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Guidelines for the Safe Conduct of Sport
     and Physical Activity in Schools




       AWARENESS PRESENTATION


  GUIDELINES FOR THE SAFE CONDUCT OF
SPORT AND PHYSICAL ACTIVITY IN SCHOOLS
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




Why is this awareness presentation necessary?
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools



This awareness presentation will alert staff to the
Guidelines for the Safe Conduct of Sport and
Physical Activity in Schools manual and its
implications for excursion planning, particularly
where physical recreation is to occur.

The presentation will indicate how the Guidelines
manual can be an effective tool in decreasing the
frequency and severity of injury associated with
sport and recreational activities, while promoting
healthy participation
Guidelines for the Safe Conduct of Sport
          and Physical Activity in Schools




To refresh staff involved in the conduct of sport and
physical activity in its various forms and excursions
involving planned activity, in awareness of, and use
of, the Guidelines.

It is important that all staff involved in, or likely to be
involved in, the conduct of sport and physical activity
are familiar with the Guidelines
Guidelines for the Safe Conduct of Sport
        and Physical Activity in Schools




Why is this support document an important
reference for school staff?
Guidelines for the Safe Conduct of Sport
           and Physical Activity in Schools

The support document:
  Informs school communities in the planning and
  implementation of safe sport, physical activity and
  school excursions
  Draws together advice from Departmental
  memoranda which relate to the supervision and
  welfare of students engaged in sport and physical
  activity
  Strengthens existing safety guidelines and
  standards for over 60 specific sport and outdoor
  recreation activities
  Describes best practice in injury prevention
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




The safety conditions for specific activities apply
whether the activity is taken as part of school sport,
physical education, within school excursions, or any
other occasion where planned sport or physical
activity is to occur
Guidelines for the Safe Conduct of Sport
                 and Physical Activity in Schools

                     Four main sections
  Supervision and
 welfare of students                      Student protection
engaged in sport and
  physical activity  Target audience:
                     Target audience:
                     •SportsCoordinators
                      Sport coordinators
                      Principals
                     Principals
                     •Sport Coordinators
                     •Teachers
                      Teachers
                     •Coaches in charge / leaders
                      Teachers
                     Sport coordinators
                     •Students
                     •Parents in charge
                     Teachers
  Outdoor recreation
                                             Guidelines for
      guidelines
                                                 specific
                                                activities
Guidelines for the Safe Conduct of Sport
          and Physical Activity in Schools


Safety guidelines for 60 sports and outdoor
recreation activities are listed in the manual. Advice
is provided for each activity concerning:
    teacher/instructor qualifications and experience
  supervision
   equipment
   venue
   safety
As an example, safety guidelines for the sport of
hockey are included in your workshop booklet
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




How knowledgeable are you?

Please complete the quiz on page 2 of the Staff
Workshop booklet. Staff members may confer.
Guidelines for the Safe Conduct of Sport
                  and Physical Activity in Schools

1. Guidelines cover organised and structured sport as well as
   organised and structured recreational activities
                                                                       True

2. The target group or audience for the guidelines is sport
   coordinators (Ref: Guidelines page 7)
                                                                       False

3. The teacher to student ratio for outdoor recreation activities is
   1:30 (Many activities, particularly swimming and outdoor
                                                                       False
   adventure activities, have much lower ratios)

4. Where the wearing of protective gear is specified in the
   guidelines, it must be worn (eg. the wearing of helmets for
                                                                       True
   batters and base runners in baseball)

5. Tobogganing can be undertaken with appropriate risk
   management procedures in place (For reasons of safety and
                                                                       False
   the incidence of neck, head and spinal injury, tobogganing is
   not permitted. Ref: Guidelines page 206)
Guidelines for the Safe Conduct of Sport
                  and Physical Activity in Schools


6. Students with Down’s Syndrome should be medically screened
   prior to their participation in contact sport (Atlanto-axial
                                                                        True
   instability exists in a small number of people with Down’s
   Syndrome and is detected through an x-ray. Ref: Guidelines
   page 49)

