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Step Into Security Webinar - Surveillance Solutions in Special Education Classrooms

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In our Step Into Security webinar, we are discussing the recent requirement for some schools to add cameras & microphones to their special education classrooms.

In Texas and other states, there is a developing trend for lawmakers to require schools to add video and audio recording equipment to classrooms. This requirement is a result of alleged mistreatment of special education students. The requirement can include adding cameras and microphones to the special needs classrooms under certain circumstances.

LENSEC physical security expert Keith Harris will be discussing this topic and presenting solutions for meeting the requirements.
Keith is a veteran expert with extensive knowledge of security equipment. Keith has experience working with educators, law enforcement, and others developing security solutions to meet their needs.

Please feel free to share this link with your colleagues and join us for future events.

WEBINAR AGENDA:
•The Case for Video Evidence
•Requirements
•Solutions for Video/Audio
•Planning for Implementation
•FERPA & Protecting Privacy

Webinar Archive: http://www.lensec.com/webinar/webinar_videoarchive.html

Published in: Education
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Step Into Security Webinar - Surveillance Solutions in Special Education Classrooms

  1. 1. Surveillance Solutions in Special Education Classrooms
  2. 2. Today’s Moderator David Martin Physical Security Technical Specialist LENSEC
  3. 3. Webinar Sponsor Based in Houston, TX Since 1998 IP Video Management System Design Installation Project Management LENSEC is committed to empowering our clients and partners to prevent or mitigate physical security risks. We want to help protect people and assets as well as improve operations through our evolutionary and intuitive technology. We can do this by providing expertise in security and software development. Our Mission
  4. 4. Webinar Logistics Q&A at the end Questions for the panelist Audio from attendees muted Poll questions Survey
  5. 5. Keith Harris Marketing Manager LENSEC Today’s Panelist Degree in Broadcasting & Photojournalism 27 Years Working in Photography & Video Production 6 Years in Physical Security Market Expertise in Training Techniques for Video Surveillance
  6. 6. Training Goal Surveillance Solutions in Special Education Classrooms Topics for Webinar: Case For Video Evidence Requirements Solutions for Video/Audio Planning for Implementation Federal & State Laws on Privacy
  7. 7. Poll Question Poll Question #1 Is your state considering cameras in special education classrooms?
  8. 8. The Case for Video Evidence Surveillance Solutions in Special Education Classrooms Children At Risk 12% of students have disabilities 75% of students with disabilities are restrained 58% of students with disabilities are secluded Most punishment occurs in special education classrooms or seclusion rooms
  9. 9. The Case for Video Evidence Disability Categories Autism 68% ADD/ADHD 75% Emotional Disturbance 19% Intellectual Disability 19% Most likely to be related to incidents of abuse using methods such as restraint or seclusion No reliable ability to report abuse Lack of credible evidence or testimony Surveillance Solutions in Special Education Classrooms
  10. 10. The Case for Video Evidence Political Landscape Parents & advocates lobbying state legislatures Introducing bills mandating surveillance Monitoring self contained settings Texas law passed & effective Other states contemplating legislation Surveillance Solutions in Special Education Classrooms
  11. 11. The Case for Video Evidence Political Landscape “We heard testimony from students with special needs and parents whose lives have been forever changed by mistreatment in the classroom, it is my intention that the presence of cameras in these students’ classrooms will provide evidence in cases of abuse, and will also protect teachers who face wrongful accusations.” Texas State Senator, Eddie Lucio, Jr. (D) Author of Texas SB 507 https://www.disabilityscoop.com/2015/06/29/state-require-cameras-special/20420/ Surveillance Solutions in Special Education Classrooms
  12. 12. Requirements Texas Law – SB 507 Effective September 1st, 2015 Compliance beginning in 2016-2017 Unfunded mandate Applies to all school districts & open enrollment charter schools Texas Education Agency will adopt rules & administer the law http://www.legis.state.tx.us/tlodocs/84R/billtext/pdf/SB00507I.pdf Surveillance Solutions in Special Education Classrooms Texas SB 507 Legislation
  13. 13. Requirements Texas Law – Bill SB 507: Classrooms affected Compliance Triggers Upon request from parent, trustee or staff member Classrooms Affected Applies to students in regular attendance receiving special education & related services -AND- Applies to students assigned to a self-contained classroom or other special education setting at least 50% of the instructional day Surveillance Solutions in Special Education Classrooms
