Development and Management of Collections Diploma in  Information Management
Development of Collections <ul><li>Practical 5: Basic Records and Files </li></ul><ul><li>Practical 6: Acquisitions Funds,...
Development of Collections <ul><li>Lecture 4b: Basic Functions/Activities/ Procedures II </li></ul><ul><li>Practical 9: Ba...
Publishing/Creating Information <ul><li>Objective: To know how information is published or created for distribution or dis...
Introduction to Acquisitions <ul><li>Objective: To have a general overview of acquisitions (ACQ) </li></ul><ul><li>Coverag...
Collection Development <ul><li>Objective: To learn about the responsibilities that make up collection development and mana...
Vendors/Suppliers <ul><li>Objective: To know how published information is distributed or disseminated in the marketplace  ...
Acquisition Methods <ul><li>Objective: To understand the basic methods libraries use to acquire informational materials  <...
Basic Records and Files <ul><li>Objective: To be able to identify, define, and describe the various records and files esse...
ACQ Funds, Budgets, and Accounting <ul><li>Objective: To understand the sources of ACQ funds and how the funds are allocat...
Basic Functions/Activities/ Procedures I <ul><li>Objective: To identify and define the basic functions of ACQ services and...
Basic Functions/Activities/ Procedures II <ul><li>Coverage (cont’d): </li></ul><ul><li>Receiving Materials/Expending Funds...
Standards Important to ACQ <ul><li>Objective: To be familiar with the international and national standards used in, or ava...
Automation of ACQ <ul><li>Objective: To understand the basic fundamentals of automation as it affects ACQ and how an autom...
Cooperative Activities <ul><li>Objective: To be familiar with some of the cooperative ACQ activities in which libraries en...
Trends and Issues <ul><li>Objective: To be acquainted with some of the pressing trends and issues that are affecting ACQ t...
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Development and Management of Collections: Course Plan

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Collection Development portion of course offered in Nov-Dec 2005 at Temasek Polytechnic, Singapore

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Development and Management of Collections: Course Plan

