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Senior Internal Controls Analyst | Auditor | Houston TX | Resume


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OBJECTIVE: Seeking a challenging and responsible Consulting position which my experience and expertise can be utilized to expand personal and professional growth. As well as, lead to the possibility of becoming a permanent employee where I can finish out the next 15 years of my career.
During my career, I have consistently delivered outstanding performance in all my job responsibilities. My leadership skills develop vision, create a team environment, and inspire individuals and the team to pursue goals and consistently achieve results substantially greater than they would on their own. This is achieved within a framework of attributes: strong personal convictions, visionary, inspiration, risk, and a drive to excel. Also with fundamental traits, which include: personal character, willingness to learn, self-esteem, desire and courage to lead. I intend to leverage these characteristics while working on client engagements for your company.

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Senior Internal Controls Analyst | Auditor | Houston TX | Resume

  1. 1. JIM P GREMILLION JR 106 Hickory Ln Woodville, TX 75979 832-443-1869 SUMMARY OF QUALIFICATIONS Insightful, analytical, intuitive, and responsive Sr. Internal Controls Analyst/Auditor professional with a proven record of success. Innovative and persistent problem solver, who thrives on challenges, excels under pressure and gets the job done. Enthusiastic, flexible and resourceful team builder who possesses outstanding interpersonal and communication skills. Firm but fair hands-on leader and catalyst, organized and thorough planner, and win/win negotiator dealing effectively across all levels of the organization. Accustomed to a fast pace and multiple programs, fulfills priorities and balances competing agendas while steadfast to principle yet flexible to approach and solution. Consistently improves processes while keeping sight of the inherent cost/benefit relationship. AREAS OF EXPERTISE Sarbanes-Oxley Compliance: Helping organizations establish and maintain compliance with the Sarbanes-Oxley Act and COSO. This includes risk identification and rationalization, process flow and narrative development and maintenance, internal controls integration, advising on the design and implementation of controls, mitigation of risks, remediation of control deficiencies or design gaps and assisting management in analyzing reported changes to assigned processes. Internal Audit Assurance & Consulting: Helping organizations accomplish objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of their risk management, control, and governance processes, while adding value and improving organization’s operations. Fraud Assessment and Controls: Assisting organizations in developing, implementing, assessing and improving anti-fraud programs, and controls at the business unit and significant account level. Project Management & Control: Provided organization’s with leadership to achieve all project goals and objectives while honoring the preconceived constraints including scope, time, quality, and budget. Designed and implemented database project controls to ensure effective data collection, data integrity, and data analysis. Controllership, Accounting Operations & Compliance including financial reporting, consolidations, general ledger, policies and procedures, GAAP, Foreign Corrupt Practices Act (FCPA), automating business review processes, intercompany accounting, technical accounting analysis, evaluation of accounting controls, and executing audits. SKILLS & KEY COMPETENCIES • Excellent written, oral, & interpersonal skills • Ability to work directly with process owners at all levels • Strong analytical skills with the ability to provide efficient and effective solutions • Self-Starter that is able to prioritize and manage multiple tasks at once • Awareness of deadlines and a commitment to achieve objectives within defined parameters • Ability to work both independently and as part of a team with professionals at all levels throughout the Company • Excellent knowledge of data analysis and data management tools (e.g. Microsoft Excel, Access, IDEA(KMPG) and/or ACL) • Working knowledge of Enterprise Resource Planning software (e.g. Oracle/JDE/SAP R/3, etc.) • Strong working knowledge of corporate support functions and accounting policies and procedures • Ability to mine, manipulate and analyze large quantities of data (Excel, Access) SPECIFIC RESPONSIBILITIES • Plan, facilitate, and provide guidance with management’s execution and verification that the SOX assessment of internal controls over financial reporting is performed in accordance with the Company’s control assessment approach • Participate in the development of control evidence expectations, detailed SOX testing plans and reviewing test guidance/scripts for completeness, accuracy and readability • Ability to comprehend, interpret, communicate and assist management in meeting regulatory requirements of SOX, PCAOB • Assist with the execution of the Company’s SOX 404 self-assessment process • Provide support for internal control process owners in operating units and in corporate areas, creating and documenting key internal controls relative to new and current processes and designing tests for new and current controls • Provide assistance in developing key internal controls for new acquisitions both internationally and domestically • Advise on, design and conduct tests of internal controls • Assist in the development of and continuous analysis of key controls to ensure SOX 404 documentation remains effective • Assist in the development of key internal controls for new acquisitions and support ICP Managers in providing guidance to local management in identifying key risks and developing tests of controls • Provide fundamental guidance and standards for ensuring that the actions taken by internal control process owners are adequate to support the quarterly and year-end management assertions in the assurance of an effective internal control environment • Provide advisory support to the Internal Control Process Owners related to an effective approach to remediation • Monitor and manage the remediation progress and provide oversight related to retesting procedures
