How To Write a Business/Formal Letter

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  • Check this video on : http://www.youtube.com/watch?v=egeyiUpFsaw For more information
  • How To Write a Business/Formal Letter

    1. 1. HOW TO WRITE A BUSINESS LETTER ? By: Francese Genevieve Oracoy
    2. 2. WHAT IS A BUSINESS LETTER? A business Letter is written in formal language. The letter is written for official correspondence between two organizations and organizations and customers, clients, etc. The style of the business letter depends on the relationship that is shared between the two parties. Purposes : Offering a business deal to other organization, offering a business deal to other organization, denying an offer, new schemes for customer, extending the contract with a client.
    3. 3. THE PURPOSE OF WRITING A GOOD BUSINESS LETTER  Professionalism A well-formatted letter conveys an immediate sense of professionalism to the reader, particularly if it is printed on quality paper and folded neatly.  Communication Knowledge When you use the accepted format for a business letter, it lets the reader know that you have a basic understanding of standard business communication practices.
    4. 4. THE PURPOSE OF WRITING A GOOD BUSINESS LETTER  Showcases Content By following the standard guidelines for the paragraph content -- introducing your point and providing immediate support -- you can build your case quickly and concisely, making it easy for the reader to focus on the letter itself.
    5. 5. HOW TO WRITE EFFECTIVE LETTER:  Analyze your reader  Have a Clear Sense of Purpose  Draft, revise and edit your Letter  Select the Best Communication Strategy
    6. 6. THINGS YOU HAVE TO CONSIDER IN WRITING AN EFFECTIVE LETTER The 7 C’s Other Tips  Clear  Correct Format  Concise  Brief and Direct to the Point  Correct  Courteous  Conventional  Convincing  Relevant Polite and Well Presented  Free from grammatical errors
    7. 7. What are the Components of a Letter?
    8. 8. Letterhead (Business Organization) Writer's Address Date Inside Address Salutation Body of the letter Complimentary Close Signed Name/Signature Type Name Candace Winters
    9. 9. DETAILS TO BE WRITTEN Letterhead (Business Organization) • • • • • • • Company’s Name Address Telephone Fax Email/Website Postal Code Kind of Business Writer’s Address • • • • • Street Address City State Zip Code Date
    10. 10. DETAILS TO BE WRITEN Inside Address Salutation • Name of the Reader • Address of the Reader • His/Her Company • Company Address
    11. 11. DETAILS TO BE WRITEN Body of the Letter • Introductory Paragraph • Discussion Paragraph • Concluding Paragraph (2 Spaces below salutation and 2 spaces below each paragraph) Complimentary Close and Signed Name • Place a comma after the complimentary Close and put your sign above your printed name.
    12. 12. THE DIFFERENT FORMATS OF BUSINESS LETTER
    13. 13. FULL-BLOCK STYLE
    14. 14. MODIFIED-BLOCK ST YLE
    15. 15. SEMI-BLOCK ST YLE
    16. 16. TYPES OF LETTER Letters of Inquiry Complaint Letters Sales Letters Adjustment Letters Good-News Letters Cover Letters Bad-News Letters Application Letter
    17. 17. VIDEO CLIP ABOUT WRITING A BUSINESS/FORMAL LETTER
    18. 18. Hope You Learned lots of things!!! Thank You 

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