  1. 1. Development and Management of Collections Diploma in Information Management
  2. 2. Development of Collections <ul><li>Practical 5: Basic Records and Files </li></ul><ul><li>Practical 6: Acquisitions Funds, Budgets, and Accounting </li></ul><ul><li>Practical 7: Collection Development II </li></ul>25 Nov (Fri) <ul><li>Lecture 3a: Basic Records and Files </li></ul><ul><li>Lecture 3b: Acquisitions Funds, Budgets, and Accounting </li></ul>21 Nov (Mon) <ul><li>Lecture 2a: Vendors/Suppliers </li></ul><ul><li>Practical 4: Vendors/Suppliers </li></ul><ul><li>Lecture 2b: Acquisition Methods </li></ul>17 Nov (Thu) <ul><li>Lecture 1b: Introduction to Acquisitions </li></ul><ul><li>Practical 2: Introduction to Acquisitions </li></ul><ul><li>Lecture 1c: Collection Development </li></ul><ul><li>Practical 3: Collection Development I </li></ul>11 Nov (Fri) <ul><li>Lecture 1a: Publishing/Creating Information </li></ul><ul><li>Practical 1: Publishing & Distributing Industry </li></ul>7 Nov (Mon) Topics Dates
  3. 3. Development of Collections <ul><li>Lecture 4b: Basic Functions/Activities/ Procedures II </li></ul><ul><li>Practical 9: Basic Functions/Activities/ Procedures II </li></ul>5 Dec (Mon) <ul><li>Lecture 6a: Cooperative Activities </li></ul><ul><li>Lecture 6b: Trends and Issues </li></ul><ul><li>Revision </li></ul>12 Dec (Mon) <ul><li>Lecture 5a: Standards Important to Acquisitions </li></ul><ul><li>Lecture 5b: Automation of Acquisitions </li></ul><ul><li>Practical 10: Automation of Acquisitions </li></ul>9 Dec (Fri) <ul><li>Lecture 4a: Basic Functions/Activities/ Procedures </li></ul><ul><li>Practical 8: Basic Functions/Activities/ Procedures </li></ul>28 Nov (Mon) Topics Dates
  4. 4. Publishing/Creating Information <ul><li>Objective: To know how information is published or created for distribution or dissemination </li></ul><ul><li>Coverage: </li></ul><ul><li>Traditional Publishing </li></ul><ul><li>Electronic Publishing </li></ul>
  5. 5. Introduction to Acquisitions <ul><li>Objective: To have a general overview of acquisitions (ACQ) </li></ul><ul><li>Coverage: </li></ul><ul><li>Place/Role/Relationship/Interface of ACQ </li></ul><ul><li>Scope of ACQ Services </li></ul><ul><li>Goal of ACQ Services </li></ul><ul><li>Organizational Patterns of ACQ Services </li></ul><ul><li>Staffing of ACQ Services </li></ul><ul><li>Overview of Automation of ACQ </li></ul><ul><li>Principles and Standards of ACQ Practice </li></ul><ul><li>Literature of ACQ Services </li></ul><ul><li>Professional Organizations </li></ul>
  6. 6. Collection Development <ul><li>Objective: To learn about the responsibilities that make up collection development and management </li></ul><ul><li>Coverage: </li></ul><ul><li>Overview of Collection Development </li></ul><ul><li>Collection Development Policies </li></ul><ul><li>Community Needs Assessment </li></ul><ul><li>Selection of Library Resources </li></ul><ul><li>Weeding </li></ul><ul><li>Intellectual Freedom </li></ul><ul><li>Collection Assessment </li></ul><ul><li>Preservation </li></ul><ul><li>Donations </li></ul>
  7. 7. Vendors/Suppliers <ul><li>Objective: To know how published information is distributed or disseminated in the marketplace </li></ul><ul><li>Coverage: </li></ul><ul><li>Definition of a Vendor/Supplier </li></ul><ul><li>Why use Vendors? </li></ul><ul><li>Types of Vendors/Suppliers </li></ul><ul><li>Vendor/Supplier Services </li></ul><ul><li>Vendor/Supplier Evaluation and Selection </li></ul><ul><li>Vendor/Supplier Contracts and Licensing Agreements </li></ul><ul><li>Maintaining Good Vendor/Supplier Relations </li></ul>
  8. 8. Acquisition Methods <ul><li>Objective: To understand the basic methods libraries use to acquire informational materials </li></ul><ul><li>Coverage: </li></ul><ul><li>Firm Orders </li></ul><ul><li>Standing Orders </li></ul><ul><li>Approval Plans </li></ul><ul><li>Blanket Orders </li></ul><ul><li>Subscriptions </li></ul><ul><li>Leases </li></ul><ul><li>Gifts </li></ul><ul><li>Exchanges </li></ul>
  9. 9. Basic Records and Files <ul><li>Objective: To be able to identify, define, and describe the various records and files essential to ACQ work </li></ul><ul><li>Coverage: </li></ul><ul><li>Vendor Records/Vendor File </li></ul><ul><li>Order Requests/Order File </li></ul><ul><li>Purchase Orders/Purchase Order File </li></ul><ul><li>Financial Records/Fund Accounting File </li></ul><ul><li>Correspondences/Correspondence File </li></ul><ul><li>Serials/Standing Order Check-in Records </li></ul><ul><li>Volume Holdings </li></ul><ul><li>Invoices </li></ul>
  10. 10. ACQ Funds, Budgets, and Accounting <ul><li>Objective: To understand the sources of ACQ funds and how the funds are allocated, expended, and accounted for </li></ul><ul><li>Coverage: </li></ul><ul><li>Sources of ACQ Funds </li></ul><ul><li>ACQ Budgets </li></ul><ul><li>Accounting </li></ul>
  11. 11. Basic Functions/Activities/ Procedures I <ul><li>Objective: To identify and define the basic functions of ACQ services and describe generally how they are carried out </li></ul><ul><li>Coverage: </li></ul><ul><li>Receiving Order Requests </li></ul><ul><li>Searching Order Requests </li></ul><ul><li>Verifying Order Requests </li></ul><ul><li>Selecting Vendors/Routing Orders </li></ul><ul><li>Preparing and Dispatching Orders </li></ul><ul><li>Encumbering Funds </li></ul>
  12. 12. Basic Functions/Activities/ Procedures II <ul><li>Coverage (cont’d): </li></ul><ul><li>Receiving Materials/Expending Funds </li></ul><ul><li>Handling Damaged and Incorrectly Shipped Materials </li></ul><ul><li>Claiming Unreceived Materials </li></ul><ul><li>Canceling Materials </li></ul><ul><li>Database Management </li></ul><ul><li>Monitoring and Reporting Activities </li></ul><ul><li>Special ACQ Problems </li></ul>
  13. 13. Standards Important to ACQ <ul><li>Objective: To be familiar with the international and national standards used in, or available for use in, ACQ work </li></ul><ul><li>Coverage: </li></ul><ul><li>Standards Organizations </li></ul><ul><li>Representative Standards </li></ul>
  14. 14. Automation of ACQ <ul><li>Objective: To understand the basic fundamentals of automation as it affects ACQ and how an automated ACQ system is acquired </li></ul><ul><li>Coverage: </li></ul><ul><li>Basic Applications </li></ul><ul><li>Elements of a Computer-Based ACQ System </li></ul><ul><li>Types of Computer-Based ACQ Systems </li></ul><ul><li>Stand-Alone/Integrated ACQ Systems </li></ul><ul><li>Acquiring a Computer-Based ACQ System </li></ul>
  15. 15. Cooperative Activities <ul><li>Objective: To be familiar with some of the cooperative ACQ activities in which libraries engage </li></ul><ul><li>Coverage: </li></ul><ul><li>Cooperative ACQ Projects </li></ul><ul><li>Duplicate Exchange Programs </li></ul><ul><li>Bibliographic Utilities </li></ul>
  16. 16. Trends and Issues <ul><li>Objective: To be acquainted with some of the pressing trends and issues that are affecting ACQ today </li></ul><ul><li>Coverage: </li></ul><ul><li>Electronic Publishing </li></ul><ul><li>Economy Drive </li></ul>

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