Research data management issues encompassing all areas of the Research Lifecycle As well as the benefits of RDM planning with plenty of support, advice and guidance.
Helps researchers meet the requirements of the Australian Code for the Responsible Conduct of Research which was developed jointly by the National Health and Medical Research Council (NHMRC), theAustralian Research Council (ARC) and Universities Australia. Meets the requirements of UWA and national policies and guidelines. Prepares researchers for the expected future changes in Australian funding agency requirements in relation to research data management following overseas trends. Meets the requirements of publishers such as Nature Publishing Group and Science who have data sharing policies which require good data management strategies. More recently, A data Management Statement is now required in applications for ARC Discovery project funding. There is an outclause for sensitive data which cant be shared – but a brief explanation and justification for this is expected.
Efficiency: Improves management of data and the research process. Encourages systematic documentation and descriptions of the research data. Provides guidelines and procedures ensuring consistency. Security: Safeguards against data loss. Ensures confidentiality and ethical compliance. Guarantees legal compliance to intellectual property rights such as copyright. Access: Allows researchers to validate and verify published results. Enables collaborative research opportunities thereby increasing the potential scale and scope of research. Prevents duplication of research within a particular field. Allows data sharing and future use when the data is preserved in retrievable formats. Increases citations for the researcher. Quality: Allows for data replication or reproducibility. Increases the accuracy or reliability of the data. Ensures research data integrity.
The Toolkit has a UWA landing page and
This page links to a libguide
Going back to our RDM Services page – we can select the 2nd box – Storing
In WA there is now a legal instrument that determines the minimum retention period of all research records (including data). This instrument is called the Western Australian University Sector Disposal Authority (WAUSDA). WAUSDA overrides all other guidelines and recommendations, and in some cases exceeds those recommended times. This was our attempt to condense a long and complex document into an easy to understand flowchart.
In the future, we are looking at introducing Access via the Australian Access Federation (AAF) – or similar - to allow for national and international collaborations and access to files.
iVEC deals with BIG data - data of 30TB and above. The IRDS looks at the tail end of research data and there will be overlap. Please consider the benefits described in the previous slide with regards to using the IRDS.
So, to go back to our slide which show all of our DM Services
Planning – IS tools to help you write a plan, and support to help you write a DM paragraph for ARC grant applications. Storage – IRDS Now we will introduced you to the RDO Which is all about data sharing, publishing and discovery
One of the Biggest advantages of RDO is that it helps our researchers comply with publisher requirements.
There have been some recent changes publisher requirements which you may be aware of. The Open Source Plos journals also require a data availability statement when you submit your article. Nature also has similar requirements along with many other journals.
IRDS – storage only – with INTERNAL SHARING RDO – Discoverability – letting others know that your data exists; is publicly available for download; or is a means of contacting you to access your data.
Research Data Management Services at UWA
Management Services at
KATINA TOUFEXIS – RESEARCH DATA COORDINATOR
Research Data Management
• UWA Data
– Online Form:
– Download a copy
Research Data Management –
• ARC Discovery Projects Instructions to Applicants for funding
in 2015 requires a statement outlining:
MANAGEMENT OF DATA
Outline plans for the management of data produced as a result of the proposed
research, including but not limited to storage, access and re-use arrangements.
Are you planning to apply for funding under the ARC’s
As part of your Project Description, you will need to “outline plans for the
management of data produced as a result of the proposed research, including
but not limited to storage, access and re-use arrangements.”
The ARC emphasizes the following:
• They are only expecting a paragraph about data management (unless it is particularly important or critical to your project,
when you might need to go into more detail).
• They are not looking for boilerplate generic statements. You should provide information specific to your project, in the
context of services provided at UWA (or elsewhere) and in relation to the data management practices expected in your
research field or discipline.
• The assessors will be looking at this information as part of their overall assessment, but there is no specific weighting
attached to it.
• You should see it as an opportunity to show how effective data management will improve the outcomes of your project
and enhance its competitiveness.
• Data management is particularly relevant to the “Research Environment” section and to the “Feasibility and Benefits”
section of the Project Description.
• Data management costs can be included in the project’s budget, but would need to be well-justified – why are these costs
necessary for this specific project.
• The ARC’s strong preference is for research data to be disseminated and made available for reuse by other researchers.
They recognize that this may not be possible for some projects– but, if this is the case, you will need to provide a brief
explanation and justification (e.g., the data are confidential or are owned by someone else).
The Institutional Research
Data Store (IRDS)
• No cost to researcher
• Many file types supported
• Available 24/7 on-campus via wired computer
• Secure and backed up
• Automatic access to 25GB space
• Is scalable to accommodate future research
T: drive Email P: drive
2.5PB in 2
H: drive Calendaring
– not for
Student Sites Free
2014 - currently
Soft launch Complete –
researchers identified via Faculty
Secure uploading room in the Reid
2014 - future
Access for collaborators nationally
and internationally and wireless
access to store.
Permissions at file/folder level.
Research Data Management
Data Sharing –
• The new PLOS Data Sharing policy:
Authors are required to make all the data underlying the
findings described in their manuscript fully available
without restriction, with some limited exceptions.
From March 2014, you will need to include a “data
availability statement” when you submit your article,
explaining where and how your data can be accessed.
Institutional Research Data Store (IRDS)
Research Data Online (RDO)
Ethics and Data Sharing
If you have sensitive data
(de-identified or not)
You have NO OBLIGATION to share
But you must consider if…
1. You plan to submit to a publisher (such as PLOS) who
has new data sharing policies
2. If your research is part of ARC Discovery Projects, then
you will be able to state reasons why you can’t share
your data in the ARC application.
Degrees of De-identification of
Clinical Research Data
(Nov 2011,Jeanne M. Mattern)
Research Data Coordinator,
eResearch Support & Digital Developments Unit
Ph: 6488 5319