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  1. 1. Office 2010: Ultimate Tips and TricksOffice 2010: Ultimate Tips and Tricks By: Matt Smith http://smidgenpc.com/ Edited by: Justin PotThis manual is the intellectual property of MakeUseOf. It must only be published in its original form. Using parts or republishing altered parts of this guide is prohibited. http://smidgenpc.com | Matt Smith Page 2 MakeUseOf.com
  2. 2. Office 2010: Ultimate Tips and TricksTable of ContentsChapter 1: Introduction .......................................................................................................... 4 Welcome to Office 2010 ..................................................................................................... 4 Tips - Incoming!.................................................................................................................... 5 Backward Compatibility ..................................................................................................... 5Chapter 2: Exploring Backstage ............................................................................................ 6 Customizing the Ribbon ...................................................................................................... 6 Collaborate Backstage ...................................................................................................... 8 Fix Those Annoying File Blocks ............................................................................................ 8Chapter 3: Word! ................................................................................................................... 10 Making Repetitive Tasks Quicker ..................................................................................... 10 Learning to Use Building Blocks - Continued .................................................................. 11 Enjoying Word’s Improved Document Search .............................................................. 13 .Doc and .Docx Compatibility ......................................................................................... 13Chapter 4: Excel .................................................................................................................... 15 Present Data at a Glance with Sparklines...................................................................... 15 Groups Save Time .............................................................................................................. 16Chapter 5: Power Up Powerpoint ....................................................................................... 18 The New Transitions Tab .................................................................................................... 18 Quick Application and Replication of Animations ....................................................... 19 Go Beyond Animation with Video .................................................................................. 21 Live Broadcasting .............................................................................................................. 22Chapter 6: Looking Out for Outlook ................................................................................... 24 Social Gatherings ............................................................................................................... 24 Follow Conversations ......................................................................................................... 25 Find Emails Easily with Search ........................................................................................... 26Chapter 7: Conclusion .......................................................................................................... 27 http://smidgenpc.com | Matt Smith Page 3 MakeUseOf.com
  3. 3. Office 2010: Ultimate Tips and TricksChapter 1: IntroductionWelcome to Office 2010There are few names in PC software more iconic than Office. The word itself isgeneric, but the popularity of Microsoft’s productivity suite has made it instantlyrecognizable in the context of computers. It reaches beyond the boundaries ofgeekdom and into the lexicon of everyday cubicle warriors, who use the softwareconstantly for everything from email composition to corporate presentations.Microsoft’s last version of Office, Office 2007, was a big deal. It was nearly as largean overhaul as Windows Vista was compared to Windows XP. While Office 2007 hasmany detractors – any major change to a popular and entrenched program isbound to result in some agony – the revision was mostly successful. Microsoft rolledout a major new user interface, known as Ribbon, without excessive growing pains.Office 2010 is, by comparison, a minor update. That’s not to say it doesn’t includenew features, some of which are incredibly useful, but the interface is largely thesame. Users of Office prior to Office 2007 had a bit of a learning curve associatedwith becoming re-acquainted with the software, but anyone comfortable withOffice 2007 should have no problem with 2010. http://smidgenpc.com | Matt Smith Page 4 MakeUseOf.com
