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Presentation Analytix


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Presentation on Analytix Solutions

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Presentation Analytix

  1. 1. Analytix Business Solutions Inc. 800 West Cummings Park, Suite 2000, Woburn MA 01801 Tel: 781 503 9092 Fax: 781 503 9075 Professional Bookkeeping, Accounting and Tax Services made simple and affordable
  2. 2. Contents <ul><li>Corporate Structure </li></ul><ul><ul><li>LLC, Partnerships, S Corp, C Corp </li></ul></ul><ul><ul><li>Pros and Cons </li></ul></ul><ul><li>Accounting Basics </li></ul><ul><ul><li>Balance Sheet </li></ul></ul><ul><ul><li>Income Statement </li></ul></ul><ul><ul><li>Cash Flow </li></ul></ul><ul><ul><li>Simple Tax Planning </li></ul></ul><ul><li>Quickbooks Training </li></ul><ul><ul><li>Account Setup </li></ul></ul><ul><ul><li>Receivables </li></ul></ul><ul><ul><li>Payables </li></ul></ul>
  3. 3. Core Services <ul><li>2. Financial and Accounting Services </li></ul><ul><ul><li>General bookkeeping functions plus Invoicing; </li></ul></ul><ul><ul><li>Vendor bills processing and payments </li></ul></ul><ul><ul><li>Accounts payable/receivable reconciliation. </li></ul></ul><ul><ul><li>Financial Projections; </li></ul></ul><ul><ul><li>Annual comparison to industry averages </li></ul></ul><ul><ul><li>Financial Ratios & Analysis. </li></ul></ul><ul><li>3. Tax Services </li></ul><ul><ul><li>Year end tax projection </li></ul></ul><ul><ul><li>Individual 1040 Tax Returns </li></ul></ul><ul><ul><li>Business Tax Returns - 1041, 1065, 1120, 1120S, 990 </li></ul></ul><ul><li>1. Bookkeeping Services </li></ul><ul><ul><li>Bank / Credit Card Reconciliation </li></ul></ul><ul><ul><li>Fixed asset management </li></ul></ul><ul><ul><li>Inventory maintenance/reconciliation </li></ul></ul><ul><ul><li>Payroll Reconciliation </li></ul></ul><ul><ul><li>Cash Flow / Budgeting </li></ul></ul><ul><ul><li>Job Costing & Profitability </li></ul></ul><ul><ul><li>Financial Statements & Reports </li></ul></ul><ul><ul><li>Monthly, Quarterly, Year-End Review </li></ul></ul><ul><ul><li>Electronic Document Management and Archival </li></ul></ul>
  4. 4. Value Added Services <ul><li>Financial Diagnostics </li></ul><ul><ul><li>Accounting Practices </li></ul></ul><ul><ul><li>Optimizing QuickBooks </li></ul></ul><ul><li>QuickBooks Solutions </li></ul><ul><ul><li>QuickBooks System Design </li></ul></ul><ul><ul><li>Integrating with other applications </li></ul></ul><ul><ul><li>QuickBooks Help Desk </li></ul></ul><ul><ul><li>Hosted QuickBooks system </li></ul></ul><ul><ul><li>QuickBooks training </li></ul></ul><ul><li>Accounting Services </li></ul><ul><ul><li>Virtual accountant (closing) </li></ul></ul><ul><ul><li>Remote Controller ( analyzing) </li></ul></ul><ul><ul><li>Accounting data clean up and catch up </li></ul></ul><ul><ul><li>CPA Support ( work papers) </li></ul></ul><ul><li>Virtual CFO ( growth) </li></ul><ul><ul><li>Financial Reporting System </li></ul></ul><ul><ul><li>Budgeting and forecasting </li></ul></ul><ul><ul><li>Key performance indicators </li></ul></ul><ul><ul><li>Cash flow forecasting </li></ul></ul><ul><ul><li>Business Plan </li></ul></ul>
  5. 5. Customer Benefits <ul><li>Reduced Costs (30 to 50%) . </li></ul><ul><li>Focus on Core Business . </li></ul><ul><li>Access to skilled accounting professionals . </li></ul><ul><li>Training and Recruitment costs . </li></ul><ul><li>Financial Analysis . </li></ul><ul><li>Electronic Document Management . </li></ul><ul><li>Tax Service . </li></ul><ul><li>Data Security. </li></ul>
  6. 6. How does our system work? <ul><li>Our system has following 4 steps to ensure successful completion of processing of documents: </li></ul><ul><ul><li>Step 1. Document Transmission </li></ul></ul><ul><ul><li>Step 2. Document Verification </li></ul></ul><ul><ul><li>Step 3. Updating Accounting Records </li></ul></ul><ul><ul><li>Step 4. 24 x 7 Online Access to your records </li></ul></ul>
  7. 7. Document Transmission <ul><li>Four different options are available to send the company’s documents: </li></ul><ul><ul><li>Mail </li></ul></ul><ul><ul><li>Fax </li></ul></ul><ul><ul><li>Scan and upload </li></ul></ul><ul><ul><li>Email </li></ul></ul>
  8. 8. Document Verification Our staff examines each document and confirms its content and its arrival via email
  9. 9. Updating Accounting Records We update your accounting records tagging each transaction with an electronic image of your original pages that cannot be altered or changed.
  10. 10. 24x7 Online Access to your records You access your records and financials 24 hours a day via QuickBooks or your own internal system.
  11. 11. Service Solutions Frequency: Daily, Weekly or Monthly Bookkeeping For business owners who want to track their business performance on a weekly or monthly basis. Also ideal for businesses that are required to provide regular financial reports to Third parties (i.e. franchisors, banks). This is our most popular service. Frequency : Quarterly Bookkeeping For business owners who do not want monthly bookkeeping, but desire to track their business performance at least on a quarterly basis . This service would be suggested minimum requirement, for companies with payroll. Frequency : Yearly For business owners who just want their income Taxes filed, and have not done any bookkeeping throughout the year. Also ideal for business owners who have performed their own bookkeeping and require a &quot;sanity check&quot; before filing taxes Premium Plus Standard Annual
  12. 12. Electronic Document Management <ul><ul><li>Financial processes are paper intensive, time consuming and expensive. </li></ul></ul><ul><ul><li>Paper documents are photocopied anywhere from three to ten times, with 25% of the filing time being simply walking to and from the copier </li></ul></ul><ul><ul><li>The Analytix processing model is completely paperless and utilizes a document management system linked to your financial information. </li></ul></ul><ul><ul><li>Clients can locate any transaction and its related documentation by simply searching vendor, sales history, accounts payable, bank account, etc within seconds. </li></ul></ul>Electronic document management revolutionizes information storage and archiving by providing the ability to quickly find, retrieve and share documents in an organization.
  13. 13. Data Security <ul><li>The security of your data and accounting information is of paramount concern to Analytix. To address this issue, Analytix has developed a unique proprietary system called AuthentiConnect : </li></ul><ul><ul><li>Encryption: All communication between you and our data servers is encrypted using the industry standard RC4 encryption algorithm. </li></ul></ul><ul><ul><li>Username/Password Login Access </li></ul></ul><ul><ul><li>Machine Specific Access </li></ul></ul><ul><ul><li>No Bank Account Access: Analytix does not require any direct or online access to the company’s bank accounts. </li></ul></ul><ul><ul><li>Access Restrictions by function: Analytix allows larger clients to restrict access to accounting information by user. For example, a client may require that an employee responsible for payables should not have access to financial reports such as a profit and loss statement. </li></ul></ul><ul><ul><li>All data processed by Analytix is confidential and highly secure and is accessible only to authorized users </li></ul></ul>
  14. 15. How much money did the company make or lose over a specific period of time? What are the year-to-date transactions (and totals) for each income and expense account, so that the company can determine what contributed to its net profit? Is the company making more money now than for the same period a year ago?
  15. 16. What is the book value of the company ? How much does the company owe to vendors, banks etc? How much is owed to the company by customers?
  16. 17. What is the company’s cash position going forward ? How is company’s cash being used? Is there going to be a cash