User Guide
Copyright © 2012 Jiransoft Co., Ltd. All rights reserved.
No part of this publication may be reproduced or transmitted in ...
Table of Contents
Table of Contents..........................................................................................
4 | OfficeBox Manual
Chapter 1 Introduction
OfficeBox Overview
OfficeBox Startup - Admin/User
Admin Mode
Manage OfficeBox operations such as adding and deleting users...
clients without worrying about capacity or security.
• Links: Quickly and efficiently share large-sized files and folders ...
OfficeBox Agent
• Explorer: Upload / download a file, or create a link.
• MyFolder: Open web browser to access My Folder d...
OfficeBox Features
General Features
File/Folder Links
Create links to your files and share them with anybody. Password pro...
OfficeBox Agent Program
A simple, unobtrusive program for super fast and convenient file backup outside your web
browser.
...
Multiple Browser Support
Access your data from anywhere that has an internet connection on any major browser.
Administrato...
Permissions
Give users and groups permission to read/write/create files in specified folders.
Logging Features
Oversee fil...
License Management
Quickly view your license information and renew your license or register a new license.
Customizable Lo...
Chapter 2 User Mode
Getting Started
Logging In & Out
To access the login screen
URL: http://Your Registered IP/
You can access the OfficeBox l...
After you login, you will be presented with the main screen.
The Main Screen
Logging Out
To log out, simply click the Logo...
and Guest Folders.
3. Menu Bar: Click the menu options on the left to switch between the main screen
and the settings scre...
Expanded Folder Tree
Option Menu | 19
My Folder
Uploading Files
To upload a file
1. In the Folder Tree, open the folder to which you want to upload the file.
2....
4. The files will be uploaded and appear in your file list. Large files may take some
time.
File Progress Screen
If you up...
3. In the dialog box that appears, click ‘Open’ or ‘Save’.
Download Dialog Box
Creating File Links
About File Links
File L...
The Link dialog box will appear.
Link Dialog Box.
2. Enter password, expiration, download limit and click OK.
Password Dow...
Editing Files and Folders
To edit a file or folder
1. In the file list, click the item that you want to edit.
Selecting an...
Delete Button
3. Click OK in the dialog box that appears.
Copying and Moving Files/Folders
To copy or move a file/folder
1...
3. A dialog box will appear. Select the location to which you want to copy or move
the data.
Copy/Move Dialog Box
4. Click...
Shared Folders
Using Shared Folders
To access a shared folder
1. Click the plus (+) sign next to the shared folder icon in...
permissions, some buttons may produce error messages.
Create Permission Error Message
Write Permission Error Message
28 | ...
Guest Folders
Creating Guest Folders
To create a guest folder
1. In the folder tree, click Guest Folder.
2. Click the New ...
The following table shows the permissions related to each of the 3 folder options.
Allow Uploads/Downloads Uploads Only Do...
Logging In to a Guest Folder
To log in to a guest folder
1. Use the address that was provided to you to access the login s...
Modifying Guest Folders
To modify a guest folder
1. Click on the top guest folder in the folder tree.
Folder Tree
2. Click...
Deleting Guest Folders
To delete a guest folder
1. Click on a guest folder so that the check box next to it is checked.
2....
File Links
Creating File Links
About File Links
File Links are links which are created by OfficeBox so that people can dow...
2. Select the options that you want and click OK.
Password
Choose whether downloading the file requires a
password.
Expira...
Download Dialog Box
• If the link does have a password, enter the password in the password dialog
box and click OK.
Passwo...
2. Click the Link button to open the Link dialog box.
Link File Dialog Box
3. In the Link dialog box, click the View Link ...
Link Button
3. In the dialog box which appears, click the View Link List button in the bottom left
corner to view a list o...
OfficeBox Agent - User Manual
Getting Started with OfficeBox Agent
1. To install OfficeBox Agent, double click the setup f...
Using the OfficeBox Agent Menu
1. Once you are logged in, the OfficeBox Agent icon will always be shown in the
system tray...
Menu Command – Explorer(Download)
1. Click Explorer from the OfficeBox Menu.
2. Select file or folder to download and righ...
2. Select file or folder to download and right-click the file.
3. Click Create Link.
4. When Create Link screen pops up, f...
1. Start OfficeBox when system starts: Check box to start OfficeBox automatically
when system starts.
2. Enable remote fil...
Menu Command – Preferences(Backup)
1. View backup list.
2. Click + button to add backup folder.
3. If you add backup folde...
Menu Command – Preferences(Advanced)
1. Desktop Name: Change Desktop Name which is shown when using remote PC
access. It i...
• Preferences – Change OfficeBox Agent settings.
• Help – Open OfficeBox Help Page.
• Logout – Log out of OfficeBox Agent....
Other Features
Viewing Log Files
To view the log files
1. Click on the Log button on the toolbar at the top left of the sc...
Guest Folder Log
The guest folder log records changes to the files in your guest folders. This includes actions
such as up...
List View
The Thumbnail View
The thumbnail view shows you small versions of image files (JPEG, GIF, PNG and BMP
files) to ...
Viewing Disk Space
To view the remaining disk space
You can view how much space you have left in your online storage by lo...
Chapter 3 iOS
Option Menu | 51
Getting Started
Logging In & Out
To access the login screen
You can access the OfficeBox application downloading from App ...
The Login Screen
UR
L
Enter the server URL. (ex.global.officehard.biz)
ID Enter your ID.
PW Enter your password.
SSL Turn ...
54 | OfficeBox Manual
The User Interface
User Interface
The OfficeBox user interface consists of the following components, marked above.
6. Home...
The Main Folders
My Folder
My Folder contains all of your files which are not shared with any other users.
