Today’s Topic: 	How to Create your Environmental Policy & Action Plan	WEBINAR STARTING AT10AM
Module 2.1                      	            How to Create your 	     Environmental Policy and Action Plan 	Catherine Lang...
Housekeeping
Webinar Series	•  Weekly webinars for Npos, Mpms, Mdp lead partners and   Bridge Organisations 	•  Now until May 22nd (rep...
Today’s agenda	•  Introduction to the Arts Council’s environmental	   	reporting and Julie’s Bicycle – what is expected?	•...
•  Founded by the music industry, now spanning many   creative sectors	•  A bridge between sustainability and the creative...
What does that look like?	•  Working with over 1,000 organisations of all sizes and   types including Artichoke, Royal Ope...
Arts Council Requirements	        1.  Collecting data on emissions from            energy and water use.	            –  Su...
Why you ‘should’ care	Why you will care	Why it’s worth it
Why you ‘should’ care	•     UK Gov: 80% reduction by 2050      on 1990 levels		•     Arctic sea ice melting at least      ...
Why you will care	•  It’s a business issue, not    just an ethical one		•  It’s not going to go away		•  Creating a plan a...
Why it’s worth it	•  Art has an impact    far beyond its own    footprint		•  Art enables us to    understand    complex i...
What is an environmental policy?	 		 	A broad statement of an organisation’s overall   environmental ambitions, which prov...
What is an environmental action plan?	 		 	Your environmental action plan is a more    detailed and specific document, whic...
What are the benefits?	•  Shared objectives to gain organisation-wide   support	•  Clarity of purpose for better project ma...
What help is available?	•  www.juliesbicycle.com	•  Key resource: Environmental Policy and Action   Plan Guidelines – incl...
The Policy: Starting Out	•  Understand and prioritise your environmental impacts as   best you can	•  Start from what you ...
Creating the Policy	•    Align with your mission statement and business strategy	•    Include key information on your orga...
Creating the Policy - cntd	•  Develop your key environmental commitments given the   nature and level of your impacts, e.g...
Signed, sealed, delivered	•  Include who is responsible for reviewing your    environmental policy and when and how is thi...
Creating your action plan	•  Define your objectives, targets and actions in line with your   policy commitments	•  Make the...
Explain what’s left out	•  Justify any areas of environmental impact that you are   excluding from your action plan, e.g. ...
Policy - example	“We are committed to understanding, measuring, improving	and communicating our environmental performance ...
Action Plan - example		•  Objective 1) reduce energy use by 10% in 2013-2014    compared with 2012-2013	•  General actions...
Action Plan - example
Any questions?	        •  Reporting deadline 31st May 2013	        •  Environmental Policy and Action           plan, and ...
Further support	         •    www.juliesbicycle.com	         •    Practical Guides and Fact sheets	         •    Case stud...
THANK YOU
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Module 2.1: How to Create your Environmental Policy and Action Plan - Environmental Reporting for Creative Organisations

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Aim: This webinar will take you through the process of creating an environmental policy and action plan in line with the Arts Council’s environmental reporting requirements.

The webinar will include:

- Introduction to the Arts Council’s environmental reporting and Julie’s Bicycle – what is expected of you.
- What is an environmental policy and action plan?
- How can they benefit your organisation?
- Top tips for creating an environmental policy and action plan.
- What help is available?
- Trouble shooting Q&A – your chance to ask the experts about any problems you are having with the environmental reporting process.

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Module 2.1: How to Create your Environmental Policy and Action Plan - Environmental Reporting for Creative Organisations

