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Data Analytics Project Plan

  1. 1. DATA ANALYTICS Project Plan Jelilat Adesiyan Mounika Aunugu Patricia Kindred Edward Yang Wilbert Zegarra
  2. 2. 1 Table of Contents Problem statement.............................................................................................................................2 Project mission statement...................................................................................................................2 Project objectives...............................................................................................................................2 Project work requirements..................................................................................................................2 Exit criteria.........................................................................................................................................3 Work breakdown structure .................................................................................................................3 Milestones.........................................................................................................................................4 Working schedules .............................................................................................................................4 Required resources.............................................................................................................................4 Control system...................................................................................................................................5 Major contributors .............................................................................................................................5 Risk areas and contingencies...............................................................................................................5 Deliverables Breakdown......................................................................................................................6 Data Analytics Society.....................................................................................................................6 Website........................................................................................................................................10 Whatisdataanalytics.com Blog.......................................................................................................16 “What is Data Analytics?” Video ....................................................................................................21 Promotional Materials ..................................................................................................................24 Conclusion .......................................................................................................................................27
  3. 3. 2 Problem statement Current University of Houston-Downtown Masters of Science in Data Analytics (UHD MSDA) students are seeking deliverables that will create and promote the UHD Data Analytics Society. The deliverables must be functional and be ready to use by the UHD Data Analytics Society upon completion. Each deliverable must support the UHD Data Analytic Society’s objective to educate and promote the field of data analytics and its applications to current students, prospective students, and prospective employers. Project mission statement Our mission is to create deliverables for the UHD Data Analytics Society which consist of the following; 1. The creation of the organization 2. The UHD Data Analytics Society website 3. The blog whatisdataanalytics.com 4. The “What is Data Analytics?” infographic video 5. The Promotional material for the organization. We aim to create minimal and functional frameworks for deliverables that can be used in the near future and be updated according to the organization’s needs. Project objectives The team will create deliverables which the UHD MSDA students can use to promote data analytics through the creation of the UHD Data Analytics Society. The project’s primary objective is to create deliverables with minimal functionality to build up the organization’s framework. The project’s secondary objective is to create content which the organization can use educate and promote the field of data analytics and its applications to current students, prospective students, and prospective employers. Project work requirements The creation of the following are planned in order to support the UHD Data Analytics Society 1. Create the organization UHD Data Analytics Society 2. Create the website for UHD 3. Create the blog whatisdataanalytics.com 4. Create the infographic video “What is Data Analytics?” 5. Create promotional material for the organization
  4. 4. 3 Exit criteria Each deliverable has its own exit criteria. However, the key exit criteria for each are as follows: 1. To hold the first meeting of the UHD Data Analytics Society 2. To launch the website for UHD Data Analytics Society 3. To launch the Whatisdataaanalytics.com blog 4. To upload the Infographic video “What is Data Analytics?” onto the website 5. To print and post the promotional materials Work breakdown structure Each deliverable has its own work breakdown structure. However, the key work breakdown structure for the project is:  Lead project Manager (Patricia Kindred) o Project Manager (Mounika Aunugu) – create UHD Data Analytics Society o Project Manager (Wilbert Zegarra) – UHD Data Analytics Society Website o Project Manager (Patricia Kindred) – whatisdataanalytics.com blog o Project Manager (Edward Yang) – “What is Data Analytics?” infographic video o Project Manager (Jelilat Adesiyan) – promotional materials for the UHD Data Analytics Society What is Data Analytics? Project Data Analytics Video(Edward Yang) Data Analytics Society(Mounika Aunugu) Website (Wilbert Zegarra) Blog (Patricia Kindred) Promotional Material(Jelilat Adesiyan)
  5. 5. 4 Milestones Each deliverable has its own milestone. However, the major milestones for the project in order of dependency are:  Organization approval o Organization website live  Q&A with educator  Q&A with educator o Industry blog live  Q&A with industry professional  Q&A with industry professional o Infographic video uploaded online o Promotional material printed Working schedules Each deliverable has its own working schedule. However the master working schedule is as follows: 1. Hold the first meeting of the UHD Data Analytics Society (Projected by November 14, 2015) 2. Website for UHD Data Analytics Society is live (projected by December 15, 2015) 3. Whatisdataaanalytics.com blog is live (projected by December 15, 2015) 4. “What is Data Analytics?” video is uploaded (projected by December 4, 2015) 5. Promotional material is printed and posted (projected by December 15, 2015) Required resources Each deliverable has its own resource needs. However the major resources required are as follows;  Time: Time is a limiting factor for every deliverable; with the deliverable due December 15, 2015 there are only a few weeks left to fulfill all the requirements of the project.  Communication skills: They are necessary between team members to navigate the project and to fulfill the project’s main objective – to communicate the definition of data analytics.  Website building skills: They are necessary for the UHD Data Analytics Society website and the whatisdataanalytics.com blog.  Funding: Lastly, funding is required for every deliverable; the organization needs funding to set up as an NPO, the website and blog need funding for domain and email hosting, the infographic video needs funding for the animator(s) and narrator(s), and promotional material needs to be professionally printed.