Shared Folder
S...
My Folder
Upload
To upload a file
5. Open the folder to upload the file.
6. Tap the Upload button.
Upload Button
7. Tap “S...
Album
Pick Photos
58 | OfficeBox Manual
8. The files will be uploaded and appear in your file list. Large files may take some
time.
File Progress Screen
If you up...
Create New Folder
To create a new folder
4. Tap New Folder.
.
5. Enter folder name and tap Done.
60 | OfficeBox Manual
Enter Folder name
EDIT
Link/Move/Copy/Delete
4. Tap Edit button.
5. Enter Edit Mode
Option Menu | 61
Create Link
About File Links
File Link is the function which supports you to share large-sized file or multiple files at
o...
Create Link Button
2. Enter expiration date, password, download limit and tap OK.
Expiration Date
Select an expiration dat...
A File Link URL
64 | OfficeBox Manual
Move/Copy
4. Please select file(s) or folder(s) to move / copy.
Delete Button
5. Tap move / copy and select a folder to be...
Delete
1. Select file(s) to delete.
Delete Button
2. Tap Delete button and tap OK in the dialog box that appears.
66 | Off...
Sort
To sort a file or folder
4. You can sort file/folder by category, file name, date etc.
5. Tab one of them to sort fil...
Refresh
To refresh
5. Pull down the list.
6. Release to refresh.
68 | OfficeBox Manual
Shared Folders
Using Shared Folders
To access a shared folder
4. Tap “Shared Folder”. A list of shared folders you have ac...
5. Tap on a shared folder to view its contents.
You can upload, delete, create new folder, create link.
Please refer to “M...
Guest Folders
Using Guest Folders
To access a guest folder
1. Tap “Guest Folder”. A list of guest folders you have access ...
2. Tap on a guest folder to view its contents.
To see how to make guest folders, please refer to
“OfficeBox User Guide”. (...
Recents
Using Recents
1. Tap “Recents” to view recently viewed files.
Guest Folder
Option Menu | 73
2. Tap “Recents”
3. To delete recents, tap trash bin icon on the top right.
74 | OfficeBox Manual
Desktop
Using Desktop
1. Tap “Desktop” to view PC list, connected with PC Agent.
2.
EDIT
Link/Send OfficeBox
1. Tap Edit b...
2. Choose file(s) / folder(s) to create link or send to OfficeBox.
76 | OfficeBox Manual
Create Link
About File Links
File Link is the function which supports you to share large-sized file or multiple files at
o...
2. Enter expiration date, password, download limit and tap OK.
Expiration Date
Select an expiration date for the link, aft...
Send OfficBox
1. Choose file(s) or folder(s) to send to OfficeBox.
Delete Button
2. Tap “Send OfficeBox” button and choose...
Sort
To sort a file or folder
1. You can sort file/folder by category, file name, date etc.
2. Tab one of them to sort fil...
Using Recents
1. Tap “Recents” to view the list of files recently checked in PC Agent.
2. The recently viewed files will a...
Settings
Login Information
URL OfficeBox URL (ex. global.officehard.biz) is shown.
ID Your entered ID is shown.
Auto Login...
OfficeBox Homepage
OfficeBox Homepage
Tap to go to OfficeBox website. It will help you to
understand how OfficeBox works a...
Chapter 4 Android
84 | OfficeBox Manual
Getting Started
Logging In & Out
To access the login screen
You can access the OfficeBox application downloading from Goog...
URL Enter the server URL. (ex.global.officehard.biz)
ID Enter your ID.
PW Enter your password.
Auto Login
Tap to turn on A...
After you login, you will be presented with the main screen.
The Main Screen
Option Menu | 87
Logging Out
To log out, simply tap the Option menu button and Logout button on the bottom of the
screen.
The Main Screen
8...
The User Interface
User Interface
The OfficeBox user interface consists of the following components, marked above.
1. Home...
The Main Folders
My Folder
My Folder contains all of your files which are not shared with any other users.
Shared Folder
S...
My Folder
Upload
To upload a file
1. Tap Home button and select My Folder.
Option Menu | 91
2. Tap Menu button and select Upload.
92 | OfficeBox Manual
3. Choose among Photo and Video. You can take photos and videos immediately.
Option Menu | 93
4. Select the photo(s) or video(s) that you want to upload. Tap “OK” button and tap
“Upload” button. Tap “Complete”.
94 | ...
5. The files will be uploaded and appear in your file list. Large files may take some
time.
File Progress Screen
If you up...
Download
To download a file
1. Tap Home button and select My Folder.
96 | OfficeBox Manual
2. Tap Menu button and select Download.
Option Menu | 97
3. Select file(s) that you want to download. Tap “Download” button and tap “Start”
button. Tap “Complete”.
98 | OfficeBox ...
4. The files will be downloaded and appear in your file list. Large files may take
some time.
File Progress Screen
If you ...
Create a Link
About File Links
File Link is the function which supports you to share large-sized file or multiple files at...
2. Tap Menu button and select Create a Link.
Option Menu | 101
3. Select a file or folder and tap the “Create Link” button.
Link Button
102 | OfficeBox Manual
The screen below will appear.
Create Link screen.
Option Menu | 103
4. Enter Folder/File Name, Password, Expiration date, Download limit and tap
Create Link.
Password Downloading the file re...
5. A URL address for downloading the file/folder will appear. Tap “Send Link” to
send via Email or tap “Copy Link” to copy...
Create New Folder
To create a new folder
1. Tap Menu button and select Create New Folder.
106 | OfficeBox Manual
2. Enter folder name and tap “OK”.
.
