The internet and records management


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This presentation highlights some of the uses of the in in records management.

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The internet and records management

  1. 1. RECORDS MANAGEMENT AND THE INTERNET The Internet in Today’s Life Joseph Ssebayiga 10/24/2013 1
  2. 2. The Internet  Various scholars define the internet in different ways; According to (, this refers to a worldwide collection of computer networks that are linked together to exchange data and distribute processing tasks. Joseph Ssebayiga 10/24/2013 2
  3. 3. But How really can we benefit from the internet?  Data storage: The internet can be used to store various kinds of data including audio files, video files, text files and application files. This can be done freely or at a cost depending on the data storage service host or provider. Examples include Google docs. Which is provided by Google. Joseph Ssebayiga 10/24/2013 3
  4. 4. Internet Uses Continued..  Communication: This can be done easily and freely through electronic mails (some of the providers include Google and yahoo) and online calls (majorly provided by Skype). Joseph Ssebayiga 10/24/2013 4
  5. 5. Internet Uses Continued..  Research: The internet offers a range of sites that do provide information on literally anything that anybody would want to know about. Some of the sites include;, Joseph Ssebayiga 10/24/2013 5
  6. 6. Internet Uses Continued..  Web archiving: Various sites are available for records professionals and companies to virtually store their digital archives however, this is best done at a cost. Joseph Ssebayiga 10/24/2013 6
  7. 7. Internet Uses Continued..  Entertainment: The internet offers various kinds of entertainment including music playback, games online, video playback, FM station streaming, and television streaming which help relax the mind while at work. Popular sites for the above include;, and Joseph Ssebayiga 10/24/2013 7
  8. 8. Internet Uses Continued..  Electronic Commerce (E-Commerce): While at the workplace, one can easily place an order, make a purchase or make a booking simply through the internet and therefore no need for travelling long distances to purchase something. Popular sites for that include; and Joseph Ssebayiga 10/24/2013 8
  9. 9. Internet Uses Continued..  Social Networking: This is currently one of the most used internet applications since it helps link individuals within no time. Common and popular social networking sites include; and Joseph Ssebayiga 10/24/2013 9
  10. 10. Internet Uses Continued..  Advertising: This can be done via individual or/and company websites. However only those who visit that particular website are able to see the advert. Joseph Ssebayiga 10/24/2013 10
  11. 11. Internet Uses Continued..  File Sharing: The internet also offers various platforms for file sharing which eases work and saves time. Sites that support this include;, and Joseph Ssebayiga 10/24/2013 11
  12. 12. Internet Uses Continued..  Website publication: The internet also enables individuals and companies to make their websites available to everyone through publication. Joseph Ssebayiga 10/24/2013 12
  13. 13. Internet Uses Continued..  File and Applications download: The internet also enables anyone to download files and applications from a particular site. Some files and applications can be downloaded freely while others can be downloaded at a cost. Joseph Ssebayiga 10/24/2013 13
  14. 14. Internet Uses Continued..  Personnel searching: This can be done by running adverts for jobs on various websites both individual and company websites. The internet also further supports online applications and assessment of all candidates and thus less time used and less paper work in the recruitment process. Joseph Ssebayiga 10/24/2013 14
  15. 15. Other Uses of the Internet…..  Applications updating and upgrading: Through the internet, one is able to access updates and upgrades to various software applications which may include records storage and security applications. This therefore helps in maintaining records security and up to date software applications thus meeting records management objectives.  Instant messaging: Via the internet, one is able to send and receive instant messages and thus speedy and cheap communication and information dissemination. Joseph Ssebayiga 10/24/2013 15
  16. 16. Other Uses of the Internet…..  Video conferencing: This can be an important platform for holding online meetings. This therefore saves time which would have been spent by everyone to travel from wherever they are for a meeting and is also cost saving.  Online discussions: The internet also provides various platforms for holding discussions, these majorly include forums and blogs.  News forums: Via the internet, one is able to receive news from wherever in the world and thus always stay updated. Joseph Ssebayiga 10/24/2013 16
  17. 17. REFERENCES  Joseph Ssebayiga 10/24/2013 17