  6. 6. 5 Control system Each deliverable has its own control system. However, to manage the overall project, there will be a lead project manager. Several deliverables require more than one team member to contribute. Therefore, each deliverable will have a manager responsible their deliverable’s tasks and task assignments. Tools for keeping track of the project are email, text/phone, Zoho project management software, and face to face meetings. Zoho project management software sends automatic updates to team members when new tasks are assigned. This keeps email and texting/phone calls to a minimum. Team members also meet regularly once a week to discuss any concerns they have regarding the project. Lastly, a hard due date of December 15, 2015 has been set by our client (Dr. Hill). All team members are aware that their final grade is dependent upon delivery of a quality project. This incentivizes team members to work together and work diligently. Major contributors Every team member has been assigned a deliverable to manage. Outside of the team, major contributors include: 1. Faculty advisor for the organization 2. 2 UHD educators for the Data Analytics Society Q&A’s 3. 2 Industry professionals for the blog whatisdataanalytics.com Q&A’s 4. Faculty approached to vet the logic of the infographic script 5. Animator(s) and Narrator(s) for the infographic video Risk areas and contingencies Several risk factors exist for this project;  Time: Approval of the organization is dependent on the Student Activities office, if approval is delayed, the organization may not have its first meeting until the Spring 2016 semester.  Resources: Producing the promotional material is dependent on funding and approval for printing; if funding or approval is delayed, quality promotional material may have to wait till Spring 2016.  The skill and availability of the animator(s) and narrator(s): The infographic video is dependent on finding and working with animators and narrators; if the animators are not available, the work is not of quality, or the work is not finished, then the video may have to be delayed or dropped from the project.
  7. 7. 6  The availability of UHD educators and industry professionals to answer Q&A’s: The website for the Data Analytics Society will feature 2 Q&A’s from UHD educators. Q&A’s are dependent on the availability of the educators; if educators are not available, the website will be posted with minimal functionality. The blog whatisdataaanalytics.com will feature 2 Q&A’s from industry professionals, Q&A’s are dependent on the availability of the industry professionals; if the industry professionals are not available, the blog will be posted with minimal content. Deliverables Breakdown Below are the deliverables and their respective project plans; Data Analytics Society Objective: To have the framework of the Data Analytics Society so that it will be active by the end of fall 2015. Problem Statement: The students of the MSDA have concerns about the program’s direction and future. The Data Analytics Society will be created to give the MSDA students a forum in which they can discuss their issues with the program and give a unified voice when talking with Administration. The Data Analytics Society will also promote the MSDA to prospective students and educate them on the applications of Data Analytics. Deliverable mission: To learn and apply UHD’s requirements and policies in creating a school organization. To build framework for the Data Analytics Society so that it is long lasting. Work requirements: The following are the project work requirements; 1. Find out requirements and policies in creating a school organization 2. Fill out requisite forms and submit 3. Confirm organization approval 4. Schedule orientation meeting with Student Activities with an executive officer and Faculty Advisor 5. Schedule first meeting of the Data Analytics Society Work breakdown structure: The following are the project work breakdown; 1. Organization Interest a. Discuss interest of organization with current MSDA students b. Discuss purpose of organization with current MSDA students c. Preliminary signup sheet to gauge interest in organization 2. Organization Name