  4. 4. Office 2010: Ultimate Tips and TricksTips - Incoming!Since Office 2010 doesn’t change as much as Office 2007, there isn’t as much toinstruct users on how to use the new software. Users who are coming from 2003 willstill have to become acquainted with the Ribbon interface, but frankly, most generaltips related to the 2007 version will still help you there (but specifics, of course, havechanged).Instead, Office 2010 has many improvements. This guide will focus on teaching userscoming to Office 2010 how to take the most from the program and use everyfeature offered. In most programs, it’s not hard to find every single feature, butOffice 2010 is so expansive that even veteran users will often find that they aren’texpert in even half of the capabilities the software offers.The tips you find here should be of use to most people who use Office 2010 regularly.My goal was not to go for obscure hacks, but rather to present useful informationthat isn’t commonly known. Hopefully this will make you more productive, or at leastgive you the tools needed to handle your work with more speed and less stress.Backward CompatibilityThe tips that I’m presenting in this guide are purely from the perspective of Office2010. That is not to say some of them won’t be partially or fully applicable to Office2007, but a lot of the tips focus on new features that were added in Office 2010.Mac fans who are using Microsoft Office for Mac 2008 – which likely includes mostpeople reading this on an Apple computer - will find very little information in thisguide useful. Microsoft Office for Mac 2008 didn’t even use the ribbon interface, sothere are many differences. You’re more likely to find similar features in the recentlyreleased Microsoft Office for Mac 2011; however, keyboard shortcuts and menulayouts may be different in many situations. http://smidgenpc.com | Matt Smith Page 5 MakeUseOf.com
  5. 5. Office 2010: Ultimate Tips and TricksChapter 2: Exploring BackstageThe largest change to the Office 2010 interface is the introduction of the Backstage.Gone is the File menu, and gone also is the Office button from Office 2007. Nowyou’ll find a File tab. But when you click on it, you’ll no longer open a menu, butinstead open an entirely new portion of the interface.Despite the new interface element, most of the tasks accomplished in Backstageare completely mundane. You can open, save, and print files, explore recentdocuments, and open new documents. Yawn!There are, however, some interesting features to be found if you dig deeper intoBackstage. You just need to go looking for them.Customizing the RibbonThe Microsoft Office ribbon isn’t going anywhere – at least, not until Microsoftdecides to revamp Office again, which likely won’t happen until the end of thisdecade.Don’t take this to mean that what you’re presented with the first time youopen Microsoft Office is set in stone. It is possible to trick out the interface ofOffice 2010 in a number of ways, although the method of doing so isn’tobvious while you are using the software. Changing the interface requires thatyou go Backstage and open the Options menu, then navigate down to CustomizeRibbon. http://smidgenpc.com | Matt Smith Page 6 MakeUseOf.com
  6. 6. Office 2010: Ultimate Tips and TricksThe ribbon interface is, by default, fairly busy. However, it actually does not representthe vast majority of potential commands that are available in any particular pieceof Office software. The entire point of the Ribbon interface was to reduce clutter,and this meant getting rid of deep menu trees and getting rid of command buttonsfor functions that were rarely used.Of course, rarely used is not the same as never used. Those commands are still there,and you can find them in the Commands, not in the Ribbon section.Let’s say, for example, that I wanted to have quick access to the Borders andShading menu, and I want to add this button in the Insert tab. I can’t addcommands to any of the default groups, so to do this I have to highlight the Inserttab and then click New Group. Once I’ve created a custom group, I can thenhighlight that group and bring over the Borders and Shading command. Presto!Now, Borders and Shading appears in my Insert tab.That’s just the beginning. You can also create new tabs, so if you’d like you couldcreate an entire tab full of custom groups with custom commands. Although I’m notenough of an interface junkie to want to do this, the tools are available to you ifthat’s what you’d like to do. http://smidgenpc.com | Matt Smith Page 7 MakeUseOf.com
