Ask any gathering of PR & Comms folk if they'd like to go back to the simpler days of just the fax machine and you are sure to get a strong show of hands up. Social media puts them in a constant state of alert over corporate slip-ups spreading like wild-fire. Not only that but it is also a firehouse of incoming that has to be filtered triaged and workflowed - if they can keep track of it at all !!
Put it all into perspective with assurance mapping
Assurance mapping allows all stakeholders, but particularly executive management and the Board, to get an quick insight into risks and controls associated with a very specific scope of operational activities. It's quick because it's diagrammatic, and it provides insight because it facilitates constructive and detailed discussion.
Learning to Manage Brand Reputation Risk - Assurance Mapping
How To Control Reputation RiskHelping you gain assurance Contact: email@example.com m: +61 403 345 632 @adamson www.kinshipdigital.com
The fax machine has left the roomYou may yearn for the simpler days:• PR & Comms “controlled” the message• Brand & reputation risk manageableBut those days have gone 2
Assurance maps expose the risks• Precise nature of organisational social media risk rapidly changing• This creates confusion and obstaclesUNLESS a solid risk assessment process is deployed Assurance Maps provide an executive overview in a nutshell 3
Biggest risk brand reputation Brand risk and reputation damage were rated by Chief Audit Executives as the highest of those arising from social media. 4
Assurance MappingHow are we exposed?Assurance maps help the Chief Auditor and Audit Committee answer the question ‘have we missed anything important?’. In fact, it is difficult to answer that question without some kind of assurance mapping process. 5
What is an Assurance Map?• An assurance map involves mapping assurance coverage against one, or Compliance Assurance several, key risks in an organization• Its key focus is the clarification of where risk and assurance roles and accountabilities reside Internal Audit Assurance AM Quality Assurance• It helps to ensure there is a clear, comprehensive risk and assurance picture with no duplicated effort or gaps External Assurance 6
Start with risks to be mapped – Step AThis is a critical phaseNeglecting this is often a key point of failure of Assurance Mapping:• What social media risks you are seeking to map?• Are they clearly understood and defined?• Agree a sensible scope• Define important terms such as “key risk”• Clarify the benefits that are being sought• Determine what level of assurance is going to be provided – either “reasonable assurance” or “full assurance”, for example The answers help clarify the purpose of the assurance map, the effort required, the information to be gathered and the engagement needed with stakeholders. 7
Assessment requires coordination Management Process IT Owners Risk Social Media Management Governance functions Compliance Internal Audit functions 8
Graphical representations for discussion - 1 %s relate to the total number of processes 25% 52% 23% Assurance High 20% tolerance Medium ? 50% Assurance Level Low ? 20% None ? 10% Low Medium High Risk Level Actions: Immediate - assurance levels in all red boxes to be raised ? Consider - do assurance levels in orange boxes need to be raised Resourcing - why is there high assurance over some low risk processes
Graphical representations for discussion - 2 The point of the presentation is not technical accuracy but to have the discussion.
Managing expectations• Do not expect Assurance Maps for all social media risks to be prepared in one go in a short timescale, since the typical results from such an exercise tend to be relatively superficial (even flawed in some instances) and also deliver limited benefits.• Our advice to is to scope for one or two areas key areas first e.g. Reputation Risk, and then to extend these based on what emerges, and where the greatest benefit / value is likely to be found. 12
We help you answer 5 key questions Do you have all the social media assurance you need to meet your control responsibilities and to ensure the organisation meets its statutory duties? Do you have social media assurance across all key areas, not just monitoring risks and statutory obligations? Are you over-relying on internal and external audit for such assurances, are there other sources of assurance you should be hearing from? What degree of rigour underpins the assurances being received in terms of the breadth and depth of risk assurance coverage? What is the total cost of social media assurance? Are you taking steps to improve the efficiency of assurance, for example removing any duplication? 13
The key to effective social media governance is to identify which departments provide assurance on risks to the business and then get them to collaborate. 14
Company Overview KINSHIP digital is a social consultancy that specialises in understanding, developing and protecting its clients’ reputation, brands, businesses and people in Social Media. www.kinshipdigital.com 16