Option Menu | 107
3. You can see the new folder created.
108 | OfficeBox Manual
Delete
To delete a file
1. Tap Menu button and select Delete.
Option Menu | 109
2. Select File/Folder to delete and tap “Delete” button.
110 | OfficeBox Manual
3. You can see the selected folder deleted.
Option Menu | 111
Shared Folders
Using Shared Folders
To access a shared folder
1. Tap “Shared Folder”. A list of shared folders you have ac...
2. Tap on a shared folder to view its contents.
You can upload, download, create a link, create new
folder, delete. Please...
Guest Folders
Using Guest Folders
To access a guest folder
1. Tap “Guest Folder”. A list of guest folders you have access ...
To see how to make guest folders, please refer to
“OfficeBox User Guide”. (p.28)
Option Menu | 115
Option Menu
Refresh
To refresh
1. Tap “Option Menu” and tap “Refresh” button to apply any changes made from
administrator ...
Sort
To sort a file or folder
1. Tap “Option Menu” and tap “Sort” button.
Option Menu | 117
2. You can sort file/folder by category, file name, date. Tab one of them to sort
file/folder(s)
118 | OfficeBox Manual
Logout
To log out OfficeBox
1. Tap “Option Menu” and tap “Logout” button to log out from OfficeBox
application.
Option Men...
Settings
1. Tap “Option Menu” and tap “Settings” button.
120 | OfficeBox Manual
2. The screen below will appear.
Login Information
URL OfficeBox URL (ex. global.officehard.biz) is shown.
ID Your entered...
About OfficeBox
About OfficeBox
Tap to go to OfficeBox website. It will help you to
understand how OfficeBox works and Wha...
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Office box user guide_v3.0

  1. 1. User Guide
  2. 2. Copyright © 2012 Jiransoft Co., Ltd. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means without the express written consent of Jiransoft Co., Ltd. Jiransoft Co., Ltd. 5th Fl., Shinsa-2 Bldg., 966-5 Daechi Dong, Gangnam Gu, Seoul, Korea Web: http://www.jiransoft.com OfficeBox is a registered trademark of Jiransoft Co., Ltd. All other trademarks mentioned in this publication are the property of their respective owners. 2 | OfficeBox Manual
  3. 3. Table of Contents Table of Contents....................................................................................................................3 Chapter 1 Introduction............................................................................................................5 Chapter 2 User Mode............................................................................................................15 Chapter 3 iOS........................................................................................................................51 Chapter 4 Android.................................................................................................................84 Contents | 3
  4. 4. 4 | OfficeBox Manual
  5. 5. Chapter 1 Introduction
  6. 6. OfficeBox Overview OfficeBox Startup - Admin/User Admin Mode Manage OfficeBox operations such as adding and deleting users, setting up shared folders, etc. When you first use it, create user accounts and notify the users. Connect via http://Your Registered IP/admin. • Administrator ID: admin • Password: No initial password User Mode After receiving your ID and initial password from the administrator, connect via User Mode to begin using OfficeBox. Connect via http://Your Registered IP or http://Your Registered Domain (ex: http://ms.OfficeBox.biz) How to Use OfficeBox User Mode • My Folder: A space to save your personal files, you can connect to it and manage your files anywhere, anytime. • Shared Folder: Share files easily, safely and quickly by person, division, group or team. • Guest Folder: You can collaborate not only with internal staff but also external
  7. 7. clients without worrying about capacity or security. • Links: Quickly and efficiently share large-sized files and folders by creating links to them. Admin Mode • User Account Management: Enter and modify information such as user names, IDs, groups and positions • Shared Folder Management: To increase the efficiency of internal operations, create shared folders and set the appropriate user privileges. • Log Management: Strengthen your data security by managing the recording of file logs, link logs and login logs. • System Management: System Settings, Login Image Management and other environment settings. OfficeBox Features | 7
  8. 8. OfficeBox Agent • Explorer: Upload / download a file, or create a link. • MyFolder: Open web browser to access My Folder directly. • Preferences: Default, language and backup settings are available. • Help : Go to the help page. • Logout : Click to log out. You may log in with other account. • Exit : End OfficeBox program. 8 | OfficeBox Manual
  9. 9. OfficeBox Features General Features File/Folder Links Create links to your files and share them with anybody. Password protection is available. Share links for not only single files but entire folders. OfficeBox automatically puts the files in a zip archive. Guest Folders Allow other people to use a portion of your online storage space, easily and securely. OfficeBox Features | 9
  10. 10. OfficeBox Agent Program A simple, unobtrusive program for super fast and convenient file backup outside your web browser. Various File Views View uploaded files in a data oriented list, as thumbnails, or in a visually oriented photo slideshow. Fast, Trackable Uploads Track upload information such as speed, queued files, time elapsed, errors, etc. plus a convenient progress bar. 10 | OfficeBox Manual
  11. 11. Multiple Browser Support Access your data from anywhere that has an internet connection on any major browser. Administrator Features Shared Folders Open certain folders to users and groups of users for intuitive, controlled collaboration. Users and Groups Arrange users according to your organizations hierarchy, granting and restricting access to folders and features. OfficeBox Features | 11
  12. 12. Permissions Give users and groups permission to read/write/create files in specified folders. Logging Features Oversee file modifications, file link downloads and logins by date, user name, IP address, etc. Security Features Password protects file links, enforce secure passwords, auto-delete files and disable shared and guest folders. 12 | OfficeBox Manual