  7. 7. Office 2010: Ultimate Tips and TricksCollaborate BackstageThe Save command found in previous versions of Office has now been replacedwith a Backstage section called Save and Send. You can use this to save yourdocuments, of course. But this is also where Office’s many collaboration featurescome into play.There are a few ways to share documents (besides email, obviously). The Save toWeb option will save your documents to your Windows Live Skydrive account. This isa free account that can be used to store documents and share them with others.Skydrive uses a web interface and can be accessed at skydrive.live.com.From Skydrive you can share documents with your friends, family and co-workers byeither sending a link or adding them to the file permissions (via their email address). Ifyou give permission, others can edit these documents, creating a truly collaborativeMicrosoft Office document without the need for a Sharepoint server – althoughSharepoint is still part of the Office ecosystem and can, in fact, be accessed directlybelow Save to Web.Fix Those Annoying File BlocksIts sad, but true: security improvements go hand-and-hand with annoyance. Addingmore hurdles for malware unfortunately results in more hurdles for users. I’d beperfectly happy with not running a firewall and antivirus if malware did not exist. Butit does, so I have to deal with adding those extra pieces of software to my system.Office 2010 has its own security improvements and its own correspondingannoyances, the greatest of which has to deal with file trust. Many older file typesfrom Microsoft have been dissected by hackers over the years, and security flawshave been found. Malware such as macro viruses, which hide in Excel spreadsheetmacros, piggy-back seemingly legitimate Office documents as a means ofspreading. http://smidgenpc.com | Matt Smith Page 8 MakeUseOf.com
  8. 8. Office 2010: Ultimate Tips and TricksBy default Office 2010 blocks certain types of documents. They will open, but only inProtected View, which means they can’t be edited. To change this behavior youcan open Options in the Backstage area, then go to Trust Center, and then openTrust Center Options. Finally, open File Block settings. You’ll find a number of file typesand checkboxes that can be selected to enable or disable handling those files inProtected View.While you’re there, you might also want to check out the Protected View menu,which determines how Protected View handles files from certain origins, such asthose downloaded from the Internet. Just keep in mind that while disablingProtected View might be more convenient, it could open you up to certain malwarethreats. Microsoft didn’t put the feature into Office because its programmers hadtoo much time on their hands! http://smidgenpc.com | Matt Smith Page 9 MakeUseOf.com
  9. 9. Office 2010: Ultimate Tips and TricksChapter 3: Word!Microsoft Word is undoubtedly among the mostused pieces of software on the planet. It’s the go-to word processor for businesses, schools,governments and most home users. You wouldn’tthink that a word processor could be complex, butthere are actually a lot of ways to manipulate adocument, and Word has grown over the yearsfrom a fairly simple tool into a comprehensiveprogram that can be used to create nifty materialslike the .PDF guide you’re reading right now.I thought that I knew everything there was to know about Word when I begancomposing this guide, but as it turns out I was wrong. I mostly use Word for writing,but there’s more to the software than that.Making Repetitive Tasks QuickerWord documents aren’t always unique – in fact, I’d bet that most of the contentcreated with Word is in some way a repetition of content that’s already beencreated before. That may sound odd, but think about it. Businesses use Wordconstantly, and businesses put out a lot of documentation with repetitive informationlike the business’s address, the names of employees, and so on.If you’re in a situation like this you can make life easier by creating a Quick Part.Select whatever text or content you plan on frequently using and then go to theInsert tab. Find the Quick Parts button and click on it to call a drop-down menu.Now, click on Save Selection to Quick Part Gallery. A window will open promptingyou to enter the name of the quick part. You might want to create a new categoryfor it if you intend to have many different quick-parts, but you shouldn’t have muchreason to change the Save In and Options categories. http://smidgenpc.com | Matt Smith P a g e 10 MakeUseOf.com
