MWP - New York and New Jersey

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http://www.womackcompany.com/read-watch/the-book/

This was the slide-show (minus the embedded videos) I used for a day-long leadership program presented for an organization with offices in Downtown New York City and East Rutherford, New Jersey.

There's a blog post that goes with it, you can find it by scrolling through over here:

http://www.womackcompany.com/read-watch/blog/

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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
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  • MWP - New York and New Jersey

    1. 1. MasteringWorkplace Productivity presented by: Jason W. Womack Jason@WomackCompany.com
    2. 2. Psychologyof Performance
    3. 3. Psychologyof Performance Sociology of Productivity
    4. 4. Psychology of Performance Technology Sociologythat gets things done of Productivity
    5. 5. text(805) 798-1362 Jason@ WomackCompany. com
    6. 6. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onthe FRONT page ofthe workbook...
    7. 7. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onthe FRONT page ofthe workbook...
    8. 8. Time Management The Goal
    9. 9. • productivity: the state or quality of producing something
    10. 10. • productivity: the state or quality of producing something• produce: cause (a particular result or situation) to happen or come into existence
    11. 11. • productivity: the state or quality of producing something• produce: cause (a particular result or situation) to happen or come into existence• happen: take place; occur
    12. 12. 2
    13. 13. What does the word“better” mean to you?
    14. 14. WHAT DOES“Better” mean to you?
    15. 15. better comparative of good and well• of a more excellent oreffective type or quality• more appropriate,advantageous, or well advised
    16. 16. Please review page 4 of the workbook, and choose 3 words that relate to your focus on Time Management and Productivity1____________________ 2____________________ 3____________________
    17. 17. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
    18. 18. NOUN VERB design action vision taskprocess delegation
    19. 19. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
    20. 20. WORD TO DESCRIBE AN ACTION VERB action task delegate
    21. 21. 4 Factors of Productivity and Excellence 6
    22. 22. TIME9615-minute blocks - sleep - commute - meals - everything else
    23. 23. THIS INCLUDES BOTH mental AND physical energy
    24. 24. THE BRAINFunctions intellect memory comprehension
    25. 25. THE BODY Composition water nutrients bone
    26. 26. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
    27. 27. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
    28. 28. How it works...•Ecosystem•Focus•Energy•Time
    29. 29. How it works...•Ecosystem•Focus•Energy•Time
    30. 30. How it works...•Ecosystem•Focus Please turn to Page 7•Energy and write down just 10* things you’ve been thinking•Time about remembering since I’ve been talking. * return to this page later today, and add another 30!
    31. 31. How it works...• Ecosystem• Focus• Energy• Time
    32. 32. Please take out your BlackBerry
    33. 33. Open to a NEW email message
    34. 34. In the body of that message,type the word: cant (just like that)Press the space bar...
    35. 35. What happened?
    36. 36. cant became can’t
    37. 37. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email withideas to maximize theMicrosoft Outlook Dashboard Iwrite about)
    38. 38. PAGE 7
    39. 39. Brain Storm
    40. 40. GO FOR 40 ...What’s Really Going On?(Work To Think About)
    41. 41. Focus on as much as possible...
    42. 42. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.
    43. 43. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.
    44. 44. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.
    45. 45. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.
    46. 46. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
    47. 47. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
    48. 48. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
    49. 49. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
    50. 50. Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but youGo for quantity...in 10 minutes, write as many as possible!
    51. 51. 54
    52. 52. What stands out to you about thatexercise? 54
    53. 53. Practice
    54. 54. Practice makes
    55. 55. Practice makes habit.
    56. 56. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    57. 57. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
    58. 58. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
    59. 59. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
    60. 60. Could practicingsomethingnew build anew habit?
    61. 61. If it could, what habits would you practice?
    62. 62. Our Philosophy of Productivity Be, work and live at your 100% 62
    63. 63. In order for you to “be, work, live” at your 100%...
    64. 64. What will you need to have done...
    65. 65. What will you needto have done...how will you need to have been...
    66. 66. 8 on 9
    67. 67. I am at my best when ... page 7
    68. 68. 69
    69. 69. Set up your Daily Dashboard...and look at it several times each day. Just updated: www.LotusNotesDashboard.com 69
    70. 70. E mail To DosCalendar 72
    71. 71. 73
    72. 72. 74
    73. 73. 75
    74. 74. 76
    75. 75. 77
    76. 76. 78
    77. 77. 78
    78. 78. 79
    79. 79. 79
    80. 80. CONTROL + M = A New E-mail Message(While you’re reviewing your calendar!) 79