7. Hydrated lime, creosote or kerosene can be used to mark
   playing fields (All present health and environmental risks. Ref:
                                                                        False
   Guidelines page 58)

8. A risk management process should be undertaken before any
   outdoor adventure activity is conducted (Outdoor adventure
                                                                        True
   activities are those that potentially place students at a higher
   risk than is usual at school because of the nature of the activity
   or the area in which the activity takes place. Ref: Guidelines
   page 71)
Guidelines for the Safe Conduct of Sport
                  and Physical Activity in Schools


9. When epileptic students participate in a swimming activity there
   must be one supervisor for each student (If an epileptic attack
                                                                      True
   occurs while the student is in the water, immediate assistance
   is required. Ref Guidelines page 232)

10.Swimming in an inland waterway requires the same level of
  supervision as swimming at patrolled beaches (Refer to
                                                                      True
  Swimming and Water Safety guidelines in the manual page
  238)

11.Students assisting teachers appointed as carnival starters
  must be trained in the use and storage of starting pistols and
                                                                      False
  caps (students are not to be appointed in this capacity because
  of the risks associated with use of starting caps. Ref: Student
  Protection section in the Guidelines page 56)
Guidelines for the Safe Conduct of Sport
                 and Physical Activity in Schools


12.Portable soccer goals must be anchored (unanchored goals
  may tip forwards if sufficient weight is applied to the crossbar.
                                                                      True
  Where these goals are of sufficient size and weight they are a
  potential hazard and should be suitably anchored. Ref: Student
  Protection section in the Guidelines page 59)


13.Cardio-vascular resuscitation qualifications need to be
  updated every two years (Required each year because of the
                                                                      False
  need to include new requirements and procedures. Ref:
  Guidelines- Swimming and Water Safety, page 232)

14.For swimming at a patrolled beach, the supervisor:student
  ratio is 1:18 (1.10 applies as a minimum. Supervision may
                                                                      False
  need to be increased in many circumstances Ref: Guidelines-
  Swimming and Water Safety, page 238)
Guidelines for the Safe Conduct of Sport
          and Physical Activity in Schools




In organising and implementing all manner of
school activities, members of staff will either
formally or informally, plan for the supervision and
welfare of students

Staff, in fact, are engaging in a risk management
process
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




What does risk management mean?
Guidelines for the Safe Conduct of Sport
          and Physical Activity in Schools


RISK MANAGEMENT MEANS :

 identifying foreseeable hazards, risks and safety
 issues

 assessing the risks these hazards may cause

 eliminating or controlling the risks

 monitoring and reviewing the effectiveness of the
 control measures for the identified risks.
Guidelines for the Safe Conduct of Sport
           and Physical Activity in Schools



A simple scenario:

 The planning of a school walk-a-thon or fun run
 has identified risks such as street crossings,
 poorly maintained parts of the paths that
 comprise the route and terrain that is too
 onerous for the participants to use. These risks
 have been minimised or avoided
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




However, on the day of the activity, the
temperature climbs to 38°C with very high humidity

Can the safety issues for the participants be
managed?

What is your decision?
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




Postpone!


The risk of dehydration (despite water stations),
over exertion by some competitive students and
exposure to the intense sun cannot be avoided
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




What are the critical elements of a risk management
plan?

To start, refer to the excursion scenario on page 3
of the workshop booklet.
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




Key questions to be addressed in the scenario
appear in your workshop booklet and are
displayed on the following slide

For responses to questions one and two, use the
sample risk management proforma on page 4 of
your booklet
Guidelines for the Safe Conduct of Sport
          and Physical Activity in Schools


List some of the major risks or hazards relating to the bushwalking and
swimming activities in the section headed Hazard/Risk Identification
on page 3 of your workshop booklet

On the same page, list some of the measures that can control the
identified risks in the section headed Elimination or Control
Measures

In noting the nature of the excursion activities, what specific areas of
expertise are required of staff appointed to conduct the bushwalking
and swimming activities?

List any special equipment or protective gear that may be required for
the bushwalk?