  10. 10. Office 2010: Ultimate Tips and TricksNow that you’ve made a Quick Part, you can enter it by clicking the Quick Partsbutton and then selecting it from the drop-down menu. Doing this for commoninformation, such as a business address, can save a lot of time and effort.Learning to Use Building Blocks - ContinuedThe Quick Part you created is part of a larger category of Microsoft Word toolsknown as Building Blocks. A Building Block is any type of saved content that is not adocument, but rather a portion of a document - and it’s not saved on its own, but inthe Word interface. Once saved, you can call upon that Building Block again. In thisway you can use very complex design elements in numerous documents withoutspending ages trying to correctly format them.We’ve already talked about how to make a Quick Part, which is one type of BuildingBlock, but it’s not the only type. You can apply Building Blocks to Headers andFooters, after which they can be selected and automatically added to one or all ofthe pages of a document.For example, let’s say I want to create a header for my business. I type the following. Acme Services |555-123-4567|811 Strump Street, New York, NY Al All Your Togglelumping Needs – In One Convenient Location!To all of you document ninjas out there - I didn’t say it was a GOOD header. It’s justa header for example purposes, of course!As the chief of advertising for Acme Services, I want to save this header so that I canuse it in the future. That’s no problem. I just select, click on the Header button in theInsert tab to call the drop-down menu, and then click Save Selection to HeaderGallery. Just as with the Quick Part made in the earlier example, my custom headernow appears whenever I click on the Header button. http://smidgenpc.com | Matt Smith P a g e 11 MakeUseOf.com
  11. 11. Office 2010: Ultimate Tips and TricksIf you think that the process for creating a custom footer is the same, pat yourself onthe back. It most certainly is! There are also two other buttons on the Insert tab thatprovide the same functionality; the Equation button and the Cover Page button.Of course, as you become familiar with Building Blocks and begin to use them morefrequently you may end up needing to rearrange, delete, or change some of theBuilding Blocks you have available. You can access the Building Blocks Organizer byclicking on Quick Parts and then clicking the Building Blocks Organizer menuselection. Or, if you’d like, you can use the instructions in the Chapter 2 section“Customizing the Ribbon” to add the Building Blocks Organizer as a button to yourInsert tab.The organizer itself is extremely basic, so I’ll explain it quickly. The organizer windowconsists of a list of Building Blocks on the left and a preview pane on the right. TheEdit Properties button will bring up the menu that you used to add the Building Blockso you can change the category and so on. As you might expect, the Insert buttonplaces the Building Block in your document and the Delete button makes theBuilding Block vanish from your sight! http://smidgenpc.com | Matt Smith P a g e 12 MakeUseOf.com
  12. 12. Office 2010: Ultimate Tips and TricksEnjoying Word’s Improved Document SearchDocument search has always been part of Office, but it’s not always been easy touse. It used to be its own menu that opened up and requested that you typed whatyou were looking for. Then you’d basically go through the document, one instanceof the word or phrase at a time. It worked, but it was slow and confusing.Microsoft has smartened up with Office 2010 and modeled the search function tobe more like an online search engine. That means context. When you open search(the shortcut is still Ctrl-F) a sidebar expands on the left side of the screen, and youcan type in what you’re looking for. However, you are now provided with a short textexcerpt from your document, which provides context for what you’re trying to find.When you’ve located what you were looking for you can click on the correspondingpreview in the sidebar to be taken directly there.This new search feature is much quicker than what was offered before, but you canstill access the older menu by clicking on the arrow besides the search magnifyingglass. This will present a drop-down menu that includes Advanced Find and Find andReplace, both of which open a menu similar to the older search function. You canalso navigate directly to a specific page or other document element by using theGo To function. Finally, you can search for graphics, tables, and equations byselecting these options from the drop-down menu..Doc and .Docx CompatibilityBefore moving on to Excel, I wanted to add a brief note about the differencebetween .doc, Microsoft’s older document format, and .docx, the new format.Microsoft switched to .docx in Office 2007, but the change was significant and still http://smidgenpc.com | Matt Smith P a g e 13 MakeUseOf.com
