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Time management, efficient work skills


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Time management techniques for new managers.

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Time management, efficient work skills

  1. 1. Time Management and Efficient Work Skills
  2. 2. Judith Lindenau [email_address] Judith Lindenau jwl consulting
  3. 3. Agenda Personal Management Skills Basic Principles of Time Management Stress and Time Management Time Management Tips Programs and Aids for individuals and work groups Judith Lindenau jwl consulting
  4. 4. The Role of the Manager is to assure that others can do their work successfully! Judith Lindenau jwl consulting
  5. 5. Basic Principles of Time Management Adjust your attitude Be organized Follow a routine Write down your goals Be selective Prioritize Give yourself extra time Track what you do Schedule downtime Find shortcuts Judith Lindenau jwl consulting
  6. 6. Judith Lindenau jwl consulting Time Management and Stress
  7. 7. Urban Legends about Stress Myth All Stress is bad I get more done with caffeine or sugar My problem with time management is that there’s not enough time The busier I am, the better I am using my time Reality There is good stress too. Know the difference! What goes up must come down. Time management means prioritize Are you doing what’s urgent or what’s important? Judith Lindenau jwl consulting
  8. 8. Myth: I’m ok. I don’t feel stressed. Reality: Um….hang on. Listen to your body’s early warning signs. Judith Lindenau jwl consulting
  9. 9. Simple Stress Management for Managers Talk to someone Ask for feedback Check your muscle tension Delegate tasks Go for a walk Write status reports Do something that has closure Judith Lindenau jwl consulting
  10. 10. Simple Time Management for Managers Judith Lindenau jwl consulting Start with the Stress Management Techniques we’ve mentioned!
  11. 11. Throughout the day, ask yourself: Is this what I want or need to be doing right now? Am I doing what’s important? Judith Lindenau jwl consulting
  12. 12. Create a Time Log 1 week: 15 minute intervals My Time Manager HourGuard Time Sheet Recorder • Iphone/Ipad Time Manager App $.99
  13. 13. Do a “to do” list at the end of each day. Prioritize it! Set aside time the first thing in the morning to complete the Number One Priorities. Don’t take phone calls during that time. Tell people to hold the interruptions! Judith Lindenau jwl consulting iPad, iPhone: “Toodles”, $.99 Ta Da List ( / ) Checkvist (free and shareable)
  14. 14. Clean Up Your Desktop The last 5 minutes of the day, clean up your desktop. Don’t be a victim in the morning! Judith Lindenau jwl consulting
  15. 15. Ask the right question: Where am I really needed? That’s a much more important question than “Where can I help?” Judith Lindenau jwl consulting
  16. 16. Do I need to do this now? Do I need to do this at all? Learn the difference between these two questions when faced with a new task! Judith Lindenau jwl consulting
  17. 17. Delegate! Remember the art of good delegation from my last presentation! Judith Lindenau jwl consulting
  18. 18. Learn how to read your mail— At the same time every day. Sort into ‘read now’, ‘act now’ and ‘later’. Checking throughout the day is a time-waster! Judith Lindenau jwl consulting
  19. 19. E mail Tips 1) Let your email program manage your email as much as possible. Use folders for spam, important email. 2) Do not check your email on demand. Turn off your notify software. 3) Don't read and answer your email all day long. Schedule an hour and stick to it! 4) Don't answer your email at your most productive time of day. Try late afternoon. Judith Lindenau jwl consulting
  20. 20. Calendar Management Gcal from Google Judith Lindenau jwl consulting Calendar: Google GCal, with its multiple calendars (one for work, one for personal, one for family?), its email reminders, and quick add extensions
  21. 21. Project Management and Collaboration Software Project management: Backpack or Basecamp. You can share pages, have checklists or other lists for the project’s task, set up pages for each project, add files and notes and images, even send yourself reminders and do “white papers” for collaboration Free for single user. Judith Lindenau jwl consulting
  22. 22. Contact Management Software Judith Lindenau jwl consulting Contact management: Big Contacts or High Rise . Big Contacts and High Rise (from the same makers of Basecamp and Backpack) go beyond storing phone numbers, addresses and email addresses. They also can store notes for each contact, phone calls made, meetings held, and tasks that need to be done. Web Based, access anywhere Big Contacts: $9 per month
  23. 23. Google Voice One Phone Number Voice Mail Transcription/email SMS to email Share voice mail messages via email International calls ($.02) Screen Callers Block Callers Conference Calls (add callers) Mobile App with Free Text Messages Judith Lindenau jwl consulting
  24. 24. Google Apps
  25. 25. Why Work Doesn’t Happen at Work Jason Fried—TED Talks Video Judith Lindenau jwl consulting
  26. 26. 231-715-1416 Judith Lindenau JWL Consulting T h a n k You! Judith Lindenau jwl consulting