  13. 13. License Management Quickly view your license information and renew your license or register a new license. Customizable Logo Add your corporate brand to the login and user interface header images. OfficeBox Features | 13
  14. 14. Chapter 2 User Mode
  15. 15. Getting Started Logging In & Out To access the login screen URL: http://Your Registered IP/ You can access the OfficeBox login screen at the URL address above (insert your company name after http://). The Login Screen To log in To log in, enter your information and click the Login button. Language Choose the language of the interface (English, Japanese, Chinese or Korean) ID Enter your ID. PW Enter your password. Save ID Check this box if you want the program to remember your ID the next time you access the login screen
  16. 16. After you login, you will be presented with the main screen. The Main Screen Logging Out To log out, simply click the Logout button on the main screen. The Main Screen The User Interface User Interface The OfficeBox user interface consists of the following components, marked above. 1. Function Buttons: Contains buttons for uploading, downloading, logging and about OfficeBox. 2. Folder Tree: Navigate through your folders, including MyFolder, Shared Folders Option Menu | 17 ① ② ③ ④ ⑤
  17. 17. and Guest Folders. 3. Menu Bar: Click the menu options on the left to switch between the main screen and the settings screen or log out. On the right, you can see how much disk space you have left. 4. Folder Toolbar: Contains buttons for modifying and viewing folders. 5. File List: Displays a list of files and folders which can be selected. The Main Folders My Folder My Folder contains all of your files which are not shared with any other users. Shared Folder Your shared folders are folders that are accessible to you and to other OfficeBox users. You and the other users can upload and download files to the folder. Guest Folder Guest folders are folders which you can create so that other people can access files via your OfficeBox storage. You create the folder and assign an ID and password to it, and then guests can log in and access the files on that folder. The Folder Tree Your folders are accessible via the folder tree on the left side of the screen. Click on the plus (+) sign beside a folder to expand the tree and view its subfolders. Similarly, click on the minus (-) sign beside a folder to collapse the tree and hide its subfolders. Unexpanded Folder Tree 18 | OfficeBox Manual
  18. 18. Expanded Folder Tree Option Menu | 19
  19. 19. My Folder Uploading Files To upload a file 1. In the Folder Tree, open the folder to which you want to upload the file. 2. Click the Upload button. Upload Button 3. In the dialog box that appears, select the file(s) that you want to upload. Hold down the CTRL button and click on files to select multiple files. File Dialog Box 20 | OfficeBox Manual
  20. 20. 4. The files will be uploaded and appear in your file list. Large files may take some time. File Progress Screen If you upload a file with the same name as an existing file, the existing file will be overwritten. If the file contains a virus, uploading will be discontinued and you will be notified. Downloading Files To download a file 1. Click on a file from the file list. The check box next to it will be marked. . Selected File 2. Click the Download button. Download Button Option Menu | 21
  21. 21. 3. In the dialog box that appears, click ‘Open’ or ‘Save’. Download Dialog Box Creating File Links About File Links File Links are links which are created by OfficeBox so that people can download files from your OfficeBox server. They are an easy way to share files without creating a guest account. You can share either single files or folders. In the case of folders, the link will lead to a screen where the user can select files for download. Below is the procedure for creating a file link. The link will appear in the File Link dialog box, and you can copy and paste it into an email, messenger window, etc. to share the link with other people. To create a file link 1. Select a file or folder and click the Link button. Link Button 22 | OfficeBox Manual
  22. 22. The Link dialog box will appear. Link Dialog Box. 2. Enter password, expiration, download limit and click OK. Password Downloading the file requires a password. Expiration Date Select an expiration date for the link, after which it will no longer be active. You can also check the none button to make the link available for an unlimited period of time Download Limit The number of times a file may be downloaded. 3. A URL address for downloading the file/folder will appear. Copy the address or click the Copy URL button. A File Link URL Option Menu | 23
  23. 23. Editing Files and Folders To edit a file or folder 1. In the file list, click the item that you want to edit. Selecting an Item 2. Click Edit button. Edit Button 3. The name of the item will become editable. Enter the new name and press the Enter key. Entering a Name Deleting Files To delete a file 1. Click on a file in the file list. The check box next to it will be marked. To select multiple files, hold down the Shift or the CTRL key and click on the files. Multiple Files Selected 2. Click the Delete button. 24 | OfficeBox Manual
  24. 24. Delete Button 3. Click OK in the dialog box that appears. Copying and Moving Files/Folders To copy or move a file/folder 1. In the file list, check the boxes next to the files and folders you want to copy or move. Selected Files and Folders 2. Click the Copy button or the Move button. Copy Button Move Button Option Menu | 25
  25. 25. 3. A dialog box will appear. Select the location to which you want to copy or move the data. Copy/Move Dialog Box 4. Click the OK button and the data will be copied or moved. 26 | OfficeBox Manual
  26. 26. Shared Folders Using Shared Folders To access a shared folder 1. Click the plus (+) sign next to the shared folder icon in the folder tree. A list of shared folders you have access to will appear. Shared folder access is controlled by administrators. If you do not see any shared folders in the folder tree, it means that your administrator has not given you access to any shared folders. Shared Folder 2. Click on a shared folder to view its contents. Depending on your permission level, you will be allowed to perform certain actions. The three permission levels are as follows. Read (R) You may read files but not modify or delete them. You cannot create new subfolders. Read / Write (R/W) You may read, modify, delete and upload files. You cannot create new subfolders. Read / Write / Create (R/W/C) You may read, modify, delete and upload files. You may also create new subfolders. 3. Use the tool buttons as you would with My Folder. Depending on your Option Menu | 27
