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Top 5 Email Security Best Practices


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Discover 5 best practices to improve your organisation's email security

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Top 5 Email Security Best Practices

  1. 1. Top 5 email security best practices Educating your workforce
  2. 2. When it comes to email security, technological solutions aren’t enough. $12 billion In losses due to BEC scams in 2018 74.5% Of respondents say their organisation receive brand impersonation phishing emails WHY?
  3. 3. The most common email threats go directly to humans. Technological solutions can help, but there’s only so much they can do to protect your organisation. You need to educate your workforce on email security best practices to achieve full security
  4. 4. Top 5 email security best practices
  5. 5. Strong, unique passwords (stored in a password manager) 01 First and foremost, you need to secure your email accounts. Provide your employees with the tools they need to understand how to create a secure password. Recommendations vary, but a selection of four random yet common words can be difficult to guess but easy to remember. Introduce a couple of special characters and you’ll make your password even more secure.
  6. 6. Two-factor authentication 02 A strong password is the first line of defence for your inbox, but there’s more you can do to secure it. Two-factor authentication is a simple method that makes it harder to hack accounts. AuthenticationtoolslikeGoogleAuthenticatorgenerateasix-digitnumberthatrefreshes every few seconds. Users must enter this code to access the account. Other 2FA tools include sending a code to a mobile or email address.
  7. 7. Phishing Emails Educating Your Workforce 03 Once you’ve introduced more account security features, you need to educate your workforce.Phishingemailsarethemostcommonemailthreat,soeducateyouremployees on them. In particular, discuss how cyber-attackers might hijack a brand to legitimise their phishing email and trick people into clicking malicious links or attachments. Likewise, make sure staff report harmful-looking spam instead of clicking on the unsubscribe button.
  8. 8. Introduce Firm Email Policies 04 You don’t want to have any cracks in your email security armour, but the only way to guarantee that is to introduce firm email policies. Don’t allow your employees to use their work email address for personal use. Also, don’t allow employees to connect their personal mobile devices to the company Wi-Fi – it is a major security risk.
  9. 9. Make Email Security Everyone’s Responsibility 05 Ultimately, you need to promote a culture of email security within your company to fully combat fraud and cyber-crime. Makeemailsecurityanddataprotectioneveryone’sresponsibility.Educateyourworkforce and ensure they take a proactive approach to email security. If your workforce stays vigilant, your organisation can head off most email threats.
  10. 10. 87% Of respondents believe email security threats will increase over the next 12 months. Don’t let the human element in your organisation be your downfall. Co-opt them into your email security processes using our top five email security best practices to secure your inbox.
  11. 11. Find out more about email security at Intelligent Inbox Visit