  13. 13. Office 2010: Ultimate Tips and Trickscauses users some confusion when they’re coming from older versions of MicrosoftOffice.The new .docx format is now the standard for Microsoft Word. All versions ofMicrosoft Word after Office 2007 will be using this format. However, all earlier variantsof Microsoft Word are unable to open .docx.You can fix this by downloading an Office compatibility pack. However, you will losesome of the features available in Office 2007 in above. For example, Bibliographyand Citation text is converted to standard, static text. A full list of the features lostwhen opening a .docx file in an older version of Word is available from Microsoft. http://smidgenpc.com | Matt Smith P a g e 14 MakeUseOf.com
  14. 14. Office 2010: Ultimate Tips and TricksChapter 4: ExcelExcel has been a favourite tool of organizers andnumber-crunchers for over two decades. Microsofthas gradually added new functions over time, buthasn’t rested or failed to keep up with competitors.Microsoft Excel is still the premier; indeed, there arefew competitors that are remotely as capable.Present Data at a Glance with SparklinesOne of the cool new features added in Excel 2010 is Sparklines. If you’re like me, andyou don’t pay attention to the names of graphs and other such information, youmay not have heard of Sparklines – but you’ve probably come across them in anewspaper or on a website.A Sparkline is a small, high density graph that is meant to present a condensed formof information. Unlike a full graph, that usually has a visible X and Y axis , Sparklinesare alone. They don’t provide as much detail as a normal graph, but becausethere’s no X and Y axis or other luggage, you can fit Sparklines into small spaces –like a cell on a Microsoft Excel spreadsheet - easily. Sparklines are quicker andsmaller than a full graph and often just as useful. http://smidgenpc.com | Matt Smith P a g e 15 MakeUseOf.com
  15. 15. Office 2010: Ultimate Tips and TricksThere are three different types of Sparklines; line, column and win/loss. The first twoare likely to be familiar to anyone who has used charts even a few times before. Theline chart makes a graph of each data point and then draws lines between them, ofcourse, and the column chart make each data point an appropriately sizedcolumn. The win/loss option is a bit different, however; it presents information as abinary “up” or “down” box.Sparklines are simple to insert. You only need to click the appropriate Sparklinesbutton in the insert tab and then select the data you want to graph. Everything elseis handled for you automatically. You can click on the Sparkline and select theSparkline Tools tab to make some adjustments. For example, line graphs are smoothby default, but you can click the Markers checkbox to add a square box torepresent each data point. You can also edit the colours of the graph. One popularexample is the use of a green colour to highlight the most positive data on a graphand a red colour to indicate the most negative.Groups Save TimeExcel spreadsheets usually start small, but they can turn into real monsters. Making apersonal budget seems simple enough; but if you end up itemizing everything youbuy, reconciling all of your books precisely, and making charts to visualize the ratethat you’re paying off debt, the whole thing can become surprisingly complex. Andthat’s just one person. Organizations can end up with spreadsheets with tens orhundreds of pages. http://smidgenpc.com | Matt Smith P a g e 16 MakeUseOf.com
  16. 16. Office 2010: Ultimate Tips and TricksManaging a sprawling spreadsheet is difficult, but one way of saving some time is bygrouping sheets. The grouping lets you automatically reproduce formatting on onepage of a spreadsheet on all other pages. For example, let’s say that I want to run amonthly budget over the course of a year. I could make a spreadsheet with twelvepages, and then group them to reproduce the formatting. I’d only have to formatone page to format every month for the entire year.There are two ways edit pages as a group. If you want to edit every page you haveopen, you can right-click on any Sheet tab and then click Select All Pages. All of thepage tabs should be highlighted in white to indicate they’re being edited together.Alternatively, you can pick out select sheets by clicking on them while having theCtrl keyboard button pressed. In either case, you should see the [Group] text nowappear in the sheet’s name on the title bar. http://smidgenpc.com | Matt Smith P a g e 17 MakeUseOf.com