  27. 27. permissions, some buttons may produce error messages. Create Permission Error Message Write Permission Error Message 28 | OfficeBox Manual
  28. 28. Guest Folders Creating Guest Folders To create a guest folder 1. In the folder tree, click Guest Folder. 2. Click the New Folder icon. New Folder Icon 3. Fill out the guest folder information in the dialog box that appears. Guest Folder Information Folder Name The name of the folder as it will appear in OfficeBox Guest ID The ID that your guest will use to log on. Each guest ID must be unique. Password The password your guest will use to log on. Expiration Date The date the guest folder will be expire. When the guest folder expires, its data is deleted. Folder Options Select the permissions the guest will have (explained below) Option Menu | 29
  29. 29. The following table shows the permissions related to each of the 3 folder options. Allow Uploads/Downloads Uploads Only Downloads Only Create Folders Yes Yes NO Modify Folders Yes Yes NO Delete Folders Yes NO NO Upload Files Yes Yes NO Download Files Yes NO Yes Rename Files Yes Yes NO Delete Files Yes Yes NO Move/Copy Files Yes Yes NO 4. Click the OK button. 5. A URL address will appear in the URL field. This is the address your guest can use to log on and access OfficeBox. Record this URL and then click OK again to close the window. 30 | OfficeBox Manual
  30. 30. Logging In to a Guest Folder To log in to a guest folder 1. Use the address that was provided to you to access the login screen. (This address can be found in the URL field of the Guest Folder dialog box when a guest folder is created or modified.) The Login Screen 2. Enter your ID and password and click Login. The Main Screen Option Menu | 31
  31. 31. Modifying Guest Folders To modify a guest folder 1. Click on the top guest folder in the folder tree. Folder Tree 2. Click on the folder in the file list. The check box next to it will be marked. 3. Click the Edit button. Rename Button 4. The Guest Folder dialog box will appear. Modify the information as you wish. Guest Folder Dialog Box 5. When you are finished, click OK. Remember to contact your guest if you modify the guest ID or password. 32 | OfficeBox Manual
  32. 32. Deleting Guest Folders To delete a guest folder 1. Click on a guest folder so that the check box next to it is checked. 2. Click the Delete button on the folder toolbar. Delete Button 3. Click OK in the dialog box. Option Menu | 33
  33. 33. File Links Creating File Links About File Links File Links are links which are created by OfficeBox so that people can download files from your OfficeBox server. They are an easy way to share files without creating a guest account. You can share either single files or folders. In the case of folders, the link will lead to a screen where the user can select files for download. Below is the procedure for creating a file link. The link will appear in the File Link dialog box, and you can copy and paste it into an email, messenger window, etc. to share the link with other people. To create a file link 1. Select a file or folder and click the Link button. Link Button The Link dialog box will appear. Link Dialog Box. 34 | OfficeBox Manual
  34. 34. 2. Select the options that you want and click OK. Password Choose whether downloading the file requires a password. Expiration Date Select an expiration date for the link, after which it will no longer be active. You can also check the unlimited button to make the link available for an unlimited period of time Download Limit The number of times a file may be downloaded. 3. A URL address for downloading the file/folder will appear. Copy the address or click the Copy URL button. A File Link URL Downloading from File Links To download a file from a File Link 1. Enter the file link in the address field of your web browser and press the Enter key. 2. Do one of the following: • If the link has no password, the normal browser dialog box for downloading a file will appear. Option Menu | 35
  35. 35. Download Dialog Box • If the link does have a password, enter the password in the password dialog box and click OK. Password Dialog Box Deleting File Links To delete a file link 1. Select a file/folder which has a link to it. You can recognize files with links by the link symbol which appears beside the file in the file list (picture below). Link Symbol 36 | OfficeBox Manual
  36. 36. 2. Click the Link button to open the Link dialog box. Link File Dialog Box 3. In the Link dialog box, click the View Link List button. A list of links to that file will appear. List of File Links 4. Check the box next to a link and click the Delete button. Delete Button Copying a File Link to the Clipboard To copy a file link to the clipboard 1. Click on a file which has a file link in the file list. Select a File 2. Click the Link button. Option Menu | 37
  37. 37. Link Button 3. In the dialog box which appears, click the View Link List button in the bottom left corner to view a list of the file links attached to the file. View Link List Button 4. Click on the link in the URL column and then press CTRL+C to copy it. Selecting the File Link To copy a file link to an email or a file 1. Follow instructions 1-3 above to open the list of file links. 2. Click Edit/Copy beside the file link. 3. Do one of the following: • Click the Mail button to open your email client and create a message which contains the link. Mail Button The email client which is opened is determined by your browser settings. • Click the Copy URL button to copy the link information to the clipboard. Then open a text file and press CTRL+V to copy the link information into a text file. Copy URL Button 38 | OfficeBox Manual
  38. 38. OfficeBox Agent - User Manual Getting Started with OfficeBox Agent 1. To install OfficeBox Agent, double click the setup file (Setup.exe). 2. When installation is complete, OfficeBox icon will appear on the desktop. Click the icon to run OfficeBox. 3. Enter the server address, user ID and password to login. Option Menu | 39