  2. 2. • Actively manage the day-to-day activities of direct reports and provide excellent leadership to facilitate their success BUSINESS EXPERIENCE Sr. Internal Controls Analyst, Stewart & Stevenson 11/2014 – 1/2015 Stewart& Stevenson is a leading manufacturer and provider of specialized equipment and aftermarket parts and service for the oil and gas and other industries for over 110 years. Coordinated internal controls testing, GAP analysis, and remediation solutions. Using corroborative inquiry, observation, examination of documentation, and re-performance techniques thoroughly documented test results. Created test scripts and templates, audited test samples, and documented tests performed, evidenced obtained, results of the tests, and conclusions as to the effectiveness of each control tested. Performed testing across all financial cycles, including Inventory, Revenue Recognition, Financial Reporting, and IT Manual Controls. Used ACL and JDE ERP software to gather and document results. RESULTS: Performed work on time and under budget. Tested 85 controls in 445hrs / average 5 hours per control. Sr. Audit Consultant/Project Manager, AF Global 2/2014 – 8/2014 • AF Global Corporation – A complete turnkey supplier to the global oil & gas industry serving, upstream, midstream, & downstream markets; 30 manufacturing facilities on four continents. Led the ACH Request Project – Designed, implemented and performed the database project controls to facilitate the collection, tracking, reporting, and ensuring all ACH data from over 3,100 vendors were properly received and uploaded into the QAD Accounts Payable System. RESULTS: Based on the effectiveness of project controls implemented and identifying over 30% of suppliers as inactive, streamlined the ACH implementation process and shortened the actual project time by weeks. Coordinated AF Global Corporations Vendor Master File Maintenance (VMFM) and implementation of accounts payables ACH (EFT) records database. VMFM composed of identifying inactive, duplicate, merged, and other supplier records deemed removable from the Vendor Master File. Implemented improved procedures to eliminate invoice duplication and performed Vendor Master File clean up identifying duplicate vendors and vendors with multiple remit to addresses. RESULTS: Identified and removed 1,696 supplier records. Coordinated the Duplicate Invoice Payment Audit and Recovery Project. Audited possible duplicate invoice payments validating the population by reviewing all checks, vouchers, and invoices. Updated database identifying proper duplicates, credit memos, intercompany payments, missing voucher, and outstanding invoices. Managed the refund recovery by communicating with Vendors providing corroborating evidence on all valid duplicates. RESULTS: Recovered over $100,000 in duplicate invoice payments. Sr. Internal Controls/SOX Consultant 3/2013 – 1/2014 • Forum Energy Technologies (FET) & El Paso Energy (EP) – FET is a global oilfield products company, serving the subsea, drilling, completion, and production sectors of the oil and natural gas industry. EP acquires, explores, develops, and produces oil, natural gas, and natural gas liquids primarily in the United States. Both FET and EP are headquartered in Houston, Texas. Assisted Internal Audit Management with internal controls SOX testing and remediation. Using corroborative inquiry, observation, examination of documentation, and re-performance techniques thoroughly documented test results. Created test templates documenting tests performed and evidenced obtained, results of the tests, and conclusions as to the effectiveness of each control tested. o Audit testing & remediation included various processes related to Oil and Gas Reserves, O&G Capitalization of Fixed Assets, Vendor Master File, Purchasing Cycle, Inventory, Revenue and Collections, and more. RESULTS: Finished testing plans earlier than expected thus reducing client testing budget. Identified weaknesses in prior year testing and adjusted test plans were applicable. • Capital Farm Credit – Capital Farm Credit is a customer-owned cooperative, providing financing to rural landowners, country homeowners, agricultural operators and agribusiness firms throughout Texas. Coordinated internal controls testing, GAP analysis, and remediation solutions. Using corroborative inquiry, observation, examination of documentation, and re-performance techniques thoroughly documented test results. Created test scripts and templates, audited test samples, and documented tests performed, evidenced obtained, results of the tests, and conclusions as to the effectiveness of each control tested. Updated GAP analysis, assessment of deficiencies, and provided best practice guidelines on SOX/internal controls remediation solutions. RESULTS: Remediated significant deficiencies for improvement to client concerning; a) “requests for wire transfers”, b) “monthly budget variance review”, c)”reconciliation of all accounts”, and d)”month-end closing checklist” Sr. Internal Controls/SOX Consultant, (Forbes Energy, CNG Financial) 2009 – 2012 • Forbes Energy – An independent oilfield services contractor that provides a broad range of drilling and production related services to oil and natural gas companies in Texas, Mississippi, and Pennsylvania. Remediated OTE (Out of Town) cash disbursement process. Determined through audit testing, a lack of controls over the process. Interviewed employees involved in the OTE process to gather relevant evidence. Designed and implemented new control documents
