LEADS The Way: A Collaborative EAD project at Simmons

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Presented at the New England Archivists Spring 2013 Meeting on 2013/3/23 by Kathy Wisser, Jason Wood, Justin Snow, Brian Shetler, Aliza Leventhal, and Meghann Wollitz.

The LEADS (Leveraging EAD Skills) project is a collaboration between the Simmons Graduate School of Library and Information Science and the Simmons College Archives that seeks to retrospectively convert analog finding aids to Encoded Archival Description. The project is designed to both implement EAD at a small institution while also providing students from the Archives Concentration at GSLIS an opportunity to enhance their EAD skill set through applied learning.

The speakers discussed the project’s pedagogical underpinnings, its impact on the College Archives’s collection management and access, the delivery of finding aids through stylesheets and publication considerations, and issues of project management and workflow. Students discussed their motivations for participation and their experiences in working with the project.

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LEADS The Way: A Collaborative EAD project at Simmons

  1. 1. LEADS the WayA Collaborative EAD Project at Simmons College
  2. 2. About the College Archives
  3. 3. Description and Access
  4. 4. Let’s Do EAD
  5. 5. EAD in GSLIS Curriculum
  6. 6. LEADS pedagogy
  7. 7. LEADS pedagogy
  8. 8. LEADS pedagogy
  9. 9. Volunteer Timeline June 2012: Recruitment for Pilot Program begins; 10 students approached, 8 accepted June-July 2012: Best Practice Guidelines, XML template, sample encoded finding aid, and workflow documents created for volunteer training July 2012: Introductory training session held; each volunteer given one finding aid to encode; 86% of volunteers completed their encoding within one-week August 2012: Additional students recruited for LEADS Fall semester push; Goal by end of semester was to encode the entirety of the Charity Collections December 2012: By end of Fall semester, 21 student volunteers had completed 89% of the finding aids; remainder completed in Jan. 2013
  10. 10. Student Volunteers  Students recruited based on Summer/Fall combination of their interest and ability.Recruitment Response Required to have taken LIS 440 (Archival Access & Use).  More than 60% of recruited students became volunteers on LEADS.  91% of volunteers completed at least 1 finding aid during the semester.  40% completed 2 or more finding aids  Spring semester: additional 12 volunteers added (71% response rate)
  11. 11. Workflow Process
  12. 12. Student Volunteers <author>Machine-readable finding aid created by: Aliza Leventhal, M.S./M.A. Candidate, Archives & History Dual Degree, Simmons College</author> <author>Machine-readable finding aid created by: Meghann Wollitz, M.S. Candidate, Graduate School of Library and Information Science, Simmons College</author>
  13. 13. STYLESHEETS! 1. Intro 2. Website Survey 3. Tips 4. Show & Tell
  14. 14. YOUCANDO IT
  15. 15. http://simmons.edu/library/
  16. 16. http://discover.lib.umn.edu/cgi/f/findaid/findaid-idx?c=umfa;id=navbarbrowselink;cginame=findaid-idx;cc=umfa;view=reslist;subview=standard;didno=CLRC-1060;rgn=Entire%20Finding%20Aid;focusrgn=summaryinfo;byte=73990249
  17. 17. http://discover.lib.umn.edu/cgi/f/findaid/findaid-idx?c=umfa;id=navbarbrowselink;cginame=findaid-idx;cc=umfa;view=reslist;subview=standard;didno=CLRC-1060;rgn=Entire%20Finding%20Aid;focusrgn=summaryinfo;byte=73990249
  18. 18. nrs.harvard.edu/urn-3:FHCL.Hough:hou02191
  19. 19. nrs.harvard.edu/urn-3:FHCL.Hough:hou02191
  20. 20. http://www.lib.uchicago.edu/e/scrc/findingaids/view.php?eadid=ICU.SPCL.BRAINERD
  21. 21. http://www.lib.uchicago.edu/e/scrc/findingaids/view.php?eadid=ICU.SPCL.BRAINERD
  22. 22. http://www.lib.unc.edu/mss/uars/ead/40127.html
  23. 23. http://www.lib.unc.edu/mss/uars/ead/40127.html
  24. 24. 3 Tips
  25. 25. Be flexible.
  26. 26. Step back.
  27. 27. <arrangement> <head>Collection Arrangement</head> <p>Collection is arranged into 2 series: <ref target="cc016s1">Annual Reports</ref>, <ref target="cc016s2">Miscellaneous Publications</ref>.</p></arrangement>
  28. 28. <arrangement> <head>Collection Arrangement</head> <p>Collection is arranged into 2 series:</p> <list type=”simple”> <item><ref target="cc016s1">Annual Reports</ref></item> <item><ref target="cc016s2">MiscellaneousPublications</ref></item> </list></arrangement>
  29. 29. Zero in.
  30. 30. <xsl:stylesheetxmlns="urn:isbn:1-931666-22-9"xmlns:xsl="http://www.w3.org/1999/XSL/Transform"xmlns:xlink="http://www.w3.org/1999/xlink"version="2.0">
  31. 31. <xsl:stylesheetxmlns:x="urn:isbn:1-931666-22-9"xmlns:xsl="http://www.w3.org/1999/XSL/Transform"xmlns:xlink="http://www.w3.org/1999/xlink"version="2.0">
  32. 32. <xsl:template match= "chronlist"> <div class="margin_bot10"> <xsl:apply-templates/> </div></xsl:template>
  33. 33. <xsl:template match= "x:chronlist"> <div class="margin_bot10"> <xsl:apply-templates/> </div></xsl:template>
  34. 34. http://beatleyweb.simmons.edu/collectionguides/CharitiesCollection/cc025.html
  35. 35. The Future(s) of LEADS Phase I: Charities Collection: Complete & To Be Unveiled! Phase II: Manuscript Collections: In Process Phase III: Administrative Records: In Planning Phase Forward: Integrating LEADS into the standard operating procedures of the College Archives and Library Stylesheet and Implementation Guidelines will be published and available on the Simmons College website
  36. 36. LEADS Contact Information Jason Wood jason.wood@simmons.edu Kathy Wisser katherine.wisser@simmons.edu Justin Snow justin.snow@simmons.edu Brian Shetler brian.shetler@simmons.edu

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