List current Departmental memoranda that relate to the organisation of
the activity?
SPORT & PHYSICAL ACTIVITY RISK MANAGEMENT FORM
Activity : Science Excursion                    Location: National Park
                   Hazard/Risk Identification                   Risk Management Plan
                                                            Elimination or Control Measures

  Bushwalking
  Risk of:
     being separated from group                   Consult with National Parks personnel
                                                  Students briefed on bush safety
                                                  Appropriate clothing/footwear worn
                                                  Supervision ratio not to exceed 1:15

     diabetic reaction                            Teacher carries insulin as per health plan

     exhaustion or dehydration                    Regular rest periods taken
                                                  Water bottle carried by all participants


     sprains, broken limbs                        First aid kit available

     sunburn                                       SPF30+ sun protection and wear hat
                                                   and long sleeve top
SPORT & PHYSICAL ACTIVITY RISK MANAGEMENT FORM
Activity : Year 9 Science Excursion                  Location: National Park
                   Hazard/Risk Identification               Risk Management Plan
                                                        Elimination or Control Measures


   Recreational
   Swimming
   Risk of:
     drowning                                   Students briefed in water safety

                                                Supervision ratio 1:10

                                                One teacher with current CPR cert


      sunburn                                   SPF30+ sun protection
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools


What specific areas of expertise are required of
staff appointed to conduct, the bushwalking and
swimming activity?
Leaders of the bushwalk must be experienced
bushwalker (s) with current knowledge of the
proposed route and knowledge of search, rescue
and emergency procedures
For the swimming activity, a minimum of two adult
supervisors with current qualifications in rescue,
resuscitation and first aid must be present. For any
aquatic activity, a teacher must be present who has
current CPR and Emergency Care.
Guidelines for the Safe Conduct of Sport
            and Physical Activity in Schools



List any special equipment or protective gear required
for the bushwalk:

        appropriate walking shoes
        clothing for anticipated weather conditions
        waterproof rain jacket with a hood
        sunscreen
        communication devices
        medical kit
Guidelines for the Safe Conduct of Sport
           and Physical Activity in Schools


List current Departmental memoranda and other
documents that relate to the organisation of the activity
   Excursions and Other Visits (97/137)
   Revision of guidelines for Bushwalking (99/205)
Guidelines for the Safe Conduct of Sport and Physical Activity in Schools
99/490)



Additional documents are listed in your workshop booklet
on page 9. DET memorandums and policies may be
accessed at:
www.intranet.schools.nsw.edu.au/dse/D1.0/policies/index.html
Guidelines for the Safe Conduct of Sport
         and Physical Activity in Schools




The partially completed Risk Management
Form on page 4 of your workshop booklet and
the Risk Management Planning Form on page
5, provide examples of the type of information
that is sought to inform the activity approval
process.
Guidelines for the Safe Conduct of Sport
            and Physical Activity in Schools


For your information and future reference, examples
of risk management support materials are provided
in the workshop booklet:

   a list of key questions for planning excursion
   activities
   departmental MEMORANDA AND DOCUMENTS
   associated with excursion planning
   safety guidelines for the sport of hockey
   where to seek further advice

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Guidelines for the Safe Conduct of Sport

