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Tool digital meeting room solutions for efficient cross border meeting v1.pptx

Improve meeting efficiency when attendees are not co-located How get all attendees involved? How efficiently manage the activity of a cross-border team? combine Lean & Agile principles & technical tools from the market. Practices already used in education in Canada e.g. for on-line courses

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Digital meeting room solutions for efficient cross border meeting
Improve meeting efficiency when attendees are not co-located
• How get all attendees involved?
• How efficiently manage the activity of a cross-border team?
Key points: combine Lean & Agile principles & technical tools from the market.
Practices already used in education in Canada e.g. for on-line courses
Digital meeting room
the Rolls-Royce: iObeya solution
Among all competitors, iObeya has succeeded to fully digitalise
• a physical Whiteboard
• All the tools around it (e.g. post-it, pen, ink, etc …)
the key points: this study and benchmark were done in 2014 and should need a refresh specially in terms
of price and potential new actors or tools, but it might help you at least define what is your need
Digital meeting room
The 4 potential reasons you would need a Digital meeting room
The digital Whiteboard/meeting room answers to 4 of your potential needs
• Muliple locations, lack of surface, lack of security, lack of animation
the key points: used by Peugeot PSA, Airbus, …
Visual management
How does man capture information?
Man captures 94% of his information through
• Vision
• Hearing
the key points:
Visual management
How does man record information?
Man record 90% of his information through
• Interaction
• Vision & Hearing
the key points:
Visual management
How does man record information?
Man record 90% of his information through
• Interaction
• Vision & Hearing
the key points:

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Tool digital meeting room solutions for efficient cross border meeting v1.pptx

  • 1. Tool Digital meeting room solutions for efficient cross border meeting Improve meeting efficiency when attendees are not co-located • How get all attendees involved? • How efficiently manage the activity of a cross-border team? Key points: combine Lean & Agile principles & technical tools from the market. Practices already used in education in Canada e.g. for on-line courses
  • 2. Digital meeting room the Rolls-Royce: iObeya solution Among all competitors, iObeya has succeeded to fully digitalise • a physical Whiteboard • All the tools around it (e.g. post-it, pen, ink, etc …) the key points: this study and benchmark were done in 2014 and should need a refresh specially in terms of price and potential new actors or tools, but it might help you at least define what is your need
  • 3. Digital meeting room The 4 potential reasons you would need a Digital meeting room The digital Whiteboard/meeting room answers to 4 of your potential needs • Muliple locations, lack of surface, lack of security, lack of animation the key points: used by Peugeot PSA, Airbus, …
  • 4. Visual management How does man capture information? Man captures 94% of his information through • Vision • Hearing the key points:
  • 5. Visual management How does man record information? Man record 90% of his information through • Interaction • Vision & Hearing the key points:
  • 6. Visual management How does man record information? Man record 90% of his information through • Interaction • Vision & Hearing the key points:
  • 7. Visual management What is a Digital meeting room? • All attendees see the same things • All attendees hear the same things • Focus is kept through live interaction e.g. annotation, movement the key points:
  • 8. Cross border meeting What is the problem and the main root causes? • Misunderstanding • Unclear goals • Static meeting the key points: use the ‘5 Why?’ tool
  • 9. Run more effective cross border meetings Configuration 1: Smart Board + Visio conference call • All people are in meeting rooms • SmartBoard: for Large Touch screen allowing live interaction • Visio conference call to co-locate remote attendees the key points: find how build your own solution integrated in your own eco-systems eWB content
  • 10. Run more effective cross border meetings Configuration 2: Smart Board + PC + Microsoft solution (OCS/Lync) • People are in meeting rooms or at their desk • SmartBoard: for Large Touch screen allowing live interaction • Visio conference call to co-locate remote attendees the key points: find how build your own solution integrated in your own eco-systems
  • 11. Run more effective cross border meetings Configuration 3: PC + Microsoft solution (OCS/Lync) • All people are at their desk • SmartBoard: for Large Touch screen allowing live interaction • Visio conference call to co-locate remote attendees the key points: find how build your own solution integrated in your own eco-systems
  • 12. Run more effective cross border meetings Market benchmark: 2014 • This study also includes the requirement regarding the « live annotation » i.e. • The digital ink natively developped by companies like Microsoft • The hand-writing recognition and the injection into Microsoft documents like PowerPoint, Excel, etc … the key points: the adoption by users is like yours with your smartphone. If the use is not natural enough, you’ll not use it. So my test criteria was : is it ease to use?