  39. 39. Using the OfficeBox Agent Menu 1. Once you are logged in, the OfficeBox Agent icon will always be shown in the system tray. 2. Right-click the Agent icon to display the menu shown above. 3. Click the menu command you would like to use. Menu Command – Explorer(Upload) 1. Click Explorer from the OfficeBox Menu. 2. Select file or folder to upload and right-click the file. 3. Click Upload. 40 | OfficeBox Manual
  40. 40. Menu Command – Explorer(Download) 1. Click Explorer from the OfficeBox Menu. 2. Select file or folder to download and right-click the file. 3. Click Download. Menu Command – Explorer(Link) 1. Click Explorer from the OfficeBox Menu. Option Menu | 41
  41. 41. 2. Select file or folder to download and right-click the file. 3. Click Create Link. 4. When Create Link screen pops up, fill in the blank and click OK button to create a link. Menu Command – Preferences(General) 42 | OfficeBox Manual
  42. 42. 1. Start OfficeBox when system starts: Check box to start OfficeBox automatically when system starts. 2. Enable remote file access. : Check box to access disk remotely. Click once again to disable the function. 3. Show desktop notifications. : Check box to view desktop notification messages. Menu Command – Preferences(AutoUpload) 1. File Extension for Auto Uploading Enter file extensions to be uploaded automatically. Enter “,” between extensions for classification. 2. Exception Folder for Auto Uploading. The folders which are excepted from auto upload monitoring. By default, C:Windows and C:Program Files folders are added. Click + button to add. Option Menu | 43
  43. 43. Menu Command – Preferences(Backup) 1. View backup list. 2. Click + button to add backup folder. 3. If you add backup folder, schedule screen will appear automatically. Period: Select from daily, weekly, and monthly. Time: Set up time (hour and minute) for backup. 44 | OfficeBox Manual
  44. 44. Menu Command – Preferences(Advanced) 1. Desktop Name: Change Desktop Name which is shown when using remote PC access. It is not general case, but if the PC name is same, it is required to be changed. 2. Language: Choose language. Restart the program to apply selected language. Other Menu Commands • My Folder – Open your main OfficeBox folder. Option Menu | 45
  45. 45. • Preferences – Change OfficeBox Agent settings. • Help – Open OfficeBox Help Page. • Logout – Log out of OfficeBox Agent. • Exit - Close OfficeBox Agent. 46 | OfficeBox Manual
  46. 46. Other Features Viewing Log Files To view the log files 1. Click on the Log button on the toolbar at the top left of the screen. Log Button 2. The log file window will appear. Use the radio buttons at the top to select which log file you want to view. You can view the File Link Log or the Guest Folder log. The Log Window File Link Log The file link log records when a file is downloaded through a file link. It shows the date/time of the download, the IP address of the downloader, the name of the file downloaded, the path of the file and link URL. File Link Log Option Menu | 47
  47. 47. Guest Folder Log The guest folder log records changes to the files in your guest folders. This includes actions such as uploading, downloading, deleting, etc. Guest Folder Log Login Log The login log records every single login history. File Views The List View The list view is the standard view, showing a list of file and folder names, along with the files' size, type and date of creation. To open a folder in the view, double-click the folder. 48 | OfficeBox Manual
  48. 48. List View The Thumbnail View The thumbnail view shows you small versions of image files (JPEG, GIF, PNG and BMP files) to make your images easier to find and select. Thumbnail View The Slideshow View The slideshow allows you to view large versions of image files one at a time. Option Menu | 49
  49. 49. Viewing Disk Space To view the remaining disk space You can view how much space you have left in your online storage by looking at the green menu bar that runs across the main screen. It shows the amount of space used, the total amount of space and the percent used. Used Space / Total Space (Percent Used) The disk space shown is based on the amount of data in the MyFolder and the Guest Folders, not the Shared Folders. 50 | OfficeBox Manual
  50. 50. Chapter 3 iOS Option Menu | 51
  51. 51. Getting Started Logging In & Out To access the login screen You can access the OfficeBox application downloading from App Store. The Application Icon To log in To log in, enter your information and click the Login button. 52 | OfficeBox Manual
  52. 52. The Login Screen UR L Enter the server URL. (ex.global.officehard.biz) ID Enter your ID. PW Enter your password. SSL Turn On/Off SSL. (If SSL is connected to the server.) After you login, you will be presented with the main screen. The Main Screen Option Menu | 53
  53. 53. 54 | OfficeBox Manual
  54. 54. The User Interface User Interface The OfficeBox user interface consists of the following components, marked above. 6. Home Button: View dropdown menu of My Folder/Shared Folder/Guest Folder/Recents. 7. Menu Button: View dropdown menu of Upload/New Folder/Edit/Sort 8. Tabbar Button: Select among OfficeBox/Desktop/Settings screen Option Menu | 55 3 3 1 2
  55. 55. The Main Folders My Folder My Folder contains all of your files which are not shared with any other users. Shared Folder Shared folders are folders for internal file sharing. Only authorized OfficeBox user is available to access. Guest Folder Guest folders are folders which you can create so that other people can access files via your OfficeBox storage. You create the folder and assign an ID and password to it, and then guests can log in and access the files. 56 | OfficeBox Manual
  56. 56. My Folder Upload To upload a file 5. Open the folder to upload the file. 6. Tap the Upload button. Upload Button 7. Tap “Saved Photos” to select the photo(s) or video(s) that you want to upload. Option Menu | 57
  57. 57. Album Pick Photos 58 | OfficeBox Manual
  58. 58. 8. The files will be uploaded and appear in your file list. Large files may take some time. File Progress Screen If you upload a file with the same name as an existing file, the existing file will be overwritten. Option Menu | 59