  8. 8. 7 a. Discuss naming options with current MSDA students b. Discuss the option of ending the name with Society or Association c. Search for available domain name options that relate to discussed names d. Purchase domain names related to discussed names 3. Policies and Requirements a. Speak with Student Activities to learn about the minimum requirements and policies to set up organization b. Faculty Advisor i. Position ii. Phone number iii. Email address c. 3 executive officers i. Must have 2.5 GPA or above ii. 900# iii. Phone number iv. Email address d. 3 non-officer members i. Must have 2.0 GPA or above ii. 900# iii. Phone number iv. Email address e. Constitution i. Must have requirements for executive officer GPA of 2.5 or above ii. Must have requirements for non-officer member GPA of 2.0 or above iii. Must state who controls and audits funds iv. Must require that organization cannot discriminate against race, religion, color, etc. 4. Submit required forms along with constitution a. Navigate Orgsync website b. Use Orgsync to fill out required forms 5. Confirm organization approval a. Confirm with Student Activities Coordinator that forms were received b. Update with Student Activities Coordinator that organization is pending c. Meet with Interim Director of Student Activities & Events to inquire about approval 6. Schedule first meeting of Data Analytics Society a. Inform current MSDA students that organization is approved b. Inform Faculty Advisor of first meeting c. Inquire current MSDA students about the best time to meet for first meeting
  9. 9. 8 d. Reserve room for first MSDA meeting i. Faculty advisor approval ii. Library approval (for using library room) e. Schedule first meeting. Email all current students. i. Use Orgsync to create event ii. Use Orgsync to create RSVP f. Inquire about funding and approval for catering i. Contact Council of Finance and fill out form ii. Contact MSDA administration and request catering Milestone and working schedules: Below are the milestone and working schedules; 1. Faculty Advisor joins Data Analytics Society (Done) 2. 3 executive officers and 3 non-members joins Data Analytics Society (Done) 3. Forms submitted along with Constitution (Done) 4. Organization Approved (Done) 5. First meeting held (Done) What is Data Analytics?Project Data Analytics Video Data Analytics Society Create organization Submit required forms along with constitution Confirm Organization Approval Schedule first meeting Website Blog Promotional Material
  10. 10. 9 Exit criteria: The following are the exit criteria; 1. To have the organization approved by Student Activities 2. To have an orientation meeting with Student Activities with an executive officer and Faculty Advisor 3. To have the first meeting of the Data Analytics Society Required resources: Below are the milestone and working schedules; 1. Interest in organization from MSDA students 2. Student information to fill out forms required for organization Control system: Below are the control systems; 1. To track progress of organization, interested MSDA students have been in frequent contact. 2. To track progress of organization, Faculty Advisor has requested updates on organization approval. 3. To track Student Activities progress on approval, Student Activities Coordinator (Percy Jackson) was visited frequently and a meeting with the Interim Director of Student Activities & Events (Sarah Crass) was held. Major contributors: Below are the cont4ributors, major and otherwise; 1. Edward Yang: Organize interest, research requirements and policies, fill out and submit forms. 2. Faculty Advisor: Must find faculty advisor that has the interest and time to dedicate to an organization 3. MSDA students: Interest in organization and suggestion of organization’s direction will determine organization’s future. 4. Student Activities: Must consult with student activities regarding requirements and policies, must approve organization, must hold orientation meeting. Risk areas: Below are risk with contingencies, when possible; 1. Organization domain name must be available: Data Analytics Association was not available in domain name form. Data Analytics Society and its derivatives were available for purchase. 2. Delays in organization approval a. Meet with Student Activities Coordinator. b. Update with Student Activities Coordinator. c. Meet with Interim Director of Student Activities & Events. 3. Funding for Catering first meeting of Data Analytics Society a. Contact Council of Finance for funds. Contact MSDA administration for funds.