  3. 3. and key control procedures. Updated flowcharts, process narratives, and company policies and procedures. RESULTS: Effectively eliminated potential tax/audit consequences, as well as, the possibility of theft or fraud. Audited invoices of related party transactions. Obtained vendor list identified in annual report and compared with Accounts Payable transaction ledger. Vouched all related party payments to the originating invoices. RESULTS: Identified over $150,000 in related party invoices paid in error. Ensured appropriate rebilling of related party transactions. Implemented new controls over related party identification into the payables process. • CNG Financial - Check 'n Go is a leader in the short-term loan industry. CNG is the second largest provider of payday loans in the United States, operating nearly 1,300 stores in 31 states. Turned around underperforming store locations. Served as subject matter expert in operations, policies and procedures, and provided leadership to employees. Implemented new “to-do” checklists to ensure day-to-day performance of store operating procedures. Upgraded “Held Check” audit process by re-training employees. Improved daily collections and cash management activities. RESULTS: Increased Beaumont/Crosby locations self-audit score from 60% to 90% in first month. Decreased outstanding loan receivables’ from 10% to the allowable 4%. Sr. Internal Controls Analyst/SOX Consultant, JH Cohn Corporate Governance Division 2006 – 2008 • JH Cohn Accountants & Consultants – A nationally ranked top ten accounting firm, founded in NY, NY in 1919. With more than 2,500 employees nationwide, they provide the resources, technical skills and deep industry knowledge to help them succeed. Led audit team for testing phase of Computer Associates SOX engagement. Reviewed process documentation, including risk control matrices, and prepared scripts to properly test the internal controls over financial reporting. As interim audit manager, supervised audit work and staff; coordinated with Client Company process owners and reported weekly progress to JH Cohn senior management. RESULTS: Offered permanent senior consulting position with JH Cohn at the completion of this project Coordinated SOX initiative for Southern Europe Toys R Us. Utilized project management skills to ensure that 1) work was equitably assigned to staff auditors commensurate with their level of experience and was turned in on time and within budget, 2) meetings were scheduled and completed, 3) weekly progress reports were updated and communicated and findings were properly documented and validated with the impacted process owner(s), 4) binders were properly indexed, updated, reviewed, and ready for presentation to external auditors. RESULTS: Efforts reduced JH Cohn audit time and costs because I took the initiative to be the Team Lead, thereby, freeing up the actual Audit Manager to work domestically back in the US at Toys R Us Corporate. Identified value-added services for start-up Client Company Halcyon Jets. While documenting the internal controls over financial reporting, drafted company policies and procedures related to flight operating costs, revenue recognition, and commissions’ payable. New policies and procedures were reviewed by Client Company process owners and Sr. Management before implementation. RESULTS: Added additional revenue stream to JH Cohn’s master service agreement Mentored and trained JH Cohn corporate governance staff and new hires. Developed SOX training curriculum targeted to new hires. Training included 1) Power Point presentation, 2) role plays, 3) examples of actual client documentation, and 4) question and answer session. RESULTS: New hires were deployed to audits’ with necessary resources to begin work. Sr. Internal Controls Analyst/SOX Consultant, Sirius Solutions 2004 – 2005 Performed Sarbanes-Oxley consulting on international client companies (Baker Hughes, Powell Ind., and ICO Polymers). Prepared process narratives and “walk-thru” binders documenting internal controls over financial reporting. Interviewed process owners to gather evidence in support of key controls. Performed “test of one” of all key controls and documented results. Developed risk control matrices which identified key controls. Created test plans to ensure that controls were operating as designed. RESULTS: Work reviewed and approved by management with minimum number of audit points Reconciled the inter-company balances of Parker Drilling. Researched intercompany receivables and payables, and intercompany sales and purchases between parent company and subsidiaries. Coordinated efforts with division controllers to identify out of balances and gathered supporting documents to evidence the intercompany transactions. Implemented new controls over intercompany cutoff procedures. RESULTS: Eliminated all intercompany out of balances. Reduced time spent reconciling intercompany by two days. Controller, Nabors/Sea Mar, 2002 – 2003 • Sea Mar – a fully owned subsidiary of Nabors, Sea Mar owned and operated 34 supply vessels in the Gulf of Mexico and International waters. Revenues in excess of $400 million; Regulated by the Jones Maritime Act. Created chart of accounts and recurring journal entries in Nabors-Sea Mar post inversion reorganization. Gathered information from Master Service Agreement, Maritime law Jones Act statutes, and in-house Tax Department. Identified revenue and cost drivers behind the post inversion structure. Set up journal entries between the post inversion intercompany entities. RESULTS: Corrected Parent company journal entry netting $25 million of revenues and expenses. Transferred billing function to Houston. Directed activities of IT and financial professionals in conversion from legacy system to Oracle platform. Defined the billing process based on customer contracts. Set up flexible billing methods and controls based on vessel charter rates and markups. Reconciled Oracle and legacy system balances, prepared roll-forward summary, and ensured accuracy of the accounts receivable aged trial balances. RESULTS: Successful migration of billing system.