  17. 17. Office 2010: Ultimate Tips and TricksChapter 5: Power Up PowerpointMicrosoft Powerpoint is both a blessing and a curse foroffice workers everywhere. On the one hand, it’s agreat way to create presentations that can be usedalongside a speech or in a meeting. On the otherhand, it’s the prime weapon of office cheesiness,partially thanks to the overuse of pixelated, genericclipart.The folks at Redmond aren’t completely drunk on their own kool-aid, however, andthey’ve been working hard to make Powerpoint a more modern and slickerpresentation tool. That’s why most of this chapter focuses on features of Powerpoint2010 like videos and animations. Want to lose the cheese? Start reading!The New Transitions TabPowerpoint animations used to be fairly terrible, but they’re becoming moresophisticated. They’re such an important part of Powerpoint 2010, in fact, that thereare now two tabs that are entirely devoted to animations. The first one we’re goingto talk is transitions. In Office 2007 these functions were placed together into theanimations tab, but now that they’re separate there is more detail provided foreach function.Transitions in Powerpoint work the same as they do in a video editor like iMovie orWindows Live Movie Maker. When you open the tab you’ll find a gallery of transitionswith a wide variety of options. You can also adjust the duration of the transitions; thesounds (if any) used alongside the transition, and apply the transitions to all slides atonce. Transitions are selected simply by clicking on them. You don’t have to clickOK, or set them up, or anything – click once, and you’re done. http://smidgenpc.com | Matt Smith P a g e 18 MakeUseOf.com
  18. 18. Office 2010: Ultimate Tips and TricksQuick Application and Replication of AnimationsThe Animations tab is a bit deeper in Office 2010, and while this tab did exist in Office2007, it’s actually the tab with the most new content. Now that transitions have theirown tab, separate from animations, there are lots of new things included. Forexample, animations like Motion Paths are now held in a gallery, and they’re mucheasier to use than before.That said, the best new features related to animations are also among the leastobvious, and aren’t new ways to add animations but rather new ways tomanipulate them and easily replicate them. Take Animation Painter as oneexample. This tool, located to the right of the animation tab gallery, lets you quicklycopy an animation to multiple objects. First, you click on an object that has beengiven an animation. Then, click Animation Painter. The next object you click in yourPowerpoint will be given the same animation. You can then click Animation Painteragain and do this for another object, and so on. In this fashion, you can easily applyan animation to multiple objects. http://smidgenpc.com | Matt Smith P a g e 19 MakeUseOf.com
  19. 19. Office 2010: Ultimate Tips and TricksThe Animation Pane is also incredibly useful. Found above the Animation Painteroption, the Animation Pane lets you change how animations play in yourpresentation. When you click on a slide with animations, the animations will appearin the order they’ll display. You can re-arrange them via drag-and-drop. But theydon’t have to play in order at all; if you right click an animation in the AnimationPane, you’ll have the option of playing the animation alongside the animation thatcomes before or after. Precise adjustments to timing can be made by dragging therectangles that are found besides the text of each animation – this changes whenthe animation begins to play and how quickly it plays. http://smidgenpc.com | Matt Smith P a g e 20 MakeUseOf.com
  20. 20. Office 2010: Ultimate Tips and TricksGo Beyond Animation with VideoOkay, animations are fine and dandy. You can use them to add some extra flair to adocument, or for more practical purposes, such as keeping certain information off-screen until you want it, at which point you swing it in with a nice animation.However, animations are limited; you have to use what Powerpoint gives you, or getREALLY creative with still images. Wouldn’t it be easier to just add video?The answer used to be “well, not really” due to Powerpoint’s shoddy implementationof video objects. 2010 has changed things, however. You now can easily embedvideos from both local and online files, and you have access to a wide variety ofediting options.First things first – you’ll find the Video button on the far right of the Insert tab. You canclick on it to go directly to adding a local file, or you can click the arrow beneath foradditional options, such as adding a file from a website.Once you have added a video it will appear in the slide with a little player alongsidethe button, with which you can pause or play the video. By default, you will need toclick in order to start the video when the slide appears, but remember the AnimationPane? Well, it’s back, and can be used to edit the timing of videos so that they playat the beginning of a slide or alongside other objects. http://smidgenpc.com | Matt Smith P a g e 21 MakeUseOf.com