  59. 59. Create New Folder To create a new folder 4. Tap New Folder. . 5. Enter folder name and tap Done. 60 | OfficeBox Manual
  60. 60. Enter Folder name EDIT Link/Move/Copy/Delete 4. Tap Edit button. 5. Enter Edit Mode Option Menu | 61
  61. 61. Create Link About File Links File Link is the function which supports you to share large-sized file or multiple files at once by creating URL link for related file(s) or folder. Below is the procedure for creating a file link. The link will appear in the File Link dialog box, and you can copy and paste it into an email, messenger, etc. to share the link with other people. To create a file link 1. Tap Link button. 62 | OfficeBox Manual
  62. 62. Create Link Button 2. Enter expiration date, password, download limit and tap OK. Expiration Date Select an expiration date for the link, after which it will no longer be active. You can also check the on button to make the link available for an unlimited period of time Password Downloading the file requires a password. Download Limit The number of times a file may be downloaded. 3. A URL address for downloading the file/folder will appear. Tap “Send Link” to send via Email or tap “Copy Link” to copy it to the clipboard. Option Menu | 63
  63. 63. A File Link URL 64 | OfficeBox Manual
  64. 64. Move/Copy 4. Please select file(s) or folder(s) to move / copy. Delete Button 5. Tap move / copy and select a folder to be moved / copied. Option Menu | 65
  65. 65. Delete 1. Select file(s) to delete. Delete Button 2. Tap Delete button and tap OK in the dialog box that appears. 66 | OfficeBox Manual
  66. 66. Sort To sort a file or folder 4. You can sort file/folder by category, file name, date etc. 5. Tab one of them to sort file/folder(s). Option Menu | 67
  67. 67. Refresh To refresh 5. Pull down the list. 6. Release to refresh. 68 | OfficeBox Manual
  68. 68. Shared Folders Using Shared Folders To access a shared folder 4. Tap “Shared Folder”. A list of shared folders you have access to will appear. Shared folder access is controlled by administrators. If you do not see any shared folders, it means that your administrator has not given you access to any shared folders. Shared Folder Option Menu | 69
  69. 69. 5. Tap on a shared folder to view its contents. You can upload, delete, create new folder, create link. Please refer to “My Folder” for above functions. 70 | OfficeBox Manual
  70. 70. Guest Folders Using Guest Folders To access a guest folder 1. Tap “Guest Folder”. A list of guest folders you have access to will appear. Creating guest folder is controlled by administrator. If you are not able to create any guest folders, it means that your administrator has not given you permission to create any guest folders. Guest Folder Option Menu | 71
  71. 71. 2. Tap on a guest folder to view its contents. To see how to make guest folders, please refer to “OfficeBox User Guide”. (p.28) You can upload, delete, create link. Please refer to “My Folder” for above functions. 72 | OfficeBox Manual
  72. 72. Recents Using Recents 1. Tap “Recents” to view recently viewed files. Guest Folder Option Menu | 73
  73. 73. 2. Tap “Recents” 3. To delete recents, tap trash bin icon on the top right. 74 | OfficeBox Manual
  74. 74. Desktop Using Desktop 1. Tap “Desktop” to view PC list, connected with PC Agent. 2. EDIT Link/Send OfficeBox 1. Tap Edit button. Option Menu | 75
  75. 75. 2. Choose file(s) / folder(s) to create link or send to OfficeBox. 76 | OfficeBox Manual
  76. 76. Create Link About File Links File Link is the function which supports you to share large-sized file or multiple files at once by creating URL link for related file(s) or folder. Below is the procedure for creating a file link. The link will appear in the File Link dialog box, and you can copy and paste it into an email, messenger, etc. to share the link with other people. To create a file link 1. Tap Link button. Create Link Button Option Menu | 77
  77. 77. 2. Enter expiration date, password, download limit and tap OK. Expiration Date Select an expiration date for the link, after which it will no longer be active. You can also check the on button to make the link available for an unlimited period of time Password Downloading the file requires a password. Download Limit The number of times a file may be downloaded. 3. A URL address for downloading the file/folder will appear. Tap “Send Link” to send via Email or tap “Copy Link” to copy it to the clipboard. A File Link URL 78 | OfficeBox Manual
  78. 78. Send OfficBox 1. Choose file(s) or folder(s) to send to OfficeBox. Delete Button 2. Tap “Send OfficeBox” button and choose a folder to send. Option Menu | 79
  79. 79. Sort To sort a file or folder 1. You can sort file/folder by category, file name, date etc. 2. Tab one of them to sort file/folder(s). 80 | OfficeBox Manual
  80. 80. Using Recents 1. Tap “Recents” to view the list of files recently checked in PC Agent. 2. The recently viewed files will appear. Option Menu | 81
  81. 81. Settings Login Information URL OfficeBox URL (ex. global.officehard.biz) is shown. ID Your entered ID is shown. Auto Login Tap to turn on Auto Login if you want the program to remember your ID and password to login automatically next time. Etc Delete Temporary File You can choose to delete temporary file to make more space to save. 82 | OfficeBox Manual
  82. 82. OfficeBox Homepage OfficeBox Homepage Tap to go to OfficeBox website. It will help you to understand how OfficeBox works and What benefits it brings you. Option Menu | 83
  83. 83. Chapter 4 Android 84 | OfficeBox Manual
  84. 84. Getting Started Logging In & Out To access the login screen You can access the OfficeBox application downloading from Google Play. The Application Icon To log in To log in, enter your information and click the Login button. Option Menu | 85
  85. 85. URL Enter the server URL. (ex.global.officehard.biz) ID Enter your ID. PW Enter your password. Auto Login Tap to turn on Auto Login if you want the program to remember your ID and password to login automatically next time. 86 | OfficeBox Manual
  86. 86. After you login, you will be presented with the main screen. The Main Screen Option Menu | 87
  87. 87. Logging Out To log out, simply tap the Option menu button and Logout button on the bottom of the screen. The Main Screen 88 | OfficeBox Manual
