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Migrating to Moodle: Lessons Learned from Recent CSU Migrations

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In this presentation from the US West Coast Moodle Moot 2011, leaders from California State University that have recently migrated to Moodle discuss their campus decision-making process, the processes and technologies used to migrate content, and their process of implementation. The speakers represent campuses migrating from both Blackboard and WebCT, and a mix of small and large FTE campuses. Activities that benefited from multi-campus coordination and resource sharing are also be discussed.

Presenters:
David Levin, CSU Northridge
Barbara Taylor, CSU San Marcos
Moderator: John Whitmer, CSU Office of the Chancellor

Published in: Education, Technology
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Migrating to Moodle: Lessons Learned from Recent CSU Migrations

  1. 1. Migrating to Moodle: Lessons Learned from Recent CSU Migrations Presenters Barbara Taylor, CSU San Marcos David Levin, CSU Northridge Facilitator: John Whitmer, CSU Office of the Chancellor
  2. 2. CSU San Marcos <ul><li>Barbara Taylor, MS., MA </li></ul><ul><li>Instructional Developer </li></ul><ul><li>Instruction and Information Technology Services </li></ul><ul><li>[email_address] </li></ul>
  3. 3. Campus Environment <ul><li>Centralized Technology </li></ul><ul><li>FTE students – 9722 (Fall 2010) </li></ul><ul><li>Full-time faculty: 230 (Fall 2010) </li></ul><ul><li>Instructors using Moodle: 524 (Spring 2011) </li></ul>
  4. 4. How CSUSM Uses Moodle <ul><li>Academic Courses </li></ul><ul><ul><li>Create containers for all courses </li></ul></ul><ul><ul><ul><li>Spring 2010: 2086 created </li></ul></ul></ul><ul><ul><ul><ul><li>~1200 actually were used </li></ul></ul></ul></ul><ul><ul><ul><li>Fall 2011: 1736 </li></ul></ul></ul><ul><li>Non-academic </li></ul><ul><ul><li>Departments, Committees, Campus Organizations </li></ul></ul><ul><ul><ul><li>138 containers </li></ul></ul></ul>
  5. 5. CSUSM Switch to Moodle <ul><li>What lead to switching from WebCT to Moodle? </li></ul><ul><li>Process for making the decision </li></ul><ul><ul><li>Compare process of converting to Moodle/BB </li></ul></ul><ul><ul><li>CIO formed a team to evaluate Moodle </li></ul></ul><ul><ul><ul><li>Database admin </li></ul></ul></ul><ul><ul><ul><li>Server admin </li></ul></ul></ul><ul><ul><ul><li>Programmers </li></ul></ul></ul><ul><ul><ul><li>Instructional Developers </li></ul></ul></ul><ul><ul><li>Faculty Pilot (Spring 2010) </li></ul></ul>
  6. 6. Timeline <ul><li>Decision to move to Moodle: October, 2010 </li></ul><ul><li>Actual migration: </li></ul><ul><ul><li>Courses: 2.5 weeks </li></ul></ul><ul><ul><li>Assessments: 3 weeks </li></ul></ul><ul><li>Pilot: Spring 2010 </li></ul><ul><li>Fully Live: Summer 2010 </li></ul>
  7. 7. Migration From WebCT 6 to Moodle <ul><li>Tools </li></ul><ul><ul><li>None for WebCT CE 6 to Moodle 1.9 </li></ul></ul><ul><li>Now what? </li></ul><ul><ul><li>What did we really need from WebCT? </li></ul></ul><ul><ul><ul><li>Determined we needed all files, Learning Modules, Folders, Discussions, Links, Glossary, Assessments </li></ul></ul></ul><ul><ul><ul><li>Video extracted to be streamed in Mediasite </li></ul></ul></ul><ul><ul><ul><li>Didn’t need student data </li></ul></ul></ul><ul><ul><li>What can we put together to migrate material? </li></ul></ul><ul><ul><ul><li>APIs </li></ul></ul></ul><ul><ul><ul><li>Respondus </li></ul></ul></ul>
  8. 8. Migration Process <ul><li>Developed a website for instructors </li></ul><ul><li>Website for conversions </li></ul><ul><li>Converted about 50 courses </li></ul><ul><ul><li>Quality assurance for course </li></ul></ul><ul><ul><li>Tweaked script </li></ul></ul><ul><li>Converted ~150 courses </li></ul><ul><ul><li>Quality assurance </li></ul></ul><ul><ul><li>Everything was as good as we could get it </li></ul></ul><ul><li>Begin converting newest version of each course for all instructors going back 6 semesters </li></ul>