  21. 21. Office 2010: Ultimate Tips and TricksYou’ll find more options if you right-click on a video and then click Trim Video. Thiswill open a small editing menu that allows you to adjust the length of the video andclip off parts that aren’t needed. You can also modify the video using the FormatVideo option. This lets you adjust brightness, crop the video, and make othermodifications.Live BroadcastingSo Powerpoint 2010 no longer handles videos as though it were made in 1999. That’sgreat, but perhaps you’re just left thinking “well, it’s about time.” If so, don’t worry.They’ve gone one step further and added an awesome feature that’s quitemodern; broadcasting. This feature lets you show your Powerpoint to others acrossthe Internet. http://smidgenpc.com | Matt Smith P a g e 22 MakeUseOf.com
  22. 22. Office 2010: Ultimate Tips and TricksTo access this new feature click on the Slide Show tab, then click the Broadcast SlideShow option. A window for the PowerPoint Broadcast Service will open. To use it, youneed a Windows Live ID – like some other features, such as the SkyDrive file sharingwe talked about in chapter 2. After you enter your Windows Live ID you will be givena link. Anyone who has the link can view the slideshow.Surprisingly simple, isn’t it? You can even put the link in your own browser if you’d likea demonstration. http://smidgenpc.com | Matt Smith P a g e 23 MakeUseOf.com
  23. 23. Office 2010: Ultimate Tips and TricksChapter 6: Looking Out for OutlookAlthough Microsoft updated Windows 2007extensively, one area that notably didn’t receive thebulk of the updates – such as the Ribbon interface –was Microsoft Outlook. Unlike its brethren, Outlookretained the old-fashioned menu-tree design.Although not everyone was unhappy with that, it didleave the program feeling like an odd man out.Office 2010 solves that problem and updates it tobring it in line with the rest of the Office suite. You willnow be using the Ribbon interface just as you wouldin any other Office program. That’s far from the end of Outlook’s revision – there is ahost of new features that are worth exploring.Social GatheringsMicrosoft is often seen as a stodgy, old-fashioned company, which is probably whyMicrosoft tries very hard to add social networking features to most new products.Outlook is no different, and the 2010 revision contains a feature called SocialConnector. The job of Social Connector is to import social network contacts intoOutlook so that you have that information available when you send emails.Office 2010 supports four different social networks - Facebook, LinkedIn, MySpaceand Windows Live Messenger. The connectivity isn’t installed by default, so you haveto go to the Microsoft Office website and download the software. Fortunately theinstaller is no more than 12 megabytes, so it’s a quick download.Once you run the Social Connector Provider for your favorite social network, go tothe People Pane in the View Tab, then click on Account Settings. A window will popup showing all of the connectors you have downloaded and installed; if you did notvisit the website above and install the software, you’ll only see the My Site option.Clicking on the checkbox next to a particular social network will bring up a loginscreen. http://smidgenpc.com | Matt Smith P a g e 24 MakeUseOf.com
  24. 24. Office 2010: Ultimate Tips and TricksAfter you’ve done this, information about a contact will appear below the readingpane. This may be minimized by default, so click on an email to open it for readingand then find the small contact listing, separated by a movable white bar, at thebottom.This feature pulls information about anyone. Of course, if you’re talking to themregularly in email you may want to add them as a friend, which you can do byclicking on the little green plus symbol.Follow ConversationsThe idea of the email “conversation” is probably one of the most significantadvancements to email in the last five years; Gmail users don’t know how tofunction without it. It only makes sense that emails that are part of the same chain ofresponses should be lumped together so they’re all easily viewable at once, but formost of email’s life that’s not how it worked.Office 2007 was notably lacking this feature, and since Office is mainly updated inbig leaps rather than small patches, Outlook users had to wait until Office 2010 for it.But now you have it, and while the feature may be late, it makes up for that bybeing a particularly good rendition of the idea.The conversation feature actually is not turned on by default, but can easily beactivated by going to the View tab and clicking the checkbox next to Show asConversations.After enabling conversations, you have a few choices you can make, which areenabled using the Conversation Settings button. The only option selected by default http://smidgenpc.com | Matt Smith P a g e 25 MakeUseOf.com