  88. 88. The User Interface User Interface The OfficeBox user interface consists of the following components, marked above. 1. Home Button: Navigate through your folders, including My Folder, Shared Folder and Guest Folder. 2. Menu Button: Contains buttons for uploading, downloading, creating a link, creating new folder, deleting. 3. Option Menu Button: Contains buttons for refresh, sort, logout, settings. Option Menu | 89 1 2 2 3
  89. 89. The Main Folders My Folder My Folder contains all of your files which are not shared with any other users. Shared Folder Shared folders are folders for internal file sharing. Only authorized OfficeBox user is available to access. Guest Folder Guest folders are folders which you can create so that other people can access files via your OfficeBox storage. You create the folder and assign an ID and password to it, and then guests can log in and access the files. 90 | OfficeBox Manual
  90. 90. My Folder Upload To upload a file 1. Tap Home button and select My Folder. Option Menu | 91
  91. 91. 2. Tap Menu button and select Upload. 92 | OfficeBox Manual
  92. 92. 3. Choose among Photo and Video. You can take photos and videos immediately. Option Menu | 93
  93. 93. 4. Select the photo(s) or video(s) that you want to upload. Tap “OK” button and tap “Upload” button. Tap “Complete”. 94 | OfficeBox Manual
  94. 94. 5. The files will be uploaded and appear in your file list. Large files may take some time. File Progress Screen If you upload a file with the same name as an existing file, the existing file will be overwritten. Option Menu | 95
  95. 95. Download To download a file 1. Tap Home button and select My Folder. 96 | OfficeBox Manual
  96. 96. 2. Tap Menu button and select Download. Option Menu | 97
  97. 97. 3. Select file(s) that you want to download. Tap “Download” button and tap “Start” button. Tap “Complete”. 98 | OfficeBox Manual
  98. 98. 4. The files will be downloaded and appear in your file list. Large files may take some time. File Progress Screen If you upload a file with the same name as an existing file, the existing file will be overwritten. Option Menu | 99
  99. 99. Create a Link About File Links File Link is the function which supports you to share large-sized file or multiple files at once by creating URL link for related file(s) or folder.. Below is the procedure for creating a file link. The link will appear in the File Link dialog box, and you can copy and paste it into an email, messenger, etc. to share the link with other people. To create a file link 1. Tap Home button and select My Folder. 100 | OfficeBox Manual
  100. 100. 2. Tap Menu button and select Create a Link. Option Menu | 101
  101. 101. 3. Select a file or folder and tap the “Create Link” button. Link Button 102 | OfficeBox Manual
  102. 102. The screen below will appear. Create Link screen. Option Menu | 103
  103. 103. 4. Enter Folder/File Name, Password, Expiration date, Download limit and tap Create Link. Password Downloading the file requires a password. Expiration Date Select an expiration date for the link, after which it will no longer be active. You can also check the None button to make the link available for an unlimited period of time Download Limit The number of times a file may be downloaded. 104 | OfficeBox Manual
  104. 104. 5. A URL address for downloading the file/folder will appear. Tap “Send Link” to send via Email or tap “Copy Link” to copy it to the clipboard. A File Link URL Option Menu | 105
  105. 105. Create New Folder To create a new folder 1. Tap Menu button and select Create New Folder. 106 | OfficeBox Manual
  106. 106. 2. Enter folder name and tap “OK”. . Option Menu | 107
  107. 107. 3. You can see the new folder created. 108 | OfficeBox Manual
  108. 108. Delete To delete a file 1. Tap Menu button and select Delete. Option Menu | 109
  109. 109. 2. Select File/Folder to delete and tap “Delete” button. 110 | OfficeBox Manual
  110. 110. 3. You can see the selected folder deleted. Option Menu | 111
  111. 111. Shared Folders Using Shared Folders To access a shared folder 1. Tap “Shared Folder”. A list of shared folders you have access to will appear. Shared folder access is controlled by administrators. If you do not see any shared folders, it means that your administrator has not given you access to any shared folders. Shared Folder 112 | OfficeBox Manual
  112. 112. 2. Tap on a shared folder to view its contents. You can upload, download, create a link, create new folder, delete. Please refer to “My Folder” for above functions. Option Menu | 113
  113. 113. Guest Folders Using Guest Folders To access a guest folder 1. Tap “Guest Folder”. A list of guest folders you have access to will appear. Creating guest folder is controlled by administrator. If you are not able to create any guest folders, it means that your administrator has not given you permission to create any guest folders. Guest Folder 2. Tap on a guest folder to view its contents. 114 | OfficeBox Manual
  114. 114. To see how to make guest folders, please refer to “OfficeBox User Guide”. (p.28) Option Menu | 115
  115. 115. Option Menu Refresh To refresh 1. Tap “Option Menu” and tap “Refresh” button to apply any changes made from administrator or other users. 116 | OfficeBox Manual
  116. 116. Sort To sort a file or folder 1. Tap “Option Menu” and tap “Sort” button. Option Menu | 117
  117. 117. 2. You can sort file/folder by category, file name, date. Tab one of them to sort file/folder(s) 118 | OfficeBox Manual
  118. 118. Logout To log out OfficeBox 1. Tap “Option Menu” and tap “Logout” button to log out from OfficeBox application. Option Menu | 119
  119. 119. Settings 1. Tap “Option Menu” and tap “Settings” button. 120 | OfficeBox Manual
  120. 120. 2. The screen below will appear. Login Information URL OfficeBox URL (ex. global.officehard.biz) is shown. ID Your entered ID is shown. Auto Login Tap to check Auto Login box if you want the program to remember your ID and password to login automatically next time. Etc Delete Temporary File You can choose to delete temporary file to make more space to save. Version Check current version here. Option Menu | 121
  121. 121. About OfficeBox About OfficeBox Tap to go to OfficeBox website. It will help you to understand how OfficeBox works and What benefits it brings you. 122 | OfficeBox Manual

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