Introducing Lucy Latham – who will be leading on the one to ones.
MUTED –you can see that we currently have you muted as there are big red letters saying it, and the little microphone icon to the left is greyed out, however for the discussion part of this webinar, we will un-mute you Orange Arrow – don’t need to use this, it minimises the control panel. Clicking it a second time will bring it back if you do it by mistakeDon’t close the box as this will exit you from the webinar. If you do this by mistake though, you can of course just log back in by clicking the link you got by email againHand – this is a way to raise attention if there is an issue, you can’t hear us, there was a technical fault, or you have an urgent question that can’t wait til discussion. I want to check everyone can use this – can you please click your hand if you are following so far!Question box – finally you can use the question box to message us during the webinar. One of us will be able to respond to you during the webinar and if we think the question needs to be shared, we will pause the presentation to address your questions.
Mention that this webinar may be basic for some who are already taking action, but for those venues, please contribute your stories of success and challenge implementing these actions in the discussion.
While “the debate” seems to rage on in many quarters, the past year has been one of record :We had the wettest summer in a century in the UK, June was the wettest on recordIn August Arctic sea ice hit its lowest extent ever recorded (The Arctic is warming roughly x2 as fast as the global average and changing faster than predicted by the IPCC in 2007 => projections of ice-free Arctic summers have been brought forward)The US experienced the most second-most expensive storm ever Superstorm Sandy, and 2012 was a full degree in Fahrenheit hotter than the previous record.Last December Typhoon Bopha in the Phillipines was the most southerly typhoon ever recorded in the western PacificIn Australia in January 2013 Sydney had its hottest day on record at nearly 46C and Australian Bureau of Meteorology has had to add pink and purple to the weather map to allow for temperatures exceeding 50C These are individual weather occurrences you might argue, however it is the overall increase in the number of extreme weather events which is so telling: statistically – for example, extremely hot summers are 5-10 times more common than they used to be, globally. Policy and LegislationUK Climate Change Act: UK has made a legally binding commitment to reduce emissions by at least 50% by 2025 and 80% by 2050 from 1990 levels (and limit global warming to 2°C ). This is being implemented through a range of different policy instruments and legislative measures, including participation in the European Trading Scheme, the Carbon Reduction Commitment Energy Efficiency Scheme and the new Green Deal. Local authorities are required to comply with CRC and also report their emissions for their own buildings and fleet to DECC. For a summary of Government policy related to energy, see: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/65616/7002-energy-efficiency-policy-list.pdfIncreasingly we see funders are requiring action: for example the Arts Council but also other funding bodies e.g. HLF. Some local authorities already require compliance with environmental standards such as ISO14001 for provision of services, and there is now a new international sustainability standard for events ISO20121 which is being required as part of tenders for major events.Financial savings can be achieved through simple efficiency measures – a good rule of thumb is 10% through behavioural measures and we think this can apply to outdoor events’ use of energy as well. Energy prices continue to rise, as do landfill charges (£64 right now) both of which are being passed onto arts organisations through bills. More extreme weather can also present risks of direct costs and losses, such as flooding damaging buildings or leading to the cancellation of events.Reputation, identity and art – it’s an obvious but still often overlooked point that for the arts to be able to make work about climate change and speak out with integrity, the arts organisation producing or presenting the work needs to be managing and reducing its own environmental impacts. In addition to protecting an organisation’s reputation on this issue, making environmental and sustainability central to how an organisation works can enhance staff morale, improve relationships with suppliers and provide new ways to develop and build audiences, sponsors and funders. Good Governance today means taking account of all of the issues above!
All of the information I’ll present here today is included within our latest practical guide, Sustainable Production. The guide also includes sections on wardrobe and stage fabrics, engaging your cast, a spotlight on energy and also communications and marketing. We won’t be covering these in detail today, but if you have any specific questions in relation to these areas please feel free to raise them in the discussion.