  11. 11. 10 Website Objective: To build an internal and external framework of a website. Minimal displays of the external (viewable) website will be created. Internal framework will be chosen for future growth of website. Problem statement: The Data Analytics Society needs a web presence where current MSDA students can collaborate, and prospective students for the MSDA can learn about the program and Data Analytics. Implementing a new website will make it much easier for the society publicize news items, events, and faculty or student research and activities. Deliverable mission: To create minimal, functional, and temporary website for the Data Analytics Society to display information about the organization to current MSDA students. The Data Analytics Society website will be created to promote and educate current and prospective students about data analytics and the UHD MSDA program. The website will focus on the academics of data analytics; Q&A’s with educators and blog posts about how data analytics applies to academic disciplines will be featured. 1. Website design must be compliant with UHD identity standards. 2. Website design must be aesthetically pleasing and convey an impression of modernity, scientific excitement, and educational excellence. 3. Users must be able to navigate and orient easily, Site must follow standards, render properly on all major browsers and operating systems. 4. Site must be easy to maintain, Site structure will allow non-technical staff to update content; dynamic elements will be managed through user-friendly forms. 5. Site must be robust and perform well. 6. Site content must be comprehensive and accurate. Content will be entered and proofed for every page specified in the site map. Work requirements: 1. Discuss what website frameworks to use 2. Find hosting for website 3. Setup FTP server to upload framework to host 4. Discuss WordPress theme 5. Research and install WordPress plugins 6. Create content for website Exit criteria: Website is live and viewable to the public. The exit criteria established related to the objectives are: 1. The banner colors, and logo of the site meets the specifications of UHD identity.
  12. 12. 11 2. Society approval 3. Positive reactions from people using the site. Faculty, students, prospective students, and alumni are able to find information easily. 4. After training, members and staff will be able to enter and modify content without difficulty. New website managers will be able to manage with a little investment in learning the system. 5. Site uptime >99% Average page load time < 5 seconds average (except on dialup connection) Site renders correctly on all major browsers and in print. 6. All issues identified in QA are corrected and verified Work breakdown structure: 1. Discuss what website frameworks to use a. WordPress framework b. Zoho framework 2. Find hosting for website a. Research website hosts for best price and functionality b. Use Zoho hosting as an option c. Set up framework on host 3. Setup FTP server to upload framework to host 4. Create content for website a. What is data analytics introductory posting (that can possibly replace the description for the main UHD MSDA page) b. What is data analytics postings – 2 Q&A’s with an educator i. Q&A with an educator #1 1. Release form ii. Q&A with an educator #2 1. Release Form c. What is data analytics research – 2 postings on how data analytics applies to an academic discipline i. Research posting how data analytics applies to a discipline #1 ii. Research posting how data analytics applies to a discipline #2 5. Discuss Webpage theme and implementation a. Prepare 2 variants of home-page design (to comps) for society selection.
