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#KonMari Your Backlog: Tidying up those PBIs

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Presentation at BA World DC (April 29, 2019)

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#KonMari Your Backlog: Tidying up those PBIs

  1. 1. excella.com | @excellaco #KonMari Your Backlog Tidying Up Those PBIs Julie Wyman Jennifer Forrest @jenoftheforrest #PSBAWWAS19
  2. 2. excella.com | @excellaco The inspiration
  3. 3. excella.com | @excellaco Applying tidying at work Project 1: Case management system support Project 2: Web portal development
  4. 4. excella.com | @excellaco Agenda 1. Product Backlog pop quiz! 2. Why tidy up? 3. How does this work for a Product Backlog? 4. Tips on storage 5. Next steps
  5. 5. excella.com | @excellaco Pop Quiz!
  6. 6. excella.com | @excellaco QUESTION 1 How many PBIs are currently in your backlog?
  7. 7. excella.com | @excellaco QUESTION 2 How long has the oldest PBI been on the backlog?
  8. 8. excella.com | @excellaco QUESTION 3 How many sets of duplicate PBIs?
  9. 9. excella.com | @excellaco QUESTION 4 Are work items hiding in any other locations?
  10. 10. excella.com | @excellaco QUESTION 5 Could a randomly selected team member find a PBI?
  11. 11. excella.com | @excellaco Product Backlog Pop Quiz 1. How many PBIs are in your backlog? 2. How old is the oldest PBI? 3. How many sets of duplicate PBIs? 4. Are PBIs hiding in any other locations? 5. Could a randomly selected team member find a specific PBI?
  12. 12. Why tidy up?
  13. 13. excella.com | @excellaco Principles behind the Agile Manifesto Simplicity – the art of maximizing the amount of work not done – is essential.
  14. 14. excella.com | @excellaco Without simplicity… • Mental overhead • Everything becomes noise • Can’t find what’s important
  15. 15. excella.com | @excellaco As a result… • Harder to make decisions • Impossible to prioritize
  16. 16. excella.com | @excellaco Simplicity supports self-organization
  17. 17. excella.com | @excellaco Reduce future stress by making a mindset shift
  18. 18. How to start?
  19. 19. Five Steps
  20. 20. excella.com | @excellaco Think of Your Product Vision #1
  21. 21. excella.com | @excellaco Find all PBIs. Put them in one place. Uncover “unofficial backlogs” Combine separate lists of features, enhancements, bugs, technical debt items, etc. #2
  22. 22. excella.com | @excellaco Sort by category. Sort to help make sense What are some possible Product Backlog categories? #3
  23. 23. excella.com | @excellaco Start simply. Practice with easier items Build up your tidying skills before tackling harder items #4
  24. 24. excella.com | @excellaco Keep what “sparks joy” Delight the customer Let go of some “good” ideas #5 “This is not only the simplest but also the most accurate yardstick by which to judge” - Marie Kondo
  25. 25. excella.com | @excellaco Five Steps Recap 1) Define your product vision 2) Find all PBIs – put them in one place 3) Sort by category 4) Start simply 5) Keep what “sparks joy”
  26. 26. excella.com | @excellaco
  27. 27. excella.com | @excellaco Decide to keep or discard first. Then worry about refining.
  28. 28. excella.com | @excellaco If you’re stuck… Find a PBI that definitely sparks joy Use that as a benchmark to help compare against others
  29. 29. excella.com | @excellaco Be respectful when discarding Recognize that emotions may be involved Appreciate the time and effort that was put in
  30. 30. excella.com | @excellaco Don’t create clutter for another team If it’s not important enough to be on your backlog, they don’t need to it either Let go. Do not pass along.
  31. 31. excella.com | @excellaco Do it all at once. Invest the necessary amount of time One product backlog by the time you’re done
  32. 32. “Storage”
  33. 33. excella.com | @excellaco Increase visibility Empower self-organization by making it easy for anyone to find what they need Facilitate decision-making by highlighting key information
  34. 34. excella.com | @excellaco Vertical Folding Images from Just a Girl and Her Blog: https://justagirlan dherblog.com/the- konmari-method- organizing- clothes/
  35. 35. excella.com | @excellaco
  36. 36. excella.com | @excellaco For backlogs … try story mapping Concept source: Jeff Patton https://www.jpattonassociate s.com/user-story-mapping/
  37. 37. excella.com | @excellaco Story Map Benefits Visualizes the requirements Provides a holistic view Makes prioritization easier
  38. 38. excella.com | @excellaco Cluttered Board
  39. 39. excella.com | @excellaco Tidy Board
  40. 40. excella.com | @excellaco Board view: before and after
  41. 41. excella.com | @excellaco Cluttered Story View
  42. 42. excella.com | @excellaco Tidy Story View
  43. 43. excella.com | @excellaco Tidy Story View
  44. 44. excella.com | @excellaco Story view: before and after
  45. 45. excella.com | @excellaco Treat your backlog items with respect Include the right level of detail Follow INVEST principles Independent Negotiable Valuable Estimable Small Testable Source: Bill Wake https://xp123.com/articles/invest-in- good-stories-and-smart-tasks/
  46. 46. excella.com | @excellaco Don’t become a storage expert Don’t focus too much on storage Keep it simple, so you’ll actually do it Not about using a particular tool
  47. 47. excella.com | @excellaco Wrapping Up
  48. 48. excella.com | @excellaco Okay, so… now what? What did you learn today that you can use to help your team ace the Product Backlog pop quiz?
  49. 49. excella.com | @excellaco Marie Kondo resources Website: https://konmari.com/ Netflix: Tidying Up with Marie Kondo Books by Marie Kondo: 1. The Life-Changing Magic of Tidying Up: The Japanese Art of Decluttering and Organizing 2. Spark Joy: An Illustrated Master Class on the Art of Organizing and Tidying Up 3. Life-Changing Magic: A Journal 4. The Life-Changing Manga of Tidying Up: A Magical Story
  50. 50. excella.com | @excellaco Additional resources • KonMari for a Product Backlog that Sparks Joy • The Life Changing Magic of Tidying (Your Product Features) Up • Does your Scrum Team have a compulsive hoarding disorder? • The Project-changing Magic of Tidying Up Your Backlog • KONMARI YOUR CODE; REFACTOR YOUR LIFE • Four Steps to Keep Your Product Backlog Small and Manageable • 5 Benefits of Story Mps • Story Mapping Resources from Jeff Patton • INVEST in Good Stories, and SMART Tasks
  51. 51. excella.com | @excellaco How to reach us… Julie Wyman julie.wyman@excella.com https://www.linkedin.com/in/julie-wyman/ Jenn Forrest jennifer.forrest@excella.com @jenoftheforrest https://www.linkedin.com/in/jennforrest/
  52. 52. excella.com | @excellaco Give it a try. WHY? A simpler, tidier backlog … • facilitates better decision-making • leads to better products HOW? • Do it all at once. • Sort. • Start with the easy stuff. Don’t let the clutter sneak up on you… make the mindset shift now!
  53. 53. excella.com | @excellaco
  54. 54. excella.com | @excellaco Image Sources https://konmari.com/collections/books/products/the-life- changing-magic-of-tidying-up https://www.netflix.com/title/80209379

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