  • 1. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools AWARENESS PRESENTATION GUIDELINES FOR THE SAFE CONDUCT OF SPORT AND PHYSICAL ACTIVITY IN SCHOOLS
  • 2. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools Why is this awareness presentation necessary?
  • 3. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools This awareness presentation will alert staff to the Guidelines for the Safe Conduct of Sport and Physical Activity in Schools manual and its implications for excursion planning, particularly where physical recreation is to occur. The presentation will indicate how the Guidelines manual can be an effective tool in decreasing the frequency and severity of injury associated with sport and recreational activities, while promoting healthy participation
  • 4. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools To refresh staff involved in the conduct of sport and physical activity in its various forms and excursions involving planned activity, in awareness of, and use of, the Guidelines. It is important that all staff involved in, or likely to be involved in, the conduct of sport and physical activity are familiar with the Guidelines
  • 5. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools Why is this support document an important reference for school staff?
  • 6. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools The support document: Informs school communities in the planning and implementation of safe sport, physical activity and school excursions Draws together advice from Departmental memoranda which relate to the supervision and welfare of students engaged in sport and physical activity Strengthens existing safety guidelines and standards for over 60 specific sport and outdoor recreation activities Describes best practice in injury prevention
  • 7. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools The safety conditions for specific activities apply whether the activity is taken as part of school sport, physical education, within school excursions, or any other occasion where planned sport or physical activity is to occur
  • 8. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools Four main sections Supervision and welfare of students Student protection engaged in sport and physical activity Target audience: Target audience: •SportsCoordinators Sport coordinators Principals Principals •Sport Coordinators •Teachers Teachers •Coaches in charge / leaders Teachers Sport coordinators •Students •Parents in charge Teachers Outdoor recreation Guidelines for guidelines specific activities
  • 9. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools Safety guidelines for 60 sports and outdoor recreation activities are listed in the manual. Advice is provided for each activity concerning: teacher/instructor qualifications and experience supervision equipment venue safety As an example, safety guidelines for the sport of hockey are included in your workshop booklet
  • 10. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools How knowledgeable are you? Please complete the quiz on page 2 of the Staff Workshop booklet. Staff members may confer.
  • 11. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools 1. Guidelines cover organised and structured sport as well as organised and structured recreational activities True 2. The target group or audience for the guidelines is sport coordinators (Ref: Guidelines page 7) False 3. The teacher to student ratio for outdoor recreation activities is 1:30 (Many activities, particularly swimming and outdoor False adventure activities, have much lower ratios) 4. Where the wearing of protective gear is specified in the guidelines, it must be worn (eg. the wearing of helmets for True batters and base runners in baseball) 5. Tobogganing can be undertaken with appropriate risk management procedures in place (For reasons of safety and False the incidence of neck, head and spinal injury, tobogganing is not permitted. Ref: Guidelines page 206)
  • 12. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools 6. Students with Down’s Syndrome should be medically screened prior to their participation in contact sport (Atlanto-axial True instability exists in a small number of people with Down’s Syndrome and is detected through an x-ray. Ref: Guidelines page 49) 7. Hydrated lime, creosote or kerosene can be used to mark playing fields (All present health and environmental risks. Ref: False Guidelines page 58) 8. A risk management process should be undertaken before any outdoor adventure activity is conducted (Outdoor adventure True activities are those that potentially place students at a higher risk than is usual at school because of the nature of the activity or the area in which the activity takes place. Ref: Guidelines page 71)
  • 13. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools 9. When epileptic students participate in a swimming activity there must be one supervisor for each student (If an epileptic attack True occurs while the student is in the water, immediate assistance is required. Ref Guidelines page 232) 10.Swimming in an inland waterway requires the same level of supervision as swimming at patrolled beaches (Refer to True Swimming and Water Safety guidelines in the manual page 238) 11.Students assisting teachers appointed as carnival starters must be trained in the use and storage of starting pistols and False caps (students are not to be appointed in this capacity because of the risks associated with use of starting caps. Ref: Student Protection section in the Guidelines page 56)
  • 14. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools 12.Portable soccer goals must be anchored (unanchored goals may tip forwards if sufficient weight is applied to the crossbar. True Where these goals are of sufficient size and weight they are a potential hazard and should be suitably anchored. Ref: Student Protection section in the Guidelines page 59) 13.Cardio-vascular resuscitation qualifications need to be updated every two years (Required each year because of the False need to include new requirements and procedures. Ref: Guidelines- Swimming and Water Safety, page 232) 14.For swimming at a patrolled beach, the supervisor:student ratio is 1:18 (1.10 applies as a minimum. Supervision may False need to be increased in many circumstances Ref: Guidelines- Swimming and Water Safety, page 238)
