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Ims seattle

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Ims seattle

  1. 1. “Mastering Workplace Performance”Enhanced Productivity & Performance Practices A Workplace Performance Presentation by Jason W. Womack, MEd, MA
  2. 2. 15% The Principles of Productivity: How to combine personalworking styles with company culture for success20% Setting the Stage for a More Productive Day: Knowing whatyou need and how to plan for more productive days15% Engaging Others in Upleveling their Productivity: Managingmeetings, expectations and results30% Effective Time Management Techniques: 5 tools andtechniques to use to get more done, faster, with less effort15% Assessing Progress and Enhancing Structure: Trackingresource management for measurable results5% Building an Accountability Program: Identify a workplaceperformance goal and plan for implementation
  3. 3. 17 May 2011Seattle, WA
  4. 4. THANKYOU
  5. 5. TIME
  6. 6. T What are qualities ofI an effective Time Manager?ME
  7. 7. TIME
  8. 8. What are practices T of an ineffective Time Manager? I M E
  9. 9. 4 Limited Resources We Manage Every Day
  10. 10. 4 Limited Resources We Manage Every Day •Time
  11. 11. 4 Limited Resources We Manage Every Day •Time •Energy
  12. 12. 4 Limited Resources We Manage Every Day •Time •Energy •Focus
  13. 13. 4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
  14. 14. How it works...• Tools/Systems• Focus• Energy• Time
  15. 15. Please send as many questionsas possible. I will address them alleither during the presentation orvia our blog after our seminar...Email questions to:Jason@WomackCompany.comtext to: 805-798-1362
  16. 16. 805-798-1362For each andevery question Ireceive abouttoday’s seminar, Iloan $1 to anentrepreneur atwww.Kiva.org(record is $37.00!)
  17. 17. 125 loans in 3 years
  18. 18. the more I know abouthow I work, the morewe can be effective ...a “working
  19. 19. 3
  20. 20. Please underline 3 words that relate to your professional focus on managing time productively.
  21. 21. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
  22. 22. NOUN VERB
  23. 23. NOUN VERB design action vision taskprocess delegation
  24. 24. NOUN VERB design action vision taskprocess delegation
  25. 25. Self Assessment
  26. 26. Significant aspects: managing time productivelyS= SkillsP=N=
  27. 27. Significant aspects: managing time productivelyS= SkillsP= PurposeN=
  28. 28. Significant aspects: managing time productivelyS= SkillsP= PurposeN= Network
  29. 29. Significant aspects: managing time productivelyS= SkillsP= PurposeN= Network
  30. 30. Where does yourfocus go, when you’refocused on one thing?
  31. 31. Focus
  32. 32. Focus changeseverything
  33. 33. Brain Storm
  34. 34. Focus on as much as possible...
  35. 35. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
  36. 36. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
  37. 37. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
  38. 38. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
  39. 39. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
  40. 40. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
  41. 41. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
  42. 42. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
  43. 43. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but youGo for quantity...in 7 minutes, write 50+ items!
  44. 44. Fill in each blank line with something that you can bring to mind...
  45. 45. Fill in each blank line with something that you can bring to mind...Please write down at least 50 items.Big...Small...Work...Life...Projects...Tasks...
  46. 46. Practic
  47. 47. Practic makes
  48. 48. Practic makes habit
  49. 49. Comfort doing the same thing +Number of Repetitions 1 2 3 4
  50. 50. What do you spend Time,Energy and Focus doingby 10am each day?(Start with the obvious/easy ones!)
  51. 51. What can you DELETE?
  52. 52. What can you DELEGATE?
  53. 53. What tools/systems couldyou use to get your workdone during the work-day?(Start with the obvious/easy ones!)
  54. 54. What Tools/Systems/Gear can you: Use more?
  55. 55. What Tools/Systems/Gear can you: Combine?
  56. 56. What Tools/Systems/Gear can you: Use less?
  57. 57. What do you do “about”once a month torejuvenate, revitalize &reengage?
  58. 58. Could practicingsomethingnew build anew habit?
  59. 59. If it could, what habits would you practice?
  60. 60. In order for you to “be, work, live” at your 100%...
  61. 61. What will you need to have done...
  62. 62. What will you needto have done...how will you need to have been...?
  63. 63. 8
  64. 64. I am at my best when ... page 7
  65. 65. AtMyBest1@mykeepsy.co m
  66. 66. Set up your Daily Dashboard...and review it several times each day.
  67. 67. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
  68. 68. www.OutlookDashboard.com
  69. 69. www.OutlookDashboard.com
  70. 70. www.OutlookDashboard.com
  71. 71. www.OutlookDashboard.com
  72. 72. www.OutlookDashboard.com
  73. 73. www.OutlookDashboard.com
  74. 74. Paper Systems to set up adashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
  75. 75. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
  76. 76. For complete directions on setting up your Outlook Dashboard…Please visit: www.OutlookDashboard.comWeʼll send the 39-page eBook for free thisweek…E-mail to request your own copy!
  77. 77. Create (and maintain, andreview!) agendas for people you meet or speak with regularly
  78. 78. Remember, all of these tips are method first, technology second...
  79. 79. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
  80. 80. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
  81. 81. RIGHT-CLICKHold and Drag to e-mail the agenda
  82. 82. TimeEnergyFocus
  83. 83. Time Energy FocusSystems and Tools
  84. 84. page 14
  85. 85. Use signatures as templates to answer frequently askedquestions or provide the same information to a different group or person. Knowledge Base...
  86. 86. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
  87. 87. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  88. 88. Do you have a signature withjust your contact information?
  89. 89. Do you have a signature withjust your contact information?
  90. 90. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
  91. 91. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  92. 92. important Important urgent not urgentnot important not important not urgent urgent
  93. 93. + Preparation+ Prevention+ Values clarification+ Planning+ Relationships+ Recreation
  94. 94. There are THREE kinds of work...
  95. 95. The work you have to “do” (To Do lists)
  96. 96. Pages 17-18
  97. 97. Questions to ask:What is the First Next Step?Where would I start on this?How would I get started?Who can I talk to to begin on this?
  98. 98. The Outcomes You’re Managing (Project Inventory)
  99. 99. Pages 19-20
  100. 100. Questions to ask:What will this look like when I am done?What is the final outcome of this?What will be true when I am finished?How will I know when this is done?
  101. 101. Debrief: The Week, Significant Projects,Important Events
  102. 102. Now, bring to mind a BIG project you’re about to start...Fill in each line with one thing related to THAT specific project
  103. 103. THANKYOU
  104. 104. Join the 5-weekMastering WorkplacePerformance Online program Email today for your information packet, next session, June 2011... jason@womackcompany.com

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