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Grant Writing Workshop - AOPPAO & SPPAO


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Ken Murphy, ArtsNL's Program Manager will be giving a Grant Writing Workshop in partnership with Business & Arts NL Monday, November 30 in the City of St. John's City Hall Foran-Greene Room at 1pm. These are the accompanying slides for that workshop.

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Grant Writing Workshop - AOPPAO & SPPAO

  1. 1. Presented by: ArtsNL Grant Writing Workshop for Professional Arts Organizations
  2. 2. ArtsNL Mandate ArtsNL is a non-profit Crown agency created in 1980 by The Arts Council Act. Its mission is to foster and promote the creation and enjoyment of the arts for the benefit of all Newfoundlanders and Labradorians. The Council is governed by a volunteer board of 13, appointed by government, reflecting regional representation of the province. This includes 10 professional artists who provide sectoral representation of the arts community; one community representative (with an interest in the arts); one business representative (with an interest in the arts); and one representative of the Department of Business,Tourism, Culture and Rural Development (non-voting). ArtsNL receives an annual grant from the Province to support a variety of granting programs, program delivery, office administration, and communications. It also seeks support from the public and private sector. It supports the following artistic disciplines: dance, film, multidiscipline, music, theatre, visual art, and writing.
  3. 3. ArtsNL Funding Programs  Professional Project Grants Program Professional individual artists and arts groups  School Touring Program Professional individual artists, arts groups and not-for-profit arts organizations  Professional Artists’ Travel Fund Professional individual artists and arts groups  Sustaining Program for Professional Arts Organization Professional not-for-profit arts organizations  Annual Operating Program for Professional Arts Organizations Professional not-for-profit arts organizations  Community Arts Program Community based not-for-profit arts groups and organizations  ArtsSmarts Schools in the K-12 provincial school system  Labrador Cultural Travel Fund Residents of Labrador and Labrador based arts and heritage groups or organizations
  4. 4. Grant Writing: Annual Operating Program for Professional Arts Organizations Your application will consist of the following 4 parts:  The Application Form  The Annual Budget  The Project Description(s)  Support Materials 7 copies of the application and support material must be submitted. Application deadline is February 15 annually
  5. 5. The Application Form Tips and Advice  READ the whole application before you write anything! Do you have the latest version? Do you understand everything stated?  The application form should be the first thing you read and the last thing you complete!  Hand print or type the application. (Online form)  Make sure you sign the application form!  Make sure the start date is after April 15.  Read the budget notes section carefully.  (
  6. 6. Required Attachments:  A description of the organization’s history  A detailed description of the season/events for your upcoming year  A list of your current board members including residency information  A detailed annual budget for the organization for your upcoming fiscal year  Updated resumes/bios for key artists featured in the upcoming year’s season/events  One copy of the financial statement for the organization’s last completed fiscal year (Must include a list of revenues and expenses, annual surplus/deficit for the last completed year, and accumulated surplus/deficit for the organization.) Optional attachments:  Relevant support material
  7. 7. Project Description The W5 Approach  WHAT (HOW): Very simply, what do you want to do? Present a play, exhibit art work, show films? What is the duration of the event? How does it fit in the artistic genre? What is it about? How do you plan to create/develop the work? How will it be presented? What will you need to make this project happen?  WHO: Who will be working on this project? Be sure to include resumes and a statement outlining their role in the project.  WHERE: Where will this project happen? Is it touring? Where will it be performed or exhibited?  WHEN: This is a simple time line of what you see happening when for your project, and when it will take place based on your project plan.  WHY: Why do you want to do this project? Is it part of your mandate? Will it stretch the artistic goals of your organization? Is it a unique opportunity that will not be possible at another time?
  8. 8. Support Materials  Always include 7 copies of your support material.  Make sure reviews are good ones.  Images should be of good quality, and in a digital format (pdf, tif,jpeg).  Don’t include a video of a play or a dance piece unless it is of very good quality and has been edited.  Manuscripts must be typed.  Make sure press clippings are legible.  You must include an self addressed envelop with correct postage if you want your support materials returned by mail.
  9. 9. The Annual Budget Things to Remember  The budget should be completed after you have completed your project description. Get the vision of the project(s) nailed down first, and then you can have a clear idea of what the vision is going to cost.  Capital costs cannot be covered through ArtsNL  Quotes: include quotes for any costs over $1,000.  You can use your own budget form, but keep it simple.  Try to be as exact as possible. A little research can go a long way to showing professionalism.  Make sure you check your figures. Twice.  ArtsNL requires other contributions towards a project. These can come from other funders (Canada Council, City Arts Jury, corporate support), or from the project itself (box office, guaranteed sales), or from a benefactor.  If you are not familiar with developing a budget you should have an experienced artist or arts administrator look it over.  Read the budget notes on the application form carefully
