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Nevada Data Protection & Privacy Regulations

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Nevada Data Protection & Privacy Regulations

  1. 1. How to be Compliant with Nevada Data Privacy Laws Thursday September 10 th , 2009 11.30am – 12.00am PDT Alex Teu – Director of Education
  2. 2. Nev. Rev. Stat. § 603A.220 <ul><li>Nevada breach notification law </li></ul><ul><li>Effective since October 1, 2005 </li></ul><ul><li>45 states have passed data breach notification law </li></ul><ul><li>Only states with no security breach law: Alabama, Kentucky, Mississippi, New Mexico and South Dakota </li></ul>
  3. 3. <ul><li>“ Breach” – An unauthorized acquisition of computerized data that materially compromises the security, confidentiality, or integrity of PI maintained by Entity </li></ul><ul><li>“ Personal Information” – An individual's first name or first initial and last name in combination with any one or more of the following data elements, when the name and data elements are not encrypted: </li></ul><ul><ul><li>SSN; </li></ul></ul><ul><ul><li>Driver's license number or ID card number; </li></ul></ul><ul><ul><li>Bank account number, credit or debit card number. </li></ul></ul><ul><li>PI does not include the last four digits of a SSN or publicly available information that is lawfully made available to the general public. </li></ul>What is it about?
  4. 4. <ul><li>Provide written notice to the affected customer </li></ul><ul><li>How soon? - “Most expedient time possible and without unreasonable delay” </li></ul><ul><li>Notify consumer reporting agencies if need to provide notice to more than 1000 consumers </li></ul><ul><li>Why you want to comply? </li></ul><ul><li>Attorney General may bring an action to stop a continuing or impending violation </li></ul><ul><li>Potential embarrassment and media coverage of data breach </li></ul><ul><li>Business reputation </li></ul>What you need to do?
  5. 5. Nev. Rev. Stat. § 597.970 <ul><li>Effective January 1, 2008 </li></ul><ul><li>“ A business in this State shall not transfer any personal information of a customer through an electronic transmission other than a facsimile to a person outside of the secure system of the business unless the business uses encryption to ensure the security of electronic transmission.” </li></ul><ul><li>Nevada is first state to mandate encryption . </li></ul><ul><li>This means that you are in violation merely by transmitting customer information in an unencrypted format, even if there is no actual breach of customer information. </li></ul>
  6. 6. Nev. Senate Bill 227 <ul><li>Effective January 1, 2010 </li></ul><ul><li>New requirement: Nevada businesses must use encryption when data storage devices that contain PI are moved beyond the physical or logical controls of the business. </li></ul><ul><li>A “data storage device” is any device that stores information in electronic or optical medium. This includes, but not limited to, computers, cellular phones, and thumb drives. </li></ul><ul><li>The new law also mandates compliance with the Payment Card Industry Data Security Standard (“PCI DSS”) for businesses that accept payment cards. </li></ul><ul><li>The new law expands the original encryption requirement to both customer and non-customer personal information </li></ul><ul><li>The law creates a potential safe harbor against liability for damages resulting from a security breach unless resulting from gross negligence or intentional misconduct. </li></ul>
  7. 7. Best Practices & Preventive Steps <ul><li>Use encrypted transfer methods when transmitting electronic information… email is NOT secure </li></ul><ul><li>Track all access to private data! Always know who accessed your data, what was accessed and what it was accessed. </li></ul><ul><li>Protect physical data wherever located </li></ul><ul><li>Protect your network </li></ul><ul><li>Manage user profiles </li></ul><ul><li>Select reliable solution vendors </li></ul><ul><li>Train your staff on security guidelines </li></ul>
  8. 8. <ul><li>Audit trail tracking </li></ul><ul><li>SAS 70 Type II certified </li></ul><ul><li>Document expiration controls </li></ul><ul><li>Authentication options </li></ul><ul><li>End-to-end encryption </li></ul>Bullet Proof Security
  9. 9. Thank you for attending our webinar! Contact us for additional information: [email_address] [email_address] 1.888.716.9380 www.leapfile.com Free resources available for download: www.leapfile.com/accounting

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