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Kathi's resume 12-9-2016 (1)


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Kathi's resume 12-9-2016 (1)

  1. 1. Kathi Louise Moore 2150 Mathias Road, Shakopee, MN 55379 (952) 923-7366 QUALIFICATION SUMMARY Administrative Support professional experienced with working in fast paced environments demanding strong organizational, technical, and interpersonal skills. Trustworthy, ethical, and discrete, committed to superior customer service. Confident and poised in interactions with individuals at all levels. Exceptional organization and prioritization skills with the ability to effectively manage multiple projects simultaneously to meet critical deadlines. WORK EXPERIENCE May 1998-August 2016 Life Time Fitness Chanhassen, MN  Office Coordinator/Receptionist – Corporate Offices – October 2012 to August 2016 - Greet visitors, including VIP’s, vendors and team members visiting from out of state - Maintain email distribution list - Served as primary point of contact to 80+ team members located in Corp #3 - Committee for Team Member events - Assisted with monthly mass mailings to club members - Kept front lobby neat and clean - Effectively handle large volumes of phones calls from customers and colleagues - Sorted incoming mail for distribution - Order meals for large meetings - Served on safety committee - Purchased and maintained office supplies while adhering to budget - Maintained office equipment: copy, fax and scanner machines  Administrative Assistant – CFO and Accounting Department June 2010 – October 2012 - Perform routine administrative tasks such as copying, faxing, filing, and scanning - Create and manage expense reports for 3 VIP’s - Coordinate yearly volunteer outing at Faith’s Lodge in Danbury, WI - Expense reporting support for entire Company - Maintained conference room reservations for weekly and monthly meeting - Gathered accounting information to successfully create the monthly financial reports for staff meeting  Administrative Assistant – FCA Construction for Life Time Fitness- Precast Division – June 2006 – January 2008 - Coordinate with outside vendors/contractors to bid on new projects - Maintain budget spreadsheet for new projects from start to finish - Create and reconfigure client data bases - Adhere to strict deadlines in the construction phase - Handle a variety of other projects for Production Managers - Assist Project Manager in writing proposals/contracts for projects - Prepare correspondences, document invoices, including materials for payment of materials used for the precast of new facilities - Ensure weekly/monthly invoices are paid in a timely manner for the precast division  Benefits Coordinator 2000- June 2006 - Interface with benefit vendors to set up enrollment schedules - Coordinate benefits for 2000+ employees in seven states - Conduct audits of benefit plans - Aid managers in educating and coordinating benefit changes and plans - Assist in ensuring company HIPAA compliance - Manage payroll deductions for monthly insurance premium - Address employees’ questions about corporate policies - Assist in the development of new hire paperwork and processes - Includes health, dental, 401(k), disability, COBRA and flexible spending accounts  Payroll Administrator 1998-2000 and January 2008- June 2010 - Part of a team that implemented the Companies new HR/Payroll system: Workday - Input payroll data from time sheets into Ceridian payroll system - Reconciled the payroll monthly bank statement - Ensure the timely and accurate submission of payroll data - Manage the retention of personnel and payroll files June 1995-May 1998 Cypress Semiconductor Inc. Bloomington, MN  Administrative Assistant/Receptionist - Conduct new employee orientations - Update company directory and employee handbook - Organize and file confidential employee documents - Maintain an inventory of office supplies - Manage vacation schedules - Assist the financial and purchasing groups in billing and filing - Answer employee benefit and corporate policy questions - Prepare accurate correspondence and presentations for the management team - Answer phones, greet and assist visitors, and handled general administrative duties, such as filing, faxing, copying and mailing PROFESSIONAL SKILLS - Typing skills 70- 75 wpm - 8+ years accumulated administrative experience - Able to get along with co-workers professionally and in casual situations - 6 years payroll experience - Excellent communication skills - 4 years benefit experience - Working knowledge of Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Windows and general computer support