  13. 13. 12 b. Prepare comps for full site design from the chosen home page design, through secondary, tertiary, and specialty pages (total of 2 cycles of design review and modification) c. Implement site with the structure of the approved site map d. Incorporate approved design using CSS. e. Minor redesign of two sections. f. Process and incorporate images as per the approved design and content inventory list g. Implement features as described in the Functional Specification document (below): • Navigation • Authorized members/staff section • Data management for people, features, news, research fields, seminars • Faculty , student and professional survey (webform) • Research matrix h. Initial content entry by trained personnel, with progress tracking i. Designer review and style correction for content after entry What is Data Analytics? Project Data Analytics Video Data Analytics Society Website Discuss frameworks to use Find hosting for website Setup FTPserver to upload framework Create content for website Discuss webpage theme and implementation Blog Promotional Material
  14. 14. 13 Milestone and working schedules Milestone Baseline Start Date Baseline Completion Date Content Preparation Create project Scope Document Create Plan Document November 10, 2015 Source images identified and obtained December 15, 2015 Basic layout creation Design Layout creation December 15, 2015 1st Design Presentation November 10, 2015 Feedback received 2nd Design Presentation Design sign-Off Development Page templates coded images identified Images processed, entered Content Entry completed November 10, 2015 December 15, 2015 Team site review Link redirects identified Link redirects implemented Final review Launch Closing Post-launch monitoring complete TBD TBD Required resources: 1. System support: a. Domain name b. Website host c. Text Editor Program d. FTP Program 2. Human Resources: a. Project Manager b. Programmer c. Designer
  15. 15. 14 d. Educator’s time for Q&A’s 3. Capital Control system: 1. Quality assurance testing to include verifying proper browser rendering ( Windows and Mac) for the following browsers: a. Internet Explorer b. Google Chrome c. Firefox d. Safari 2. Link integrity (all links go to actual pages, and open correctly in the original window or a new one as specified 3. Correct operation of: a. Site navigation b. Forms and display pages c. Dynamic update Major contributors: 1. Project manager: (Edward Yang: set up hosting) a. Coordinate all project activities b. Report and prioritize issues and problems for the website team c. Throughout the development phase, obtain information and decisions as needed to resolve issues and keep the project moving and on schedule d. Review weekly project status and expenditure reports 2. Site administrator: Wilbert Zegarra: lead website designer a. write, edit, review or change website copy and images, and as necessary send materials to the society, in accordance with the project schedule 3. Students, faculty, and professional collaborators: a. Either enter their data into the new website database, or provide same in electronic format, proofed and approved, to the project manager for entry by others. Risk areas and contingencies: 1. Collaborators are unable to prepare, approve, or enter content by the required deadline. Project could run over schedule; is unlikely to run over cost:
  16. 16. 15 a. Reassign content responsibilities within client department b. Modify scheduling to accommodate delay; for content editing or entry, use IWS trained and supervised personnel. 2. Resourcing conflicts or shortages. The project cost and schedule (primarily schedule) could overrun: a. Assign full technical resources when possible b. Obtain commitment of resources to meet the project schedule c. Create an alternate resource plan for critical tasks 3. Collaborators do not have as many images as are needed for the site. Site is less attractive a. Provide places in which images can be added easily later; search for and buy images from vendors b. Commission local photographers to take more images; canvass faculty for images from their research papers 4. Server/hosting/infrastructure problems. Site can’t go live on time a. Work with IT and campus hosts to develop alternatives. Project Attachments: This website project consists of five documents that are considered to be attachments to this project plan. They are as follows;  Site map – a hierarchical, schematic map of the proposed site.  Content tracker – a spreadsheet listing, by page, every item of content, words, images, PDF, programmed element, or other – to be included in the site, with data columns for recording who is responsible for various aspects of processing the content, and for noting progress on these tasks.  Functional Specification – defines the operation of all programmed elements of the site (such as navigation, featured elements, secure areas).  The Design comps - They are a set of graphics files that will specify and display all of the visual features of the site, including page layouts, colors and fonts to be used, identity elements, banner and thematic images. These are developed in, and are the deliverable from, the design phase.  The Redirect List- It will be developed during the project. It is a spreadsheet that lists every page in the existing site for which the clients wish to recognize the current url and the page to which we should redirect it in the new site. (This maintains the utility of existing bookmarks that users may have to the current site.)
  17. 17. 16 Whatisdataanalytics.com Blog Objective: Our objective is to develop a blog that will discuss how data analytics applies to an academic discipline. Work Requirements: To create the blog, we will need the following items in order for the blog to be considered complete: Functional Requirements Primary:  Users can see the blog posts  Users can comment on the blog posts  Users can subscribe to the blog posts or categories of the blog post using RSS feed readers.  Authors can save draft posts.  Administrators have the ability to monitor, edit, and remove posts as necessary. Secondary:  Users can receive email notification upon posting of new blog content.  Authors are able to forward date post. Technical Requirements Primary:  Can be viewed in various browsers on multiple platforms. (i.e. Internet Explorer, Chrome, Safari and PC and Mac)  Can be viewed via mobile platforms  Support for Authors and Administrators Secondary:  Blog will be built using a hosted system. Usability Requirements  System can be viewed on various platforms  System can be viewed via mobile platforms  System must meet ADA requirements.