    81. 81. 80
    82. 82. 80
    83. 83. CONTROL + M = A New E-mail Message(While you’re reviewing your calendar!) 80
    84. 84. Paper Systems to set up a dashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc 81
    85. 85. Digital Systems to set up a dashboard include:Lotus NotesPalm DesktopgMailMicrosoft OutlookMicrosoft Entourageetc 82
    86. 86. 83
    87. 87. Please visit:www.LotusNotesDashboard.comFor more ideas on improving dailyproductivity using Lotus Notes 83
    88. 88. 84
    89. 89. 12
    90. 90. 86
    91. 91. Maximize interruptions: maintain,and review, agendas for peopleyou meet or speak with regularly 86
    92. 92. 87
    93. 93. Remember, all of these tips aremethod first, technology second... 87
    94. 94. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 87
    95. 95. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
    96. 96. 89
    97. 97. Please write one person’s name... 89
    98. 98. 90
    99. 99. Please write one person’s name... 90
    100. 100. Please write one person’s name... Now, fill in the next three names...Then, capture at least 4 items to discuss the next time you see each person... 90
    101. 101. 91
    102. 102. 91
    103. 103. 92
    104. 104. 92
    105. 105. 93
    106. 106. 93
    107. 107. 94
    108. 108. 94
    109. 109. 95
    110. 110. Use email TEMPLATES to answer frequently asked questions orprovide the same information to a different group or person. 95
    111. 111. 96
    112. 112. Have you ever opened a“Word” document, or found an E-mail in your SentItems to forward a standard response or information you already had? 96
    113. 113. 97
    114. 114. Please write just one topic/ question you know you typerepeatedly to anyone via e-mail... 97
    115. 115. Please write just one topic/ question you know you typerepeatedly to anyone via e-mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc... 97
    116. 116. Do you have a signature withjust your contact information? 98
    117. 117. Do you have a signature withjust your contact information? 98
    118. 118. This one “stationary” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. 99
    119. 119. This one “stationary” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes! 99
    120. 120. 100
    121. 121. 101
    122. 122. Move E-mails out of your inbox (Move them toTo Dos,or Calendar) 101
    123. 123. 102
    124. 124. 102
    125. 125. 103
    126. 126. 103
    127. 127. 1. View the Daily Dashboard (paper or digital)2. Create Templates for frequent responses3. Use agendas4. Move E-mails out of the inbox 104
    128. 128. 105
    129. 129. Amend E-mail subject lines (coming AND going...) 105
    130. 130. 106
    131. 131. 106
    132. 132. Control+EAllows you to EDIT the subject line... 107
    133. 133. Control+EAllows you to EDIT the subject line... 107
    134. 134. Control+EAllows you to EDIT the subject line... 107
    135. 135. 108
    136. 136. 108
    137. 137. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109
    138. 138. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109
    139. 139. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109
    140. 140. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109
    141. 141. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109
    142. 142. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109
    143. 143. What will this look like when I amdone? 110
    144. 144. Work to Manage Answer the question: When am I finished on this? 111
    145. 145. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 111
    146. 146. What do I need to do next? 112
    147. 147. Work to Do Answer the question: Where do I start on this? 113
    148. 148. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 113
    149. 149. 3 Kinds of Work 114
    150. 150. 3 Kinds of Work Work we have to think about 114
    151. 151. 3 Kinds of Work Work we have to think about Work to do sooner than later 114
    152. 152. 3 Kinds of Work Work we have to think about Work to do sooner than later Work to manage over time 114
    153. 153. Important / UrgentThe “Eisenhower Principle”
    154. 154. Important / Urgent The “Eisenhower Principle”NOT URGENT + URGENT + IMPORTANT IMPORTANTNOT URGENT + URGENT +NOT IMPORTANT NOT IMPORTANT
    155. 155. EFFORT PAYO F F
    156. 156. 2 Questions to Ask About Work 120
    157. 157. 2 Questions to Ask About Work**My definition of Work found at: www.WomackBlog.com 121
    158. 158. 2 Questions to Ask About Work*What will this look like when I am done*My definition of Work found at: www.WomackBlog.com 121
    159. 159. 2 Questions to Ask About Work*What will this look like when I am doneWhat do I need to do next to get started?*My definition of Work found at: www.WomackBlog.com 121
    160. 160. Our specialty...the “-ologies”What makes for a “productive” day? 122
    161. 161. Psychology:What happens when you’re thinking about working? 123
    162. 162. 124
    163. 163. Technology: Wasn’t “gear” supposed tomake life and work easier??? 125
    164. 164. 126
    165. 165. Sociology:What happens when you sitdown with other people and try to get things done? 127
    166. 166. 128
    167. 167. Physiology:How can our bodies keep up with the pace and speed of our areas of focus/interest? 129
    168. 168. 130
    169. 169. THANKYOU
    170. 170. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
    171. 171. 133
    172. 172. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, available Winter 2012... jason@womackcompany.com

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