I know that several CreuCymru venues are exploring or have already upgraded the stage lighting stock to include LEDs so if you have experience in this area we’d love to hear from you in the discussion.
Updating inverters is always helpful. Whenever you add a new motor to your network – always good to check how old inverters are and if they’re doing the right job. Whenever your changing the motors and the demand within your building also good to do a power correction factor survey and look at getting voltage optimisation, such as powerperfector.com which will make sure the power in your building is being managed and distributed well. Aldeburgh Music fitted a powerperfector voltage optimisation system and reduced energy use by 16% per year. Get a free quote. Automation is one of the things that produces a real peak in energy demand, and we’d be really interesting in talking to anyone willing to experiment with alternative ways of powering their automation – perhaps with batteries – so that we can find solutions alternative to having to build new energy substations or paying much higher energy bills throughout the whole year, whereas average demand is much lower once the peak demand of automation is taken out of the equation. Sound and projection for us is a relatively new area, so we haven’t yet been able to get enough data and information from technicians to establish top tips for best practice. We’d love to hear from anyone who is working on practices that are making a difference in this area. Some anecdotal feedback that switching to digital sound seems to decrease energy us, but other feedback hasn’t been so sure – so we’re open to suggestions on this!However, we do know that for sound mics and other portable battery-powered equipment rechargeable batteries are without a doubt a good move – 32 times less impact on the environment, save up to approx £42 per battery per year and tonnes of waste to landfill by recycling batteries after use via schemes such as Battery Back. All information about the switch, including suppliers, recycling schemes and case studies of organisations who have trialed this can be found at www.betterbatteries.info
Key resource for understanding impacts of various materials is the Green Choices Toolkit, developed by Mo’olelo Theatre Company. They created a traffic light system for all of the detailed materials used in set production – example from paper and adhesives section. Very helpful for planning stages and working with designers to give them options that are very clearly articulated in terms of their positive or negative environmental impact.
Through 121s we will be helping all CreuCymru pilot organisations use the IG Tools, so you will have an organisational account. Talk to your environmental lead internally to ask them to add you as an account user. This means all org data is stored neatly in one place and provides ah historic record. We are building functionality that will enable you to compare different entries against one another, and benchmarks are in development.
Measurement and monitoring sub groupJason, Riverfront – they have access to half hourly automatic meter readings (AMR) but gas data is accessed monthly.Andy, Park and Dare – am taking measurements of useage – since he started he has instigated a minimal use of the rig (e.g. don’t use it when general working lights could be used instead). Done a rewire of the auditorium side but not the stage side. Need to spend to save, but it is very hard to get this across to the local authority. Performing well against the DEC A to G rating.Bryan Mwldan – responsibility for finance and building. Must turnover a surplus each year, so no spare cash to invest. The challenge of being independent (although there are benefits too – flexibility if the cash is there). Do monitoring on a monthly basis, and have some submetering, but not enough to identify wastage or analyse the impact of staging different kinds of events. Know that there could be huge savings in building e.g. by addressing the automatic doors that open directly into the foyer without a lobby – it would take £15-£20k for both doors but will need capital investment to do it.Lee – Brychiniog – deputy director but also marketing responsibility. Data is important for marketing department to be able to make a story out of any environmental initiatives. Got water, gas, electricity and for solar cells, units used. (Have also got some information about car pooling that would be useful to others interested in this topic.)Amy – Aberystwyth – initially FOH but have moved to buildings manager. Relationship with energy officer at university has become a productive one. Electricity bills are being shifted to become a direct cost centre for the theatre – so the balance of audience comfort as a priority has shifted to also considering energy savings.Charlotte – WMC – see mini case study above. Have also undertaken a piece of work to identify the overnight minimal baseload (this involved people actually coming into the building during the middle of the night and switching anything extraneous off then taking readings). This level of overnight baseload consumption has now been set as a KPI for security team.Almost all members of the sub group identified backstage (via loading dock) heat loss and ceiling/flytower heat gain as major issues.
