IMS Minneapolis - Institute for Management Studies

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http://www.womackcompany.com/ims - This course is especially designed for managers, project leaders, and individual contributors who know there are smarter ways of working and want to quickly learn those techniques; are responsible for efficient performance while simultaneously managing multiple priorities; and, want to step back, study, and implement new ways of working and managing their work.

Effective organization and time management techniques help people achieve their objectives. Understanding the fundamentals of workflow and the principles of human performance enable participants with the tools and the processes to get more of their work done, on time, with fewer resources, and with less stress.

The focus of this course is on managing the myriad of details that go into an effective work day and a successful professional career. Learn what top performers know, do and say about professional productivity and effective leadership.

Organize your ideas, projects and tasks and learn how to prioritize meetings, emails, and professional goals. Practice specific time and action management strategies you can implement immediately at your desk and with your team.

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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
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  • IMS Minneapolis - Institute for Management Studies

    1. 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    2. 2. WELCOMEBefore you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE: 122
    3. 3. text (805) 798-1362@JasonWomack
    4. 4. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
    5. 5. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
    6. 6. WHAT DOES“Better” mean to you?
    7. 7. YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
    8. 8. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
    9. 9. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
    10. 10. WORD TO DESCRIBE AN ACTION VERB action task delegate
    11. 11. 6 THINGS YOUHAVE WITH YOU,THAT YOU “MOST ALWAYS” HAVE WITH YOU
    12. 12. YOUunedited
    13. 13. TIME9615-minute blocks - sleep - commute - meals - everything else
    14. 14. ENERGY
    15. 15. THIS INCLUDES BOTH mental AND physical energy
    16. 16. THE BRAINFunctions intellect memory comprehension
    17. 17. THE BODY Composition water nutrients bone
    18. 18. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
    19. 19. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
    20. 20. How it works...•Ecosystem•Focus•Energy•Time
    21. 21. How it works...•Ecosystem•Focus•Energy•Time
    22. 22. How it works...•Ecosystem•Focus Please turn to Page 7•Energy and write down things you’ve been thinking•Time about remembering since I’ve been talking.
    23. 23. How it works...• Ecosystem• Focus• Energy• Time
    24. 24. How it works...•Ecosystem•Focus•Energy•Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
    25. 25. •Ecosystem•Focus•Energy•Time
    26. 26. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    27. 27. Please take out yourBlackBerry, iPhone or Droid... 3
    28. 28. Open to a NEW email message 3
    29. 29. In the body of that message,type the word: cant (just like that)and then press the space bar... 3
    30. 30. What happened? 3
    31. 31. cant became can’t 3
    32. 32. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email withideas to maximize theMicrosoft Outlook Dashboard Iwrite about) 3
    33. 33. MultiTasking is easy!
    34. 34. or...is it???
    35. 35. Just focus on thecolors…one at a time,and please say them out loud.
    36. 36. XXXX
    37. 37. XXXX
    38. 38. XXXX
    39. 39. XXXX
    40. 40. XXXX
    41. 41. XXXX
    42. 42. MultiTasking is easy! Just focus on thecolors…one at a time, please say them out loud.
    43. 43. YELLOW
    44. 44. RED
    45. 45. BLUE
    46. 46. BLACK
    47. 47. BLACK
    48. 48. YELLOW
    49. 49. GREEN
    50. 50. REMEMBER...Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE# 122
    51. 51. PAGE 7
    52. 52. GO FOR 40 ...What’s Really Going On?(Work To Think About)
    53. 53. Practice
    54. 54. Practice makes
    55. 55. Practice makes habit.
    56. 56. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    57. 57. BREAK TIMERefreshMeet someone newThink of a question (or 2)
    58. 58. text (805) 798-1362@JasonWomack
    59. 59. REMEMBER...Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE# 122
    60. 60. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    61. 61. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
    62. 62. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
    63. 63. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
    64. 64. Could practicingsomethingnew build anew habit?
    65. 65. If it could, what habits would you practice?
    66. 66. Our Philosophy of Productivity Be, work and live at your 100% 81
    67. 67. In order for you to “be, work, live” at your 100%...
    68. 68. What will you need to have done...
    69. 69. What will you needto have done...how will you need to have been...
    70. 70. 8 on 9
    71. 71. I am at my best when ... page 7
    72. 72. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
    73. 73. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
    74. 74. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
    75. 75. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
    76. 76. Do you have asignature with just your contact information?
    77. 77. Do you have asignature with just your contact information?
    78. 78. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
    79. 79. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
    80. 80. www.OutlookDashboard.com
    81. 81. www.OutlookDashboard.com
    82. 82. www.OutlookDashboard.com
    83. 83. www.OutlookDashboard.com
    84. 84. www.OutlookDashboard.com
    85. 85. www.OutlookDashboard.com
    86. 86. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
    87. 87. For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!
    88. 88. 12
    89. 89. 107
    90. 90. Identify ONE method or process you usedaily to manage your time effectively. 107
    91. 91. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. 107
    92. 92. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. Next, share your idea with one person toyour left or your right. 107
    93. 93. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. Next, share your idea with one person toyour left or your right.In 3 minutes, please walk around to collect2 more ideas... talking to two other people. 107
    94. 94. Productivity is... 108
    95. 95. 109
    96. 96. Productivity:“Doing what I said I would do, inthe time that I promised.” 109
    97. 97. 110
    98. 98. Productivity:“Doing what I said I would do, inthe time that I promised.”I.D.e.A. 110
    99. 99. 111
    100. 100. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD.e.A. 111
    101. 101. 112
    102. 102. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee.A. 112
    103. 103. 113
    104. 104. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. 113
    105. 105. 114
    106. 106. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. Assess 114
    107. 107. 115
    108. 108. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 115
    109. 109. 116
    110. 110. Remember, all of these tips aremethod first, technology second... 116
    111. 111. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 116
    112. 112. RIGHT-CLICKHold and Drag toe-mail the agenda
    113. 113. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    114. 114. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    115. 115. 16
    116. 116. 17
    117. 117. 3 Kinds of Work We Have 129
    118. 118. 3 Kinds of Work We Have Work we have to think about 129
    119. 119. 3 Kinds of Work We Have Work we have to think about Work to manage over time 129
    120. 120. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 129
    121. 121. Our specialty...the “-ologies”What makes for a “productive” day? 131
    122. 122. Psychology:What happens when you’re thinking about working? 132
    123. 123. 133
    124. 124. Technology: Wasn’t “gear” supposed tomake life and work easier??? 134
    125. 125. 135
    126. 126. Sociology:What happens when you sitdown with other people and try to get things done? 136
    127. 127. 137
    128. 128. THANKYOU
    129. 129. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
    130. 130. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, available Spring 2012... jason@womackcompany.com

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