  9. 9. Finished Conversion <ul><li>Timeline </li></ul><ul><ul><li>Approximately 2.5 weeks to complete conversion </li></ul></ul><ul><li>Statistics </li></ul><ul><ul><li>Migrated ~1800+ with less than 100 errors </li></ul></ul><ul><ul><li>Courses with video: 171 </li></ul></ul><ul><ul><li>Courses with assessments: 391 </li></ul></ul>
  10. 10. Lessons Learned <ul><li>Team approach is critical </li></ul><ul><li>Create a project plan – realize it will change throughout the process – be flexible </li></ul><ul><li>Training is vital to success </li></ul><ul><ul><li>Database admin </li></ul></ul><ul><ul><li>Server admin </li></ul></ul><ul><ul><li>Instructional Developers </li></ul></ul><ul><ul><li>Instructors </li></ul></ul><ul><ul><li>Students </li></ul></ul>
  11. 11. Lessons Learned <ul><li>Communicate, Communicate, Communicate </li></ul><ul><ul><li>Keep everyone on the team updated </li></ul></ul><ul><ul><li>Inform instructors on how to pull out student data they might want later (ie: assignments, DB) </li></ul></ul><ul><li>Test, test, test before moving to production </li></ul>
  12. 12. CSU Northridge <ul><li>David Levin, Ph.D. </li></ul><ul><li>Senior Director of Academic Technology </li></ul><ul><li>[email_address] </li></ul>
  13. 13. CSUN Campus Overview <ul><li>Third largest California State University campus </li></ul><ul><li>Almost 36,000 students </li></ul><ul><li>Large commuter population </li></ul><ul><li>Over 2000 faculty members </li></ul><ul><ul><li>Approximately 50% part-time Lecturers </li></ul></ul><ul><ul><li>Instruction six days a week </li></ul></ul><ul><ul><li>Classes from 6:30 AM – 10:00 PM </li></ul></ul>
  14. 14. CSUN Migration Timeline <ul><li>Pre-Moodle LMSs – WebCT and Blackboard </li></ul><ul><li>July 2008-June 2009 – Evaluation </li></ul><ul><li>June 2009 – Selection of Moodle and decision to host with Moodlerooms </li></ul><ul><li>Summer 2009 – Build environment, begin migration of content, begin training </li></ul><ul><li>Fall 2009 – Spring 2010 – Run both Moodle and WebCT in production; complete migration of course content </li></ul><ul><li>Summer 2010 – 100% Moodle </li></ul>
  15. 15. Some Migration and Implementation Details <ul><li>2545 WebCT courses migrated to Moodle </li></ul><ul><li>Create Moodle shell for all courses </li></ul><ul><li>Integrated Elluminate, Respondus, TurnItIn, ASCIIMathML </li></ul><ul><li>1668 courses using Moodle in Spring 2011 (35%) </li></ul>
  16. 16. Lesson One: Planning <ul><li>Team Approach </li></ul><ul><ul><li>Instructional design </li></ul></ul><ul><ul><li>Instructional technology </li></ul></ul><ul><ul><li>Authentication team </li></ul></ul><ul><ul><li>Student Information systems </li></ul></ul><ul><ul><li>Moodlerooms </li></ul></ul><ul><li>Project management </li></ul><ul><li>Weekly meetings and reporting </li></ul>
  17. 17. Lesson Two: Communication <ul><li>Early and often </li></ul><ul><li>Listen to your users – students as well as faculty </li></ul><ul><li>Keep faculty informed of upcoming dates </li></ul><ul><li>The fact that you said it does not imply that it has been heard </li></ul><ul><ul><li>Although we have been telling faculty for two years that WebCT would not be available after June 30, 2011 we had a faculty member turn up last week asking for access to a WebCT course. </li></ul></ul>
  18. 18. Lesson Three: Open Source <ul><li>Licensing fee versus added support cost </li></ul><ul><li>Vendor support versus community support </li></ul><ul><li>Flexibility and supportability </li></ul>
  19. 19. Lesson Four: Collaboration <ul><li>Major key to our success </li></ul><ul><li>Within our university </li></ul><ul><li>Within the California State University System </li></ul><ul><li>Within the Moodle community </li></ul><ul><li>With our hosting provider </li></ul>
  20. 20. Lesson Five: Support and Training <ul><li>Provide a variety of support and training options </li></ul><ul><li>For different groups: faculty, students, support staff </li></ul><ul><li>In different modes: workshops, QuickGuides, user guides, videos, webinars, etc. </li></ul><ul><li>Sandboxes for faculty </li></ul>
  21. 21. QUESTIONS?
  22. 22. Contact Information Speaker Campus Email Barbara Taylor CSU San Marcos [email_address] David Levin CSU Northridge [email_address]

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