Corporate Travel Services Presentation 10 2009

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  • * Alle 40 land vil ikke bli implementert pga. Lavt reisevolum, kun expats etc.
  • * Antall reiser er en blanding av tur-retur og ènveisreiser
  • Corporate Travel Services Presentation 10 2009

    1. 1. Travel management in Statoil GBS HRS Travel Management
    2. 2. Statoil`s travel network <ul><li>Statoil ASA </li></ul><ul><li>Regional contacts in Norway: </li></ul><ul><li>* Stavanger </li></ul><ul><li>* Kårstø </li></ul><ul><li>* Bergen </li></ul><ul><li>* Trondheim </li></ul><ul><li>* Harstad </li></ul><ul><li>* Hammerfest </li></ul><ul><li>* Oslo </li></ul><ul><li>* Porsgrunn </li></ul>Members of the global travel agent agreement Statoil retail Oslo, Norway Sweden Denmark (2 locations) USA (3 locations) UK Russia (2 locations) Belgium (2 locations) Canada (2 locations) Venezuela Nigeria Brazil Latvia Indonesia Other Countries Algeria India Poland Angola Ireland Qatar Azerbadjan Iran Singapore Netherlands Saudi Arabia Turkey China Kazakhstan Cuba Tanzania Egypt Libya Estonia Lithuania Faroe Islands Mexico France Morocco Georgia Mozambique Germany UAE Consultant Travel Management Corporate Travel Manager Contract coordinator We also have a network of travel coordinators in Norway and contacts in other subsidiaries in Norway
    3. 3. Statoil`s travel process Corporate Travel Management Procurement HRS ITS
    4. 4. Vision: ”The electronic travel house” Travel agency agreement Supplier agreements Travel policy/SAP HR
    5. 5. Statoil`s travel process Integration between Statoil SAP and the travel agent : <ul><li>Main principles for best practise: </li></ul><ul><li>Entry of data once </li></ul><ul><li>Data entry at source (self service) </li></ul><ul><li>Automated data transfer and controls </li></ul><ul><li>Use Statoil Travel Policy, vendor agreements and prices. </li></ul><ul><li>Integrated HR prosess (travel, payroll, pers.adm. etc) integrated with other administrative processes in SAP (accounting, invoicing etc.) </li></ul>Travel agent support Prepare Book Travel Invoice Refund/ tax Per diem/ control Accounting Travel & Expenses Approval No travel agent support
    6. 6. Global travel agent agreement * Each solution can be setup with service from local Carlson Wagonlit Travel office (CWT) (1a/2a/3a) or with service from business travel centre in Norway (1b/2b/3b)    <ul><li>CWT Connect portal </li></ul><ul><li>Online timetable </li></ul><ul><li>Currency converter </li></ul><ul><li>Billboard </li></ul><ul><li>Other tools </li></ul><ul><li>Preview (tracking) </li></ul><ul><li>Discovery reporting </li></ul> 3a/b) ”Classic”   2a/b) ”Light”   <ul><ul><ul><li> </li></ul></ul></ul>1a/b) Full process implementation <ul><ul><li>Callcenter </li></ul></ul><ul><li>Reservations by phone, e-mail </li></ul><ul><li>or fax </li></ul><ul><li>Other service elements like </li></ul><ul><li>Visa etc. </li></ul><ul><li>Payment by credit card or </li></ul><ul><li>Invoicing </li></ul><ul><li>CWT Connect portal and booking tool </li></ul><ul><li>Tailor made policy </li></ul><ul><li>Local airline agreements </li></ul><ul><li>Global hotel agreements </li></ul><ul><li>Global car rental </li></ul><ul><li>agreements </li></ul><ul><li>Change of trip </li></ul><ul><li>Your trips history </li></ul><ul><li>SAP integration </li></ul><ul><li>Travel profile in SAP </li></ul><ul><li>SAP travel number </li></ul><ul><li>XML invoicing </li></ul>Solution*
    7. 7. Global travelagent agreement – rollout status <ul><li>Countries participating in the global agreement with CWT: </li></ul><ul><li>Norway </li></ul><ul><li>Sweden </li></ul><ul><li>Denmark </li></ul><ul><li>UK </li></ul><ul><li>Venezuela </li></ul><ul><li>Brazil </li></ul><ul><li>Nigeria </li></ul><ul><li>Indonesia </li></ul><ul><li>Latvia </li></ul><ul><li>Russia </li></ul><ul><li>USA </li></ul><ul><li>Canada </li></ul><ul><li>Belgium </li></ul>
    8. 8. Facts and figures <ul><li>Around 90% of the global travel volume is generated from Norway. </li></ul><ul><li>The annual travel volume on air/hotel/others is approx. MNOK 1.000 generated from Norway and MNOK 250 from the rest of the world.. </li></ul><ul><li>More than 225.000 air travels </li></ul><ul><li>More than 150.000 hotelnights in Norway and around 50.000 in the rest of the world. </li></ul><ul><li>Statoil is the largest private purchaser of travel in the Nordic countries. </li></ul>
    9. 9. Services <ul><li>Company representative for the global travel agent agreement including self booking tool. </li></ul><ul><li>Global airline agreements </li></ul><ul><li>Global hotel agreements </li></ul><ul><li>Global rental car agreement </li></ul><ul><li>Planned global credit card agreement in 2010 </li></ul><ul><li>Taxi, bus, train agreements etc. in Norway. </li></ul><ul><li>Information on Entry </li></ul><ul><li>Support Statoil offices globally </li></ul>
    10. 10. HSE <ul><li>HSE is an important element in all agreements </li></ul><ul><li>Elements: </li></ul><ul><li>Airline safety reports for high risk areas </li></ul><ul><li>HSE for rental cars; EURO NCAP, minimum size, winter tyres </li></ul><ul><li>Tracking of CO2 emissions on air travel. </li></ul><ul><li>Personell tracking in case of crisis or other emergencies. </li></ul><ul><li>Global travel guidelines </li></ul>
    11. 11. Communication Online booking tool Itinerary Entry
    12. 12. www.statoil.com Thank you

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