  25. 25. Office 2010: Ultimate Tips and Tricksis Show Messages From Other Folders, which simply lets conversations span multiplefolders. The other choices are as follows.  Show Senders Above the Subject: Simply flips the sender and subject lines so that the subject is now on the bottom.  Always Expand Conversations: Automatically converts a conversation into expanded view, which shows all people involved in the conversation, when you click on it.  Use Classic Indented View: Turns off the funky conversation graphs that are supposed to show you how different people and messages relate to each other, but sometimes fails to be clear.Find Emails Easily with SearchIn chapter 3 I touched on the Word navigation pane, which replaced the old Findwindow. Word isn’t the only Office 2010 program that has received an updatedsearch feature, however; Outlook also has one, and it’s even more detailed.You can begin searching by typing into the inconspicuous text box located overyour email previews. As you’d expect, typing in a word or phrase will narrow downthe list of results to those that include what you’re looking for. The real magic is foundin Tab that now appears in the Ribbon interface.Using the Search tab you can drastically narrow down your search. It’s possible tosearch only emails from a specific contact, only the subject line, only emails withattachments, only emails sent within a certain time frame, only emails that areunread, only emails that are categorized, and more. You can also open recentsearches. http://smidgenpc.com | Matt Smith P a g e 26 MakeUseOf.com
  26. 26. Office 2010: Ultimate Tips and TricksChapter 7: ConclusionThe tips and tricks found in this guide were picked to help you increase yourproductivity with Office 2010. I wanted to brush aside the technical mumbo-jumbo,forget about features that aren’t exciting, and go straight to what’s truly cool andwhat can truly save you time. Learning about an Office suite isn’t everyone’s idea ofa good time, but if you use Office as frequently as I do, learning how to customizethe interface or make cool graphs is awesome – in an admittedly nerdy way.Still, even this guide can’t contain every single Office tip or trick. MakeUseOf’s teamof writers is always looking for cool things to do with software, and we have a fairamount of articles covering different aspects of Office 2010 and its suite ofprograms. I’ve listed some of the most interesting articles below.  5 PowerPoint Search Engines To Seek Out Publically Available Presentations  15 Useful Excel Templates for Project Management and Tracking  Boost Your Microsoft Office Skills With Ribbon Hero  How To Add Live Web Pages To A Microsoft PowerPoint Slide  How To Build a Mind Map in Microsoft Word  How To Create A Website Header Image Using PowerPoint  How To Collaborate With Track Changes In Microsoft Word http://smidgenpc.com | Matt Smith P a g e 27 MakeUseOf.com
  27. 27. Office 2010: Ultimate Tips and Tricks How To Harmoniously Work With Google Docs from Microsoft Outlook How To Use Drop Caps To Enhance Your Text In Microsoft Word A Microsoft Office 2010 Review – Better Than Office 2007? The Top Five Sites To Download Microsoft Word Templates Use Microsoft Office for Free with Microsoft Web Apps http://smidgenpc.com | Matt Smith P a g e 28 MakeUseOf.com
  28. 28. Office 2010: Ultimate Tips and TricksDid you like this PDF Guide? Then why not visit MakeUseOf.com for daily posts oncool websites, free software and internet tips.If you want more great guides like this, why not subscribe to MakeUseOf and receiveinstant access to 20+ PDF Guides like this one covering wide range of topics.Moreover, you will be able to download free Cheat Sheets, Free Giveaways andother cool things. Subscribe to MakeUseOf : http://www.makeuseof.com/join MakeUseOf Links:Home: http://www.makeuseof.comMakeUseOf Directory: http://www.makeuseof.com/dirMakeUseOf Answers: http://www.makeuseof.com/answersGeeky Fun: http://www.makeuseof.com/tech-funPDF Guides: http://www.makeuseof.com/pages/Tech Deals: http://www.makeuseof.com/pages/hot-tech-deals Follow MakeUseOf:RSS Feed: http://feedproxy.google.com/MakeuseofNewsletter: http://www.makeuseof.com/joinFacebook: http://www.facebook.com/makeuseofTwitter: http://www.twitter.com/Makeuseof http://smidgenpc.com | Matt Smith P a g e 29 MakeUseOf.com
  29. 29. Office 2010: Ultimate Tips and Tricks Download Other MakeUseOf PDF Guides! Like us to download: http://www.facebook.com/makeuseofhttp://smidgenpc.com | Matt Smith P a g e 30MakeUseOf.com

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