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OpenText Extended ECM for
SAP® SuccessFactors®

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OpenText. ©2016 All Rights Reserved. 2
Introducing OpenText Extended ECM for
SAP SuccessFactors
Supports document management
processing from Hire to Retire

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OpenText. ©2016 All Rights Reserved. 3
How do you manage your HR
Documents? Are you still relying on
paper files?
HR Document Management Challenges

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OpenText. ©2016 All Rights Reserved. 4
HR Processes are Document intensive
whether paper or electronic
Recruitment
&
Onboarding
Payroll
&
Comp.
Benefits
&
Health
Performance
&
Management
Learning
&
Development
Separation
&
Retirement
Offer Letter
Job Description
Background
Check
References
I-9
NDA
EEO
Welcome video
Employee
Handbook
Forms
W-2
W-4
Direct Deposit
Garnishments
Incentive Plan
401 (k)
Beneficiaries
Bonus Plans
Pension Plans
Stock Options
Executive Plans
Verify Dependents
FMLA docs
STD docs
Beneficiaries
Direct Deposit
Fitness
Reimbursement
ACA (Affordable
Care Act)
Performance
Review
Reference Letter
Disciplinary Letter
Promotion Letter
Transfer Letter
Expat Docs
Job Analysis
Sexual
Harassment
Trainings
Certifications
OSHA Training
Professional
Memberships
Videos
Term Letter
Exit List
Un-Employment
Vacation Payout
Legal Document
Retirement Plans
COBRA
Beneficiaries

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OpenText. ©2016 All Rights Reserved. 5
and grow to a massive scale
• 30-50 unique HR documents per employee
• >2 transactions per documents per year
• 7-30 years document retention time

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and massive volume
The volume of HR documents and related
transactions is massive
• 100,000 employees (at ca. 15% turnover rate)
• 3 - 5 Million unique HR documents
• 6+ Million annual document transactions

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causing key pain points
Day-to-day operations
High creation, discovery, & archiving costs as well as difficult access for
employees and managers
Paper handling & storage
Secure transportation of employee documents, high costs for printing,
copying, mailing, and archiving (in-house + external service)
Compliance
Keeping up with ever-changing regulations requires high effort and
increased risk during audits
Legal risk & security
loss due to fire, water damage, theft, fines and losing litigation case,
secure physical archive and data protection

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HyperConnected Content for HR
Processes
OpenText Extended ECM for SAP
SuccessFactors integrates documents seamlessly
into HR Processes

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Easy Employee Collaboration
Ÿ Seamless UI integration
Ÿ Easy Access
Ÿ File sync and share
Ÿ Mobile support
Only Extended ECM For SAP SuccessFactors provides
Efficient HR Administration
Ÿ Self-Service
Ÿ Document Generation
Ÿ Document Onboarding
Ÿ HR Reporting &
Workflows
Ÿ SAP HCM integration
Centralized Content Management
Ÿ Employee File
Ÿ Document Types
Ÿ Permission & Control
Ÿ HR Workspaces
Ÿ Dossier View
Ÿ Search
Global Information
Governance
Ÿ Lifecycle Management
Ÿ Document Retentions
Ÿ Regional Compliance
Ÿ Completeness Check
Ÿ Audit & Activity Log

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OpenText. ©2016 All Rights Reserved. 10
OpenText Extended ECM for
SAP SuccessFactors
Provides measurable performance
benefits and cost savings

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95% Reduction in document
duplication
20,000 hours saved per year
finding records
360 view of staff files
4200 hrs saved processing,
filing and time retrieving
documents
89% Quicker HR document
creation with improved
compliance and less errors
4.5 min call handling time avg
1,800 to 2,000 calls per day
Customer Benefits

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Your gain. Guaranteed
governance
Reduced HR
administrative
costs
Faster
implementation
Reduced legal risk
and liability
Reduced service
center response
time
Reduced staff
communication
cycle time
Increased HR staff
productivity
Better employee
satisfaction
Reduced IT
administration and
storage costs

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OpenText. ©2016 All Rights Reserved. 13
OpenText Suite for SAP
SAP Ariba Solutions | SAP S4/HANA | SAP Hybris | SAP SuccessFactors Solutions | Microsoft
INFORMATION DELIVERYINFORMATION MANAGEMENTINFORMATION PROCESSING
Invoice Management & OCR
Business Center / Digital Content
Processing
xECM for
Sharepoint
INFORMATION GOVERNANCE Archiving & Document Access
Core
Document
Presentment
Hybris Digital
Documents
Employee File
Management
Extended ECM
Digital Asset
Management
xECM for SAP
SuccessFactors
On Premise | OpenText Cloud | Hybrid

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www.opentext.com/SAP
@opentext
@jon_beardsley
facebook.com/opentext
linkedin.com/company/opentext