When Disaster Strikes - Will You Be Prepared?


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When Disaster Strikes - Will You Be Prepared?

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When Disaster Strikes - Will You Be Prepared?

  1. 1. When Disaster Strikes - Will You Be Prepared? We will begin at 10am Mountain Standard Time
  2. 2. When Disaster Strikes - Will You Be Prepared? We will begin at 10am Mountain Standard Time
  3. 3. Kathryn Carlson Director HotlinkHR (AKA – HR Genius) 303-228-8765 kcarlson@kpaonline.com Peter Zaidel Product Manager EHS (AKA – EHS Superhero) 303-228-2397 pzaidel@kpaonline.com
  4. 4. Questions • If you have questions during the presentation, please submit them using the “Questions” feature • Questions will be answered at the end of the webinar
  5. 5. What is a workplace emergency? The OSHA definition is “ a workplace emergency is an unforeseen situation that threatens your employees, customers or the public. It may disrupt or shut down your operations. It may cause physical or environmental damage. Emergencies may be natural or manmade.”
  6. 6. Predict, Plan and Prepare 1. Fire & Explosion 2. Facility Evacuation 3. Spill Response 4. Chemical Overexposure 5. Natural Disasters 6. Workplace Injury 7. Workplace Violence
  7. 7. Predict • What types of natural disasters may occur in your area? • What types of emergencies are most likely in your facility? • How would you and your employee react?
  8. 8. Plan – OSHA Requirements • Develop a written emergency response plan (EAP) that is specific to your worksite or worksites • Include all potential sources of emergencies in the plan • Define policies and procedure for workplace closure • Evaluate your plan on an annual basis
  9. 9. Plan - EPA Requirements • Spill Prevention, Control and Countermeasure Plan – 1320 Gallons of Petroleum Products – General Spill Plan • Tier II Reporting – State Emergency Response Commissions – Local Fire Departments
  10. 10. Prepare • Train all employees on the plan • Test your plan using simulations and drills • Communicate your plan to first responders and governmental emergency coordinators
  11. 11. Planning for Emergency Closures • Mandatory Evacuations • National Emergencies • Local Emergencies • Weather Emergencies Tip: Make sure all employees understand notification procedures and alternative workplace policies
  12. 12. Essential Elements of an EAP* • A preferred method for reporting emergencies and notifying employees • An evacuation policy and procedure • Emergency escape procedures and route assignments • Names, titles and contact information for individuals both within and outside the company for additional information – EAP Coordinator, Wardens – Local Emergency Responders • Procedures for employee who remain to shut down or operate equipment to combat the emergency before evacuating • Rescue and medical duties for designated employees * US Department of Labor/OSHA
  13. 13. Evacuation Procedures Evacuation Assembly Point • Where? • Why? • What to do? • Check In Tip: Practice makes perfect, conduct an annual drill on your EAP
  14. 14. First Aid Procedures If you choose to provide First Aid to your employees onsite: • Designate a first aid coordinator (separate from your EAP coordinator) • Provide training on basic first aid to all managers and supervisors • Ensure all employees have received a written copy of your first aid procedure • Consulting with your Occupational Health provider or other physician on appropriate first aid supplies – Multiple Locations – Always keep stocked • Comply with Blood-borne Pathogen Regulations
  15. 15. Chemical Overexposure Loss of Consciousness Headaches Dizziness Nausea
  16. 16. Spill Response Safety First • Know the Chemical • MSDS • Use PPE Containment! • Spill Absorbent • Mats Cleanup • Notification • HazMat Team
  17. 17. The most important plan element = People • Involve employees in planning • Use multiple training methods and frequent communications to ensure employees are ready to act • Include preparedness training in new employee orientation • Provide checklists and escape plans to all employees Tip: Explain not just the how but also the why
  18. 18. Internal Crisis Communication • Keep a record of employee contact information in your emergency kit and in an offsite location • Designate an 800 or out of town phone number where employees can leave ―I’m okay‖ messages • Set up a password protected webpage, phone message system and/or email alerts • Establish policies for payment of wages in the event of an evacuation or closure
  19. 19. Training and Procedures • Individual roles and responsibilities • Threats, hazards and protective action • Notification, warning and communication • Locating family procedures • Emergency response and first aid • Evacuation, shelter and accountability • Location and use of equipment • Shut down procedures
  20. 20. Alerts and Reporting • Provide easily assessable communication devices to alert first responders (911) • Alerts and warnings – Visual and auditory – Consider an auxiliary power supply for warning systems • Key personal list to provide to first responders • EAP must describe to whom and how to report an emergency • Develop procedures for completion of OHSH 300 log
  21. 21. By the Rules Key emergency preparedness regulations: • Exit routes—29 CFR 1910.33-37 • Emergency action plan—29 CFR 1910.38 • Fire prevention plan—29 CFR 1910.39 • Medical services and first aid—29 CFR 1910.151 • Fire protection systems—29 CFR 157-163 • Fire detection systems—29 CFR 1910.164 • Employee alarm systems—29 CFR 1910.165 • Bloodborne pathogens—29 CFR 1910.1030 (supplements first- aid requirements) • Hazard communication—29 CFR 1910.1200 (emergencies with hazardous chemicals) • Personal protective equipment—29 CFR 1910.132-138
  22. 22. By the Rules Specific to workplace situation regulations: • Bloodborne pathogens—29 CFR 1910.1030 (supplements first-aid requirements) • Hazard communication—29 CFR 1910.1200 (emergencies with hazardous chemicals) • Personal protective equipment—29 CFR 1910.132- 138 • Hazardous Waste Operations and Emergency Response (HAZWOPER)—29 CFR 1910.120(q), which requires companies to include emergency procedures in the information and training they provide to employees about working with hazardous substances
  23. 23. Compliance Checklist  Do you have written plan that includes what, when, how and who for emergency response?  Are your employees trained and ready to respond?  Do all employees have assigned evacuation routes and designated gathering places?  Have you established and tested communication systems for use during an emergency?  Do all employees know how and to whom to report any workplace emergency?  Are you alarms in compliance with 29 CFR 1910.165?  Is all of your response equipment (fire extinguishers, sprinklers, medical equipment) functional?  Do you hold regular drills to test evaluate your plan and employees response?
  24. 24. Additional Resources • Fact Sheet: – http://www.osha.gov/SLTC/etools/evacuation/index.html • Program Builder: – http://www.osha.gov/SLTC/etools/evacuation/expertsystem/default.htm • Sample Program: – http://www2.illinoisbiz.biz/osha/PDF/Written_Programs/EmergActionPlan.P DF • Sample Program: – http://www.ehs.wustl.edu/emergency/dptemplate.doc • Program Template: – http://www.ehs.psu.edu/help/emergency_evac_plan.doc
  25. 25. Questions and Answers QUESTIONS?
  26. 26. Contact Information The recorded webinar and presentation slides will be emailed to you today including your local representative’s contact information. www.kpaonline.com pzaidel@kpaonline.com kcarlson@kpaonline.com 866-228-6587