  14. 14. Requirements TexasLaw – Bill SB 507: Classroomsaffected Self contained, special education classrooms Other special education settings Resource rooms ADA compliant rooms Life Skills rooms Seclusion rooms Aslongastheareaservesspecialeducationuse Surveillance Solutions in Special Education Classrooms
  15. 15. Requirements Texas Law – SB 507: Notification Notification in writing prior to installation School Faculty & Staff Parents of students with disabilities Users of services & classroom/setting No consent from parents or staff required Surveillance Solutions in Special Education Classrooms
  16. 16. Requirements TexasLaw – SB 507: EquipmentGuidelines Audio from all areas of the classroom or setting Video from all areas of the classroom or setting Excluding: The inside of a bathroom Excluding: Areas in which students’ clothes are changed Surveillance Solutions in Special Education Classrooms
  17. 17. Requirements Texas Law – SB507: Equipment Guidelines Legislative fiscal note Inexpensive camera Limited quality Video masking software Video editing software Surveillance Solutions in Special Education Classrooms
  18. 18. Requirements Texas Law – SB507: Video/Audio Retention Keep video for 6 months from the record date. Retrieval process Identify by camera/classroom Search by date, time, etc. Video tagging makes sharing easier Download video in a shareable format Surveillance Solutions in Special Education Classrooms
  19. 19. Requirements Texas Law – SB507: Access or Use of Recording Recording is confidential by law May not allow regular or continual monitoring May not use recording for teacher evaluation May not use video for any purpose other than promotion of student safety May not be released or viewed, except under very specific conditions Surveillance Solutions in Special Education Classrooms
  20. 20. Requirements Texas Law – SB507: Access or Use of Recording School district must release video under certain conditions Complaint has been reported to the district School employee or parent/guardian makes a formal request Others included in response to complaint/investigation DFPS personnel Peace officer School nurse District administrator trained in de-escalation and restraint techniques HR staff member designated by the school board SBEC personnel Surveillance Solutions in Special Education Classrooms
  21. 21. Requirements Texas Law – SB507: Access or Use of Recording Violations of the Texas Family Code Required to notify DFPS for investigation Violations of district or school policy Access allowed to appropriate legal & HR staff Recordings are allowed for use in disciplinary action or legal proceedings Statute does not limit access to an education record Surveillance Solutions in Special Education Classrooms
  22. 22. Requirements Texas Law – SB507: Access or Use of Recording Open Records Request Texas Public Information Act Confidential by law https://www.texasattorneygeneral.gov/files/og/publicinfo_hb.pdf Surveillance Solutions in Special Education Classrooms TX Attorney General’s Public Information Handbook
  23. 23. Requirements Texas Law – SB507: Noncompliance Does not waive immunity from liability Does not create any liability for a cause of action Noncompliance may be considered in litigation Commissioner will likely create a penalty for noncompliance Surveillance Solutions in Special Education Classrooms
  24. 24. Poll Question Poll Question #2 If you are planning a camera project for special education classrooms, what stage are you in?
  25. 25. Planning for Implementation Classroom cameras 1 or 2 per classroom is usually adequate Additional as needed NVR 1 per school is usually adequate Ample storage Stand-alone solution Separate from general security solution Avoid inexpensive equipment with limited video or audio quality Surveillance Solutions in Special Education Classrooms
  26. 26. Planning for Implementation Network equipment Network cable PoE switches Installation Use a qualified CCTV technician Network Infrastructure Bandwidth Network IDF/MDF Network Security No Default Passwords Surveillance Solutions in Special Education Classrooms
  27. 27. Planning for Implementation Funding Gift solicitation/acceptance Grants Donations Procurement Existing district contracts Purchasing co-op Commissioner’s grant program Excess Foundation School Program funds Texas Education Agency developing guidelines Surveillance Solutions in Special Education Classrooms
  28. 28. Installation Guidelines The practical reality Cameras with adequate resolution and clarity Network drops/cabling Switches Storage Hosted – bandwidth concerns Solutions for Video/Audio Surveillance Solutions in Special Education Classrooms
  29. 29. Solutions for Video/Audio Camera: Axis M5013 Discreet footprint Pan/Tilt/Zoom PoE powered Built-in microphone Built-in microSD/SDHC card slot Surveillance Solutions in Special Education Classrooms
  30. 30. Solutions for Video/Audio Camera: Privacy Mask This feature gives you an ability to digitally block certain zones of the camera image Good to hide changing areas or restrooms Surveillance Solutions in Special Education Classrooms
  31. 31. Solutions for Video/Audio Camera: Privacy Mask This feature gives you an ability to digitally block certain zones of the camera image Good to hide changing areas or restrooms Surveillance Solutions in Special Education Classrooms