  • 15. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools In organising and implementing all manner of school activities, members of staff will either formally or informally, plan for the supervision and welfare of students Staff, in fact, are engaging in a risk management process
  • 16. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools What does risk management mean?
  • 17. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools RISK MANAGEMENT MEANS : identifying foreseeable hazards, risks and safety issues assessing the risks these hazards may cause eliminating or controlling the risks monitoring and reviewing the effectiveness of the control measures for the identified risks.
  • 18. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools A simple scenario: The planning of a school walk-a-thon or fun run has identified risks such as street crossings, poorly maintained parts of the paths that comprise the route and terrain that is too onerous for the participants to use. These risks have been minimised or avoided
  • 19. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools However, on the day of the activity, the temperature climbs to 38°C with very high humidity Can the safety issues for the participants be managed? What is your decision?
  • 20. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools Postpone! The risk of dehydration (despite water stations), over exertion by some competitive students and exposure to the intense sun cannot be avoided
  • 21. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools What are the critical elements of a risk management plan? To start, refer to the excursion scenario on page 3 of the workshop booklet.
  • 22. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools Key questions to be addressed in the scenario appear in your workshop booklet and are displayed on the following slide For responses to questions one and two, use the sample risk management proforma on page 4 of your booklet
  • 23. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools List some of the major risks or hazards relating to the bushwalking and swimming activities in the section headed Hazard/Risk Identification on page 3 of your workshop booklet On the same page, list some of the measures that can control the identified risks in the section headed Elimination or Control Measures In noting the nature of the excursion activities, what specific areas of expertise are required of staff appointed to conduct the bushwalking and swimming activities? List any special equipment or protective gear that may be required for the bushwalk? List current Departmental memoranda that relate to the organisation of the activity?
  • 24. SPORT & PHYSICAL ACTIVITY RISK MANAGEMENT FORM Activity : Science Excursion Location: National Park Hazard/Risk Identification Risk Management Plan Elimination or Control Measures Bushwalking Risk of: being separated from group Consult with National Parks personnel Students briefed on bush safety Appropriate clothing/footwear worn Supervision ratio not to exceed 1:15 diabetic reaction Teacher carries insulin as per health plan exhaustion or dehydration Regular rest periods taken Water bottle carried by all participants sprains, broken limbs First aid kit available sunburn SPF30+ sun protection and wear hat and long sleeve top
  • 25. SPORT & PHYSICAL ACTIVITY RISK MANAGEMENT FORM Activity : Year 9 Science Excursion Location: National Park Hazard/Risk Identification Risk Management Plan Elimination or Control Measures Recreational Swimming Risk of: drowning Students briefed in water safety Supervision ratio 1:10 One teacher with current CPR cert sunburn SPF30+ sun protection
  • 26. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools What specific areas of expertise are required of staff appointed to conduct, the bushwalking and swimming activity? Leaders of the bushwalk must be experienced bushwalker (s) with current knowledge of the proposed route and knowledge of search, rescue and emergency procedures For the swimming activity, a minimum of two adult supervisors with current qualifications in rescue, resuscitation and first aid must be present. For any aquatic activity, a teacher must be present who has current CPR and Emergency Care.
  • 27. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools List any special equipment or protective gear required for the bushwalk: appropriate walking shoes clothing for anticipated weather conditions waterproof rain jacket with a hood sunscreen communication devices medical kit
  • 28. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools List current Departmental memoranda and other documents that relate to the organisation of the activity Excursions and Other Visits (97/137) Revision of guidelines for Bushwalking (99/205) Guidelines for the Safe Conduct of Sport and Physical Activity in Schools 99/490) Additional documents are listed in your workshop booklet on page 9. DET memorandums and policies may be accessed at: www.intranet.schools.nsw.edu.au/dse/D1.0/policies/index.html
  • 29. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools The partially completed Risk Management Form on page 4 of your workshop booklet and the Risk Management Planning Form on page 5, provide examples of the type of information that is sought to inform the activity approval process.
  • 30. Guidelines for the Safe Conduct of Sport and Physical Activity in Schools For your information and future reference, examples of risk management support materials are provided in the workshop booklet: a list of key questions for planning excursion activities departmental MEMORANDA AND DOCUMENTS associated with excursion planning safety guidelines for the sport of hockey where to seek further advice

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