  18. 18. 17 Work breakdown: Refer to the chart below for the work breakdown structure for the creation of the blog. Milestone/Working schedules/Exit Criteria Review the table below for milestone and working schedules. University of Houston Downtown – Data Analytics Society Create “Whatisdataanalytics.com” Blog Date Activities/Milestone Exit Criteria 11/3/2015 Draft Project Plan Project plan is created 11/10/2015  Create website  Create email address  Select professionals for interviews  Select topics for research on data analytics posting  Select subjects for data analytics trends  Website is created  Email address is created  Professionals are found and interviews are scheduled  Topic for research are found  Subjects for data analytics trends are found What is Data Analytics? Project Data Analytics Video Data Analytics Society Website Blog Create Email Address Create website Develop intro posting Choose Professional Conduct interviews Post content to the blog Choose research topics Conduct Research Post content to the blog Choose data analytics trends Conduct Research Post content to the blog Promotional Material
  19. 19. 18 11/17/15  Develop introductory posting  Conduct professional interviews  Conduct research on selected topics  Conduct research on data analytics trends  Research for introductory posting is completed  Professionals are interviewed  Research on topics is completed  Research on data analytics trends is completed 11/24/15 Create write ups of interviews and research  Introductory posting is written and completed  Interviews written and completed  Research postings are written and completed  Data analytics postings are written and completed 11/28/2015 Checkpoint Project manager check status on deliverables and makes adjustments as needed. 12/01/2015 Post content to blog  Website creator’s posts content to the blog and there are no errors.  Checks to see if all content was sent to website creator. 12/04/2015 Checkpoint Project manager checks with website creator to determine if there were any errors. 12/12/2015 Project wrap-up Required Resources: For this deliverable we will require the following:  Domain name  Blog hosting website  Blog email address  Website designer  Content developers
  20. 20. 19  Computers For this deliverable, we will utilize the experience of one of our group members who currently holds a Bachelor’s of Science in Computer Science to develop the website. He has experience building and coding html, CSS and other website related programming tools. Another of our group members is familiar with creating new email addresses. Two of our group members have experience writing and revising content and are available to review the written content before it is posted to the blog. Control System: For this deliverable we will have one person to act as the project manager. This person will be responsible for setting the deadlines and working with the assigned writers/designers to ensure that each item needed to complete the blog are done in a timely manner. The project manager will be responsible for maintaining weekly contact and setting follow-ups with each writer/designer for a status check. The project manager will remain the key contact for this deliverable and will be able to answer any questions regarding the status of each subtask. By having one person in charge of this deliverable, will eliminate conflicting information and confusion of who to report to. Major contributors: 1. Project manager: (Patricia Kindred) a. Coordinate all project activities b. Report and prioritize issues and problems for the blog team c. Throughout the development phase, obtain information and decisions as needed to resolve issues and keep the project moving and on schedule d. Review weekly project status and expenditure reports 2. Site administrator: Edward Yang lead website designer a. write, edit, review or change website copy and images, and as necessary send materials to the society, in accordance with the project schedule 3. Team Members and industry professionals: a. Team member to assist with industry professional Q&A #1 b. Team member to assist with industry professional Q&A #2
  21. 21. 20 Risk Areas with Contingencies: Refer to the table below for potential risks and contingencies. Risk Contingencies Unable to purchase the whatisdataanalytics.com domain name  Search for alternative domain name  Purchase alternative domain name Group member is unable to develop blog site Utilize existing webpage developing site to create blog. Unable to find Data Analytics professional(s) at UHD for interview  Search for professional(s) outside of UHD to conduct interview with.  Update project manager Unable to find enough information regarding data analytics trends Search for additional details regarding the field of data analytics and create a new posting. Unable to get funding to purchase domain names Utilize one of the free Blog resources to post information to.
  22. 22. 21 “What is Data Analytics?” Video Problem statement: Current students of the MSDA, prospective students of the MSDA, and prospective employers struggle to simply define the field of Data Analytics and its applications. Project mission: Define Data Analytics and its applications using simple, every day terms and examples Project objectives: Create a 3 minute infographic video using simple, everyday terms and examples to define Data Analytics and its applications. Work requirements: 1. Create a script 2. Animate infographic video 3. Narrate infographic video 4. Upload infographic video to organization website or other media Exit criteria: Upload infographic video to organization website or other media Work breakdown structure: 1. Create a script a. Create first draft i. Have script reviewed by faculty – statistics ii. Have script reviewed by faculty – computer science b. Create second draft i. Have script reviewed by faculty – statistics ii. Have script reviewed by faculty – Department Chair of Mathematics and Statistics 2. Animate Infographic Video a. Go to Art Institute and find interested students b. Go to HCC and find interested students c. Create a working contract and release of artwork d. Discuss Storyboard e. Meet with Animator periodically to ensure work is on track 3. Narrate Infographic Video a. Go to Art Institute and find interested students b. Go to HCC and find interested students c. Find freelance voiceover online 4. Upload Infographic Video to organization website a. Direct upload b. Embed via YouTube
  23. 23. 22 Milestone and working schedules: 1. Script is finalized 2. Animator found 3. Infographic Video finished 4. Infographic Video narrated 5. Infographic Video uploaded to organization website or other media Required resources: 1. Animator: computer and software tools to develop infographic video 2. Narrator: computer, high quality microphone, and software to record and edit infographic video 3. Faculty time: Faculty will be approached for opinions on script What is Data Analytics? Project Data Analytics Video Create Script Create First Draft Have script reviewed by faculty – statistics Have script reviewed by faculty – computer science Create Second Draft Have script reviewed by faculty - statistic Have script reviewed by faculty – Department chair of Mathematics and Statistics Animate Infographic Video Meet with Animator periodically to ensure work is on track Discuss storyboard Create a working contract and release of artwork Go to HCC to find interested students Go to the Art Institute to find interest students Narrate Infographic Video Freelance video voiceover online Go to HCC to find interested students Go to the Art Institute to find interested students Upload Infographic Video to organization website Embed via YouTube Direct upload Data Analytics Society Website Blog Promotional Material
  24. 24. 23 Control system: 1. Project Manager Patricia sets tasks and due dates 2. Zoho Project Management software to keep all team members up to date on tasks and responsibilities 3. Faculty: Ensure that script makes sense mathematically and highlights the potential applications of Data Analytics 4. Meet regularly with animators to ensure project is on track Major contributors: 1. Edward Yang: create script, find animator, find narrator 2. Animator 3. Narrator 4. Faculty: script review Risk areas with contingencies, when possible: 1. Student animator(s) chosen may not have the work experience nor the reliability of a professional animator a. Use multiple animators as a starting point. Keep track of follow up and professionalism. Award with contract when preliminary conditions are met. Payment upon finished work.
  25. 25. 24 Promotional Materials Objective: The promotional materials that will be created are a message board ad/ posting (16”x20”), a poster (8.5”x11”) and a first meeting survey. The message board ad/posting and poster will be used to promote the Data Analytics Society and inform potential members of upcoming meetings. It will also be used to generate interest in the program and society in general. The first meeting survey will be potentially used during the first meeting of every semester or whenever a new member joins the organization. It will be used to chart student demographics, knowledge of data analytics, how the society was discovered, and level of interest in the society. Problem statement: More students need to learn about the program as well as the other deliverables being created. Deliverable mission: In order to gain members for the society and more users for the other deliverables, promotional materials will need to be created to garner interest. Project work requirements: The tools needed for this project are as follows;  A survey monkey account  The InDesign tool  Pre-survey interviews – They will be carried out to find the gaps in knowledge when discussing data analytics. Work Breakdown Structure: 1. Message Board Posting a. Find out more information about the platform intended. b. Create posting draft c. Create final posting d. Upload posting 2. Posters a. Choose colors b. Create posters for review c. Final poster 3. First meeting survey a. Pre-survey interview with team members b. Sign up for survey monkey c. Use survey monkey to create survey Milestone and working schedule The milestones are as follows; i. Creating a final posting draft (Nov. 20)
  26. 26. 25 ii. Finalizing survey questions (Nov. 15) iii. Creating a final poster (Nov. 26) iv. Posting survey questions on survey monkey (Nov. 30) About 3 1/2 hours a week are needed to work on the project. Since it will be due on the 15th of December, the project aim is to be done by the 13th. In total, 14 hours of project time is estimated. University of Houston Downtown – Data Analytics Society Promotional Materials Date Activities/Milestone Exit Criteria 11/20/2015 Create a final posting draft Draft is created 11/15/2015 Finalizing survey questions  Final survey questions are created 11/26/2015 Creating a final poster  Final Poster is crated 11/26/15 Creating a final poster  Poster is written and completed 11/28/2015 Checkpoint  Project manager check status on What is Data Analytics? Project Data Analytics Video Data Analytics Society Website Blog Promotional Material Message Find out more information platform Create posting draft Create final posting Upload final posting Posters Choose colors Create poster for review Upload final poster First meeting survey Sign up for Survey Monkey Create survey using Survey Monkey Pre-survey interview
  27. 27. 26 deliverables and makes adjustments as needed. 11/30/2015 Posting survey questions on survey monkey  Survey is live 12/01/2015 Print for Review  Members review poster 12/04/2015 Checkpoint Project manager checks promotional material deliverables 12/12/2015 Project wrap-up Exit criteria i. The final posting draft will be considered finished when all the team members have approved of it. ii. The final poster will be considered finished when all the team members have approved of it. iii. The survey questions will be considered finished when all the team members have approved of it. iv. The survey questions will be considered posted when it goes live online. Major contributors  Jelilat Adesiyan will be the major contributor.  Other team members will be needed for review purposes as well as for the pre-survey interview. Required Resources A survey monkey account, the InDesign adobe tool and other team members are required resources. Control System  Each team member will be in charge of a specific project and will majorly contribute to one project. Team members will also contribute in minor ways to each deliverable. The most important thing for this project is to have the deliverables ready on time and co- ordinate to create cohesive deliverables.  The most important aspects of the work to track and control are the final deliverables. The critical points in which in the process at which controls should be placed (those with which we have outside vendors) is in the pre-survey interview because it depends on others.
  28. 28. 27  Set up project evaluation dates with other team members, 4 days before milestone is due to determine whether the project should be continued. The milestone dates for each of the project leaves a lot of room for changes when compared to the project completion date Risk area with contingencies when possible  One of the foreseeable risks is that of the availability of group members for the pre- survey interview. Because they’ll be busy carrying out their parts of the project, their schedules might be at risk.  Another likely risk is the breakdown of the survey monkey website. If it breaks down, switching to survey creator, survey gizmo, or print out paper surveys.  Risk exists in agreement of color themes and logo. To abate that risk, consultation with team members will be diligent and creation of several templates for approval will be planned.  Funding for printing may not be available, however, Student Activities allows organization a printing allowance. Quality may be sacrificed in order to deliver printed material. Conclusion The project creates deliverables to help promote the agenda of the UHD Data Analytics Society. The five deliverables, the organization, the website, the blog, the infographic video, and promotional material all aim to define, promote, and educate current students, prospective students, and prospective employers on the subject of data analytics. The team has the experience and qualifications necessary to complete the project. The team is aware of bottlenecks caused by time, resources, and funding and have contingencies planned. The team is aware of the December 15, 2015 due date and is working diligently to deliver all parts of the project within the time frame.

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  • PatriciaBlackshields

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