  10. 10. Final General Tips  Have someone read over your application with a critical eye.  Get your application in early! We can read through your project description and offer feedback before the deadline.  Check your budget figures! Twice!  Remember, everyone wants to give you a grant! Make it as easy as possible for them to say yes!  Sometimes competition can be tough, so don’t get too discouraged by a rejection. This is especially true for your first couple of applications.  If you don’t get a grant be sure to get feedback. Call after the grant release date and we will tell you what the committee thought of your application.
  11. 11. Grant Writing: Sustaining Program for Professional Arts Organizations Your application will consist of the following parts:  Mandate and governance Item 1: (New Applicants Only) A copy of the organization’s Certificate of Incorporation issued by the Government of Newfoundland and Labrador Item 2: An up-to-date list of the organization’s Board and/or Directors.  Artistic/Operational Activity and Vision Item 3: A brief Organizational History that includes the Organizational Mandate, Artistic Mission Statement, Item 4: The Artistic Director/Executive Director’s (or equivalent) vision for the organization for the next 3 years Item 5: An overview of the organization’s activities during the current and/or prior year to this application. Item 6: An overview of the organization’s planned activities for the coming 3 years. Item 7: Statistical data on your last completed year of activity. (To be completed on the CADAC website at  Organizational Employment, Professional Development, Fundraising and Outreach Item 8: An overview of the organization’s history of providing local employment, professional development activities for staff/membership, outreach to the general public, and fundraising activities.  Organizational Financial Report Item 9: A narrative report on the last complete financial year as reported in your financial statements. Item 10: Completed Budget Forms for your last two completed years, your current year and your upcoming financial year (To be completed on the CADAC website at ) Item 11: A copy of the organization’s most recent annual financial statement.  Support Material (optional)
  12. 12. SPPAO Eligibility Criteria Professional arts organizations must:  Have the development, production, and promotion of the arts as its primary mandate  Be based in Newfoundland and Labrador  Have at least half its board and/or membership currently residing in Newfoundland and Labrador for a minimum of 12 consecutive months immediately prior to the time of application  Be registered as a not-for-profit organization in the province  Have completed two consecutive years of significant operations in keeping with the mandate of the organization  Have a formal organizational structure including an active board of directors  Employ a professional artistic director/executive director or equivalent  Have sound administrative and financial management using typical business accounting and organizational management practices  Have a good record of providing local employment  Pay artist and professional fees in keeping with established national guidelines  Have an annual financial statement prepared (minimum acceptable is a review engagement prepared by an independent professional accountant)  Offer professional development opportunities for staff and/or membership  Demonstrate community outreach through workshops, school visits, fundraising, etc.  Maintain a minimum annual budget of $50,000 ($20,000 for dance and visual art organizations) for the last two years and the current year  Maintain a minimum annual budget of $50,000 ($20,000 for dance and visual art organizations) on all proposed budgets included in the application  Maintain a minimum annual budget of $50,000 ($20,000 for dance and visual art organizations) for the overall organizational budget for each fiscal year in which it receives sustaining program funding
  13. 13. SPPAO: Submitting an Application Potential first time applicants should submit a letter of intent to apply to the SPPAO to the program manager well before the application deadline. This will allow time to confirm eligibility, and enable peer assessors to view performances/exhibitions by the organization. Meetings to confirm eligibility start in January 2016. The SPPAO operates on a three-year cycle. New applicants may apply only in the first year of the cycle. Next year one deadline is February 15, 2017 The minimum SPPAO Grant is $15,000 annually. $575,000 is awarded annually.
  14. 14. SPPAO: CADAC Account Applying organizations must complete financial and statistical information on the Canadian Arts Database (CADAC) website. ( New applicants not already using CADAC must receive clearance to set up a CADAC account (a unique CADAC ID and password for your organization),and must complete financial and statistical forms on the website. Ensure you set up your account as early as possible.
  15. 15. Contact Information You can contact ArtsNL at: ArtsNL P.O. Box 98 (1 Springdale St., The Newman Bldg.) St. John’s, NL A1C 5H5 Phone: 726-2212 Toll Free (NL Only): 1 866 726-2212 Fax: (709) 726-0619 Web Site: Ken Murphy Donna Roberts Program Manager Labrador Cultural Outreach Officer