Rotary Student Mentoring The coach and the student meet at the designated site for the mentoring session, usually at the mentor’s place of business. (Please note that the Coaching Mentor does not provide the transportation for the student, which is the responsibility of the student.) They met sufficiently in advance to give the coach adequate time to review any questions or concerns the student may have, and to make sure the student is ready. (If the student was accompanied by a parent or other guardian, that person is not included in the interview) The Mentoring Coach attends the session with the student, but does not actively participate in the interview, except at the request or need of the student (At the conclusion of the session, if a transfer of contact information is offered by the mentor, the coach will make note of this and report such to the student’s parents
  12. 12. 8) The student attends a meeting of the Barboursville Rotary Club and describes the mentoring session and what was learned Rotary Student Mentoring The final step in this program is for the student to attend a meeting of the Barboursville Rotary Club in order to inform the Club’s Membership in a brief presentation about the experience and to convey the knowledge gained and the provide some insight into the value received. (Note: the Mentoring Coach will host the student at the meeting, but a parent is encouraged to accompany their student to our meeting) This is viewed as a necessary step so that all Members can learn from each student how they viewed the program and how we could make it more effective. We envision a large number of our Members participating as coaches over time, and hearing about the experience from the students’ view will better prepare our Members for that role
  13. 13. Rotary Student Mentoring Program QUESTIONS? COMMENTS? Open to students interested in meeting one-on-one with a business professional living their dream career
  14. 14. Rotary Student Mentoring Program Benefits to the Rotary Club: This program: • allows the Club to fill a real need of students and schools • is an inspired example of Vocational Service • expands the network of Rotarians across many professions in our extended community • provides Rotarians and non-Rotarians with a satisfying experience in assisting a motivated youth with useful guidance • creates new contacts for Membership and Sponsorship purposes • provides a high visibility project for public relations • does not require a burdensome time commitment from any one Rotarian • has a minimal cost

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