  1. 1. Today’s Topic: How to Create your Environmental Policy & Action Plan WEBINAR STARTING AT10AM
  2. 2. Module 2.1 How to Create your Environmental Policy and Action Plan Catherine Langabeer Christina Tsiarta – Julie’s Bicycle
  3. 3. Housekeeping
  4. 4. Webinar Series •  Weekly webinars for Npos, Mpms, Mdp lead partners and Bridge Organisations •  Now until May 22nd (reporting deadline is May 31st) –  An introduction to environmental reporting –  Basic training –  Specialist advice, dependent on the nature of your organisation –  Specialist stakeholder webinars –  Troubleshooting
  5. 5. Today’s agenda •  Introduction to the Arts Council’s environmental reporting and Julie’s Bicycle – what is expected? •  What is an environmental policy and action plan? •  How can they benefit your organisation? •  What help is available? •  Top tips for developing your policy and plan •  Trouble shooting QA
  6. 6. •  Founded by the music industry, now spanning many creative sectors •  A bridge between sustainability and the creative industries •  Five years old •  Not for profit •  Anchored in research •  Not a bike shop
  7. 7. What does that look like? •  Working with over 1,000 organisations of all sizes and types including Artichoke, Royal Opera House, Manchester Jewish Museum, Latitude Festival, BALTIC and Live Nation •  Consultancy •  Networks •  Industry Green certification •  Free online resources •  Arts Council partnership
  8. 8. Arts Council Requirements 1.  Collecting data on emissions from energy and water use. –  Submit using the IG Tools 2.  Developing an environmental policy and action plan. –  Notify us using the IG Tools
  9. 9. Why you ‘should’ care Why you will care Why it’s worth it
  10. 10. Why you ‘should’ care •  UK Gov: 80% reduction by 2050 on 1990 levels •  Arctic sea ice melting at least twice as quickly as computer simulations: an ice-free Arctic (in the summer) by mid-century? •  Estimated rate of species extinction is 100-1,000x higher than historically ‘normal’ •  5/6ºC warming could knock 5-10% off global GDP
  11. 11. Why you will care •  It’s a business issue, not just an ethical one •  It’s not going to go away •  Creating a plan and tasking someone with sustainability now will save you a lot of time and effort
  12. 12. Why it’s worth it •  Art has an impact far beyond its own footprint •  Art enables us to understand complex issues •  The role of culture in social change
  13. 13. What is an environmental policy? A broad statement of an organisation’s overall environmental ambitions, which provides a framework for its environmental action plan and good environmental practice on a day-to- day basis.
  14. 14. What is an environmental action plan? Your environmental action plan is a more detailed and specific document, which should follow on from your environmental policy, and defines specific targets, actions, responsibilities and deadlines for achieving environmental improvement and reducing environmental impacts.
  15. 15. What are the benefits? •  Shared objectives to gain organisation-wide support •  Clarity of purpose for better project management •  Greater accountability and transparency •  Create baseline of activity against which you can measure future success
  16. 16. What help is available? •  www.juliesbicycle.com •  Key resource: Environmental Policy and Action Plan Guidelines – includes a resource matrix for developing your actions •  Example policies and plans from other organisations •  Email or phone support from Julie’s Bicycle •  Further webinars
  17. 17. The Policy: Starting Out •  Understand and prioritise your environmental impacts as best you can •  Start from what you do •  Consider what control you have over different areas •  You may not have much quantitative data, depending on your size and activity type
  18. 18. Creating the Policy •  Align with your mission statement and business strategy •  Include key information on your organisation •  Describe why you are doing this and level of ambition •  Identify your main environmental impacts: –  Buildings: energy use and carbon emissions –  Production: materials use and waste, transport –  Office activities: printing, IT, supplies and services, waste –  Catering: food, water, energy, waste –  Business and/or audience travel: fuel use and carbon emissions
  19. 19. Creating the Policy - cntd •  Develop your key environmental commitments given the nature and level of your impacts, e.g.: –  Reducing building energy use and related emissions –  Using low or zero carbon energy sources –  Reducing travel and related emissions –  Greening your productions/exhibitions/events –  Avoiding waste, reducing waste to landfill, increasing reuse and recycling –  Greening procurement of supplies and services
  20. 20. Signed, sealed, delivered •  Include who is responsible for reviewing your environmental policy and when and how is this done. •  In your policy, refer to your environmental action plan how it is developed, monitored, reviewed and updated, by whom and when. The policy should be signed by top management, and dated.
  21. 21. Creating your action plan •  Define your objectives, targets and actions in line with your policy commitments •  Make them SMART - Specific, Measurable, Attainable, Relevant and Timely •  Decide with colleagues on responsibilities, timescales and deadlines •  Actions can involve understanding and communication as well as improvements •  Define how you will track and share progress – create on-going process of review and improvement. •  Establish a regular (at least annual) management review.
  22. 22. Explain what’s left out •  Justify any areas of environmental impact that you are excluding from your action plan, e.g. areas over which you do not currently have sufficient understanding or influence. •  Start by addressing the impacts over which you have most control and influence, but try also to gradually address other areas of impacts over which you have less control but can have some influence, especially those related to your core business activities.
  23. 23. Policy - example “We are committed to understanding, measuring, improving and communicating our environmental performance and engaging management and staff in this process. Our key areas of focus for reducing our impacts are: •  Working with the management of the Bush Theatre, where our office is based, to identify and implement actions to reduce energy and water use, reduce waste and increase recycling”
  24. 24. Action Plan - example •  Objective 1) reduce energy use by 10% in 2013-2014 compared with 2012-2013 •  General actions: –  conduct a full review of energy use, Sept-Dec 2012 –  set regular internal targets for energy use and reduction in specific areas, by March 2013 •  Responsible: General Manager
  25. 25. Action Plan - example
  26. 26. Any questions? •  Reporting deadline 31st May 2013 •  Environmental Policy and Action plan, and IG Tools entry •  Allow 4 – 6 weeks for reporting cycle to take place within •  support@juliesbicycle.com •  www.juliesbicycle.com - Click on the green box
  27. 27. Further support •  www.juliesbicycle.com •  Practical Guides and Fact sheets •  Case studies •  FAQ’s •  User Guides •  Further webinars •  Phone email support
  28. 28. THANK YOU

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