Sustainable Production Webinar - Creu Cymru Emergence
Webinar starting shortly……
Sholeh Johnston Arts Manager
Lucy Latham Environmental Sustainability Coordinator
8th November 2013
• Who’s on the webinar with us today?
Sound, AV and Automation
IG Tools Demonstration
You can raise your hand
and type questions
• CreuCymru Emergence-Eginiad is a 10 month pilot
programme funded by a Welsh Government Support for
Sustainable Living grant.
• The Grant scheme aims to bring about long-term changes in
behaviour and lifestyle that will help reduce Wales’s
greenhouse gas emissions adapt to the impacts of climate
• Julie’s Bicycle is providing support to the pilot venues to
explore sustainability right across their
– staff & stakeholder engagement
– facilities & buildings
– artistic programming & production
Policy and regulation
and resource scarcity
Environmental impacts of
Cast, crew and creative
Set and props disposal
• Build sustainability into planning from day
• Involve everyone from the outset –
director, producer, designer, PM, TM etc.
• Create a sustainable production policy
• Keep sustainability on the agenda
• Think about how to manage waste early
• Monitor your environmental impacts
• Evaluate and share learning
What do we know?
• 9% of energy use in a venue
• Royal Opera House – 15%
Maintain equipment – it’s worth the investment
Use existing stock efficiently
Use alternatives to PVC tap – Velcro, bungee chords, fabric
Design efficiently – use the right luminairefor the job
Consider LED where it is fit for purpose
Dim where possible
Conduct rehearsals under working lights
Switch off after the rig check until the half
• Sustainable Production Guide
• White Light Green Guide
• BBC Low Energy Lighting Guide
Sound, AV and Automation
What do we know?
• Early stages – we need more data
• Rechargeable batteries – 32 times less
• Automation in larger venues can exceed
energy supply capacity
Sound and AV
• Switch off when not in use
• Choose the most energy efficient equipment available
• Use rechargeable batteries
• Hire locally
• Update inverters
• Voltage Power Optimisation
• Manage Peak Demand
• Explore renewables
What do we know?
• Calculating emissions
for each production
• Timber and steel
between 19-68 tonnes
CO2e – equivalent of
2% and 10% of overall
• Banned tropical
• Disposing of waste
• Looked at all aspects of
embodied emissions in
• 0.7 tonnes – 2% of the
• Sourcing issues
• Avoid tropical hardwood ply (lauan)
• Buy from FSC certified sources with a chain of
• Use materials you know can be recycled
• Build with disassembly in mind
• Use nails and glue sparingly
• Minimise toxic treatments and seek natural
• Work with a disposal company that recycles
• Explore other reuse options – Community Paint
• Connect with local communities, schools, and
Materials: Green Theatre
Spotlight on Touring
• Build environmental sustainability in at the start
• Contact receiving venues to see what equipment and props you
might be able to source locally.
• Minimise the size and weight of the set to reduce transport
• Use train, coach or other public transport options for cast and crew
travel where possible, and maximise car/van occupancy.
• Use a green rider to communicate your environmental commitments
to receiving venues. (www.juliesbicycle.com/resources/jb-greenriders)
• Try to choose travel operators and hotels that act responsibly and
have robust environmental policies, and use residential
accommodation where possible.
Resource – Green Mobility Guide:
Other Monitoring Tools
• FocusTrack, PowerTrack function
• Bespoke spreadsheets for materials
• Focus on energy, travel and material
Summary Top Tips
1. Engage everyone you work with
2. Ask “how can we reduce, reuse, repurpose and recycle as much as
possible?” at every stage of the process
3. Monitor your impacts – “you have to measure to manage”
4. Design for maximum efficiency, reuse and recyclability
5. Reuse and repurpose materials, costumes and props where
6. Avoid lauan tropical plywood – use FSC alternatives
7. Use recycled metals
8. Find natural alternatives to toxic treatments
9. Use resources and equipment efficiently
10. Manage waste responsibly