  4. 4. Improved efficiency in billing process by reducing amount of manual accruals needed and decreasing receivables days outstanding by 10 days. Directed preparation of all financial and management reporting, budgeting, and forecasting. Reported directly to President of Sea Mar and supervised a staff of two accounting professionals. Coordinated the monthly and quarterly close process with parent company (Nabors). Advised management on customer contractual issues and prepared pro-forma sales analysis. Managed collection efforts and reported day’s outstanding analysis. Interacted with internal and external auditors providing requested information. RESULTS: Received significant bonus as first year controller. Decreased receivables days outstanding. Sr. Internal Controls Analyst/Audit Consultant 1999 - 2001 • Waste Management, Enron, Houstonian Hotel & Golf Audited Prepaid Expense accounts of Waste Management. Reconciled account by examining detail transactions recorded. Identified prepaid expense of $350,000 for Software Vendor Maintenance. Vouched and traced original $1.05 million pre-payment two years prior. Researched the Software Vendor Maintenance Agreement, noting that Waste Management was only obligated to pay one year in advance. RESULTS: Eliminated unnecessary $700,000 cash outflow in next year Reconciled $16 million discrepancy between Enron Broadband GL and Fixed Asset sub-ledger. Researched and gathered documentation regarding SAP implementation, including capital expenditure authorizations, journal entries, previous legacy systems transactions and bank statements. Determined that $12.5 million of the out of balance was recorded to the LJM II partnership. RESULTS: Enron management commended my work and considered the matter closed. One year later noted the infamous LJM II partnership was the related party (off-balance sheet) company used fraudulently by Enron. Audited balance sheet of the Houstonian and Shadow Hawk Golf courses. Gathered supporting documents to substantiate accounts. Evidence included bank statements, receivable confirmations, and vouchers of payments, capital expenditure authorizations, tax calculations, and golf membership dues agreements. RESULTS: Identified numerous account adjustments needed in order to properly record and classify in accordance with Generally Accepted Accounting Principles. Supervisor & Senior Financial Auditor/Analyst, EDS/Continental Airlines 1989 - 1998 • EDS Sales & Support /Customer: Continental Airlines, over 10 years Supervised the AP Clerks by auditing all of the Continental Airlines Technology & Telecommunications invoices. Ensured invoice was date stamped, invoice was approved within Authorization Matrix, and invoice was recalculated and properly matched against the PO and receiving ticket. Oversaw the preparation and monitoring of the annual budget and periodic forecasts. Directed the compilation of individual budget plans. Analyzed budget submissions for reasonableness. Provided actual against budget results to the Account team and corporate management. Explained and documented variance analysis reports and ad hoc reports at the request of management. RESULTS: Ensured the budget and forecasting process was promptly completed on time and reported to Parent Company. Guaranteed all information critical for corporate survival was accurate and complete. Implemented Access database. Designed database tables and input forms to assist management review and produce reporting of the data related to all telecommunications phone and data lines used in the operations of Continental Airlines HUB / Reservation stations. Sr. Auditor, 1985 - 1988 Arthur Andersen (Weatherford, Riviana Foods, Texas Air) Identified and addressed business and audit risks, while mentoring new staff. Performed and supervised independent year-end physical inventory observations and counts. Ascertained certain dented, rusty, and damaged drill pipe as slow moving or obsolete inventory. Applied accounting principle that Inventories should be recorded at lower of cost or market. RESULTS: Recorded audit entry writing down Inventory balance to its net realizable value. Promoted to senior auditor in second year. EDUCATION & PROFESSIONAL DEVELOPMENT B.B A.., Accounting, UNIVERSITY OF HOUSTON, 1985 Arthur Andersen External Audit Training, 1986 EDS Financial Management Certification Program, 1992 -1994 COSO ERM Framework – Jefferson Wells / PWC, 2004 JH Cohn In-Charge Audit Training - 2007 COSO Updated Framework – Accretive Solutions, 2014 PROFESSIONAL CERTIFICATIONS / AFFILIATIONS Certified Public Accountant (CPA - 1992, License inactive), Member Institute of Internal Auditors (IIA, currently studying to pass Certified Internal Auditors exam), Member of the Financial Executive Networking Group (FENG)