  32. 32. Solutions for Video/Audio Camera: Placement Placement ensures 100% coverage Opposite corners achieve complete coverage Surveillance Solutions in Special Education Classrooms
  33. 33. Solutions for Video/Audio Camera: Blind Spots Odd shaped rooms Surveillance Solutions in Special Education Classrooms
  34. 34. Poll Question Poll Question #3 What is your state’s law regarding capturing audio?
  35. 35. Solutions for Video/Audio Audio recording laws Electronic Communications Privacy Act Federal law vs. state law One party consent Surveillance Solutions in Special Education Classrooms Electronic Communications Privacy Act http://legal.web.aol.com/resources/legislation/ecpa.html
  36. 36. Solutions for Video/Audio Audio recording laws – “One party consent” states Surveillance Solutions in Special Education Classrooms Alaska Arkansas Colorado Georgia Hawaii Idaho Indiana Iowa Kansas Kentucky Louisiana Maine Minnesota Mississippi Missouri Nebraska Nevada New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Rhode Island South Carolina Tennessee Texas Utah Vermont Virginia West Virginia Wisconsin Wyoming District of Columbia
  37. 37. Solutions for Video/Audio Audio recording laws – “All party consent” states Surveillance Solutions in Special Education Classrooms California Connecticut Delaware Florida Illinois Maryland Massachusetts Michigan Montana New Hampshire Pennsylvania Washington
  38. 38. Solutions for Video/Audio Audio recording laws Title 18, Part 1, Chapter 119 of the US Code Section 2510 Paragraph 2 Surveillance Solutions in Special Education Classrooms oral communication means any oral communication uttered by a person exhibiting an expectation that such communication is not subject to interception under circumstances justifying such expectation, but such term does not include any electronic communication.
  39. 39. Solutions for Video/Audio Audio recording laws Interpretations of law Err on the side of caution Special laws for students in school Know your law in your state Get a legal opinion if needed Surveillance Solutions in Special Education Classrooms
  40. 40. Solutions for Video/Audio Surveillance Solutions in Special Education Classrooms Audio: Clarity Audio/Video sync Place centrally Avoid placement near vent Clarity is key
  41. 41. Solutions for Video/Audio NVR: Choosing the right one Video Management Software (VMS) Manage multiple rooms/locations Tag video events Shared video Easily customize systems for customer defined situations Surveillance Solutions in Special Education Classrooms
  42. 42. Solutions for Video/Audio NVR: Recording Capacity Western Digital Surveillance Hard Drive Capacity Selector: http://www.wdc.com/en/products/products.aspx?id=1210#Tab2&Tab9 Surveillance Solutions in Special Education Classrooms
  43. 43. Solutions for Video/Audio NVR: Recording Capacity Direct Attached Storage (DAS) Network-Attached Storage (NAS) Storage Area Network (SAN) RAID Configuration Edge Storage Cloud Storage Surveillance Solutions in Special Education Classrooms
  44. 44. Privacy laws FERPA: Family Educational Rights and Privacy Act Right to review education records within 45 days of request Right to request an amendment to education records Consent to disclosures of personally identifiable info in education records Right to file a complaint to the US DoE concerning alleged failures NOT included in the education record Private notes Law enforcement or campus security records Individual employment records Records related to medical treatment Records about individual obtained after the person is no longer a student Grades on peer-graded papers not collected and recorded Surveillance Solutions in Special Education Classrooms
  45. 45. Privacy laws FERPA: Video Images of student on security tapes Maintained by a school’s law enforcement unit NOT considered education records under FERPA Video may be shared with parents of student & with outside LE Surveillance Solutions in Special Education Classrooms
  46. 46. Privacy laws FERPA: Video Surveillance Solutions in Special Education Classrooms US DoE Brochure: https://www2.ed.gov/policy/gen/guid/fpco/brochures/elsec.pdf
  47. 47. Things to do: Identify which schools & which classrooms meet the requirement Evaluate camera & mic placement by performing a site survey Research equipment options – talk with a professional Identify number of cameras & storage capacity needed Research funding sources: solicitations, gifts, grants & donations Determine your processes to receive and respond to a request Determine a process to develop a form for notification Watch for further guidance from the education commissioner Watch for creation of a grant program and be prepared to apply Surveillance Solutions in Special Education Classrooms
  48. 48. Best Practices Anticipate Requests Evaluate procurement & funding options now Don’t rely on grant funding Identify responsible district personnel Expect changes Consider designating a ‘law enforcement unit’ to maintain recordings as recommended by the US DoE in regards to FERPA Surveillance Solutions in Special Education Classrooms
  49. 49. Questions Q&A
  50. 50. Contacts David Martin LENSEC (512) 318-3829 dmartin@lensec.com Keith Harris LENSEC (512) 913-3907 kharris@lensec.com
  51. 51. Thanks for Attending Today’s Webinar

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