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Analytical Accounting        Presented by:       Charles Allen      BKD Technologies     Managing Consultant
Introduction – Charles Allen        • Managing consultant        • More than 20 years experience        • Microsoft MVP
What You Will LearnWhat you will learn in this webinar The purpose of Analytical Accounting Setup steps Transaction Ent...
The Purpose of Analytical Accounting Enables you to track data tied to your GL  accounts without creating new GL  segment...
The Purpose of Analytical Accounting Examples  • Track costs associated with building a new building  • Track information...
Setup Set up your modules first (probably  already done for those watching today)  (Required) Create the default AA reco...
Setup Define column descriptions (O) Set up user-defined fields (O) Set up company module assignments (O) Create card ...
Setup Analytical Accounting OptionsDo not mark the option to allow special characters whenusing FRx
Setup Company Module Assignments
Cards   Dimensions   Aliases   Account Classes   Trees
Dimensions Unlimited number allowed Four types  • Alphanumeric – “Accounting Office    Expansion”  • Numeric – Number of...
Dimensions Relationships can be set between  dimensions  •   All combinations allowed  •   Combination not allowed  •   I...
DimensionsExample of a relationshipwhere there are validsubsets between theyear and division
DimensionsCombinations between Dimensions – WhichProjects can beAssociated with aDivision
Dimension Alias Used to maketransaction entryfaster
Account Class Category of accounts used with  dimensions Multiple categories can be created Not every dimension might b...
Account Class
Account Class Must assign account classes to GL  accounts Determines which accounts will be used  with dimensions Can u...
Transactions Transactions can be entered in these  modules     General Ledger           Payables Management     Receivabl...
Transactions ExampleNotice theuse of thealias
Transactions ExampleNotice thedifferent typesof dimensions
Transactions AA Posting Journal Example
Budgets Budgets can be assigned to dimensions Budgets can be manually entered or  imported from Excel Budgets are repor...
Reporting   Management Reporter   FRx   SmartList   AA queries   SQL Server Reporting Services   Excel Reports
Management Reporter/FRx Built-in support for dimensions Dimensions work like other GL segments Must use the dimension w...
Reporting SmartList
Reporting AA Query – Note that AA queries export to  Excel automatically
Integrations Data can be imported! Integration Manager – Need to use the  eConnect adapters eConnect SmartConnect (use...
Where to Get More Information BKD Technologies - 877.253.7778 or  gpsupport@bkd.com Analytical Accounting User’s Guide
BKD Technologies Support Center Monday - Friday, 8 a.m. - 5 p.m., call our  Support Center toll free at: Dynamics GP - 8...
Next Webinar Topic: Using Historical Inventory Trial Balance  Report in GP 10 & 2010 Date: July 21, 2011 Register at: w...
Contact Info             Charles Allen           BKD Technologies             713.499.4629            callen@bkd.comThank ...
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Using Analytical Accounting to Analyze Your Data - Dynamics GP

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Analytical Accounting in Microsoft Dynamics GP helps you track and report information beyond the chart of accounts. With Analytical Accounting, your organization can track information on projects or funds and report on it using tools such as Management Reporter, FRx, SmartList and SQL Server Reporting Services.

View our presentation to gain insight into how Analytical Accounting in Microsoft Dynamics GP can help your organization analyze data across your organization with new features such as transaction dimensions, wizard-driven inquiries, simplified navigation and Smartlist Objects.

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Using Analytical Accounting to Analyze Your Data - Dynamics GP

  1. 1. Analytical Accounting Presented by: Charles Allen BKD Technologies Managing Consultant
  2. 2. Introduction – Charles Allen • Managing consultant • More than 20 years experience • Microsoft MVP
  3. 3. What You Will LearnWhat you will learn in this webinar The purpose of Analytical Accounting Setup steps Transaction Entry Budgets Reporting Integrating data Q&A
  4. 4. The Purpose of Analytical Accounting Enables you to track data tied to your GL accounts without creating new GL segments Track non-financial information, such as hours or dates or approval flags for expenses Think of it as a “poor man’s project accounting”
  5. 5. The Purpose of Analytical Accounting Examples • Track costs associated with building a new building • Track information related to expense sheets • Government grants
  6. 6. Setup Set up your modules first (probably already done for those watching today) (Required) Create the default AA records (R) Set up posting (R) Select the options (R) Set up SmartList integration (Optional) Define reporting periods (O)
  7. 7. Setup Define column descriptions (O) Set up user-defined fields (O) Set up company module assignments (O) Create card items in AA such as dimensions (R) Set up security (R) Activate AA (R)
  8. 8. Setup Analytical Accounting OptionsDo not mark the option to allow special characters whenusing FRx
  9. 9. Setup Company Module Assignments
  10. 10. Cards Dimensions Aliases Account Classes Trees
  11. 11. Dimensions Unlimited number allowed Four types • Alphanumeric – “Accounting Office Expansion” • Numeric – Number of personnel involved • Yes/No – Was this expense approved? • Date – Date of approval
  12. 12. Dimensions Relationships can be set between dimensions • All combinations allowed • Combination not allowed • Is owned by • Owns Trx Dimension
  13. 13. DimensionsExample of a relationshipwhere there are validsubsets between theyear and division
  14. 14. DimensionsCombinations between Dimensions – WhichProjects can beAssociated with aDivision
  15. 15. Dimension Alias Used to maketransaction entryfaster
  16. 16. Account Class Category of accounts used with dimensions Multiple categories can be created Not every dimension might be used with every category – expense reports may not impact revenue accounts
  17. 17. Account Class
  18. 18. Account Class Must assign account classes to GL accounts Determines which accounts will be used with dimensions Can use posting and unit accounts Only one class can be assigned to an account
  19. 19. Transactions Transactions can be entered in these modules General Ledger Payables Management Receivables Management Purchase Order Processing Sales Order Processing Inventory Bank Reconciliation U.S. Payroll
  20. 20. Transactions ExampleNotice theuse of thealias
  21. 21. Transactions ExampleNotice thedifferent typesof dimensions
  22. 22. Transactions AA Posting Journal Example
  23. 23. Budgets Budgets can be assigned to dimensions Budgets can be manually entered or imported from Excel Budgets are reported using AA queries or other reports Budgets are not accessible to FRx or Management Reporter
  24. 24. Reporting Management Reporter FRx SmartList AA queries SQL Server Reporting Services Excel Reports
  25. 25. Management Reporter/FRx Built-in support for dimensions Dimensions work like other GL segments Must use the dimension wizard and the AA add-in for FRx – separate installation!
  26. 26. Reporting SmartList
  27. 27. Reporting AA Query – Note that AA queries export to Excel automatically
  28. 28. Integrations Data can be imported! Integration Manager – Need to use the eConnect adapters eConnect SmartConnect (uses eConnect) Scribe (uses eConnect)
  29. 29. Where to Get More Information BKD Technologies - 877.253.7778 or gpsupport@bkd.com Analytical Accounting User’s Guide
  30. 30. BKD Technologies Support Center Monday - Friday, 8 a.m. - 5 p.m., call our Support Center toll free at: Dynamics GP - 877.253.7778 GPsupport@bkd.com
  31. 31. Next Webinar Topic: Using Historical Inventory Trial Balance Report in GP 10 & 2010 Date: July 21, 2011 Register at: www.bkdtechnologies.com/attend
  32. 32. Contact Info Charles Allen BKD Technologies 713.499.4629 callen@bkd.comThank You For Attending Our Webinar

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