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Government Contracting - HUBZone Certification


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Jennifer Schaus & Assocates host a series of webinars on various government contracting topics. For full downloads with audio, including Q/A with the audience, please visit our complimentary download library at!webinars/c8k2

Please contact us for any assistance regarding government contracting - GSA Schedules, federal sales, 8a Certification, proposal writers and more! or + 1 - 2 0 2 - 3 6 5 - 0 5 9 8 Visit us at THANK YOU

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Government Contracting - HUBZone Certification

  1. 1. Govt Contracting Webinar Series Learn Before You Leap! • Govt Grants & SBIR Process RECORDING: • Simplified Acquisitions RECORDING: • Mentor-Protégé Program RECORDING: • HUBZone Certification RECORDING: • Aug 20 Access to Capital Guest: John Fedewa, Armcor Register: • Aug 21 Winning Proposals Guest: Michael Hordell & Richard Leahy, Pepper Hamilton LLP Register: ALL WEBINARS WILL BE RECORDED AND ARE AVAILABLE FOR DOWNLOAD ON OUR WEBSITE UNDER THE WEBINAR TAB PLEASE VISIT WWW.JENNIFERSCHAUS.COM AND SELECT “WEBINARS”
  2. 2. Jennifer Schaus & Associates GOVERNMENT CONTRACTORS WEBINAR SERIES HUBZone Certification August 14, 2014
  3. 3. Jennifer Schaus & Associates • Washington DC Based • 20+ Yrs Government Contracting • GSA Schedule Consulting • Govt Contractor Events • Govt Contractor Support Services 1717 Penn Ave, NW; #1025 Washington DC 20006 + 1 – 2 0 2 – 3 6 5 – 0 5 9 8
  4. 4. Jennifer Schaus & Associates SPONSOR ANNOUNCEMENT… Unanet provides software to over 1,000 Government Contractors that facilitates: • DCAA Compliant Time Tracking & Approvals • Expense Reporting Automation with Federal Per Diems • Real-Time Reporting on Direct & Indirect Costs • KPIs on Profitability, Utilization, Actual vs. Budget, etc. • Billing & Revenue Recognition • Budgeting, Planning & Resource Forecasting • Contract Management WEBSITE: CONTACT:
  5. 5. Jennifer Schaus & Associates HUBZone Certification AGENDA: Speaker: Jon Williams, Partner with PilieroMazza PLLC Presentation Audience Q & A Conclusions & Wrap-Up
  6. 6. Jennifer Schaus & Associates HUBZone Certification 888 17th Street, NW 11th Floor Washington, DC 20006 202-857-1000 Jon Williams
  7. 7. Jennifer Schaus & Associates HUBZone Certification SPEAKER BIO: Jon Williams, Partner • Member of Government Contracts and Small Business Programs Groups • More than 13 years of experience advising contractors on all aspects of doing business with the federal government, with a focus on the federal small business programs including the HUBZone, 8(a), SDVOSB, and WOSB programs • Represents contractors in bid protests, size protests, appeals, claims, and related administrative and court proceedings • Frequent speaker and author on government contracting issues for small businesses
  8. 8. Jennifer Schaus & Associates HUBZone Certification
  9. 9. Jennifer Schaus & Associates Overview Preparing for a smooth HUBZone certification process • HUBZone eligibility criteria • Employee counting issues • Employee record issues • The HUBZone application process • What documents do you need? • What to expect • Changes are coming
  10. 10. Jennifer Schaus & Associates HUBZone Eligibility Criteria • Must be a SMALL business • Size of a firm includes any affiliates • Multiple ways that affiliation can arise • Key is when one firm controls or has the power to control the other, or a third party or parties control or have the power to control both, even if this control is not exercised • Can have affiliates, but must be small combined
  11. 11. Jennifer Schaus & Associates HUBZone Eligibility Criteria (Continued) • Must be at least 51% owned and controlled by a U.S. citizen • “Principal office” must be located in a HUBZone • The location where the greatest number of the firm’s employees at any one location perform their work • Job site exception for firms in services and construction • At least 35% of employees must live in a HUBZone • “Employee” means all individuals employed on a full-time, part-time, or other basis working at least 40 hours per month
  12. 12. Jennifer Schaus & Associates Employee Counting Issues • Job site employees must be on a contract • Job site employee distinction only applicable to principal office location calculation, not the 35% HUBZone residency requirement • Employee “test” found in SBA Size Policy Statement No. 1 • Includes considerations such as paying state unemployment taxes, power to hire and fire employees, supervise employees, etc. • Vital to keep accurate and current records • Employee drivers licenses – make sure not expired • HUBZone maps of employees’ addresses
  13. 13. Jennifer Schaus & Associates The HUBZone Application Process • Verify eligibility • Gather supporting documentation • Review sample HUBZone application form • Review and ask questions • Access SBA’s General Login System • Complete and submit online HUBZone application • Submit any requested supporting documentation
  14. 14. Jennifer Schaus & Associates Ready to Apply? Considerations • About 25% of applications are denied • Must wait 90 days after denial to re-apply • SBA statistics demonstrate that more “established” firms typically have greater success in the Program • Not a business development program like 8(a) Program • Only 30% of HUBZone-certified firms in the SBA’s portfolio have HUBZone contracts, most do not get work • Hard to stay compliant with all Program criteria
  15. 15. Jennifer Schaus & Associates Documents You Will Need • General business information • DUNS number • Business and personal federal tax returns for the last three years • Business ownership documentation – articles of incorporation, LLC, etc. • Citizen documentation for owners • profile • Appropriate NAICS codes • Proof of principal office location, such as lease agreement • Official payroll records and other information showing employees residing within HUBZones (drivers licenses, HUBZone maps, etc.) • Other information supporting HUBZone eligibility requirements
  16. 16. Jennifer Schaus & Associates What Happens After You Apply? • Usually takes three to six months for application to be processed • Roughly 10% of applicants will receive a “site visit” • SBA may have questions about submission
  17. 17. Jennifer Schaus & Associates Approved or Denied? • If approved: • Go on list of approved HUBZone entities • Check SBA’s Dynamic Small Business website to ensure it reflects your status • Can start pursuing HUBZone projects immediately • Must recertify continued HUBZone eligibility every three years • No maximum amount of time in the Program • If denied: • No formal appeal process • May submit an informal “request for reconsideration” if you believe denial was based on “clear and significant error” of procedures or significant facts relevant to your application
  18. 18. Jennifer Schaus & Associates Changes Are Coming • 90-day target for processing new applications • New Standard Operating Procedures coming soon • Overhaul of regulations expected this year • Site visits of about 10% per year of all HUBZone participants will continue • Reduce full document reviews from once every three years to once every six years? • Protest decisions made public?
  19. 19. Jennifer Schaus & Associates HUBZone Certification Questions ? ? ?
  20. 20. Jennifer Schaus & Associates HUBZone Certification Conclusions . . .
  21. 21. Jennifer Schaus & Associates HUBZone Certification Conclusions . . . • To be eligible for the HUBZone program, your principal office must be located in a HUBZone and 35% of your employees must live in a HUBZone • Make sure you gather all the eligibility documents before you apply • Plan for a 3-6 month application process • Keep an eye out for coming changes
  22. 22. Thank You !!
  23. 23. CONTACT INFO Jennifer Schaus & Associates + 1 – 2 0 2 – 3 6 5 – 0 5 9 8 Jon Williams Partner, PilieroMazza PLLC 888 17th Street, NW 11th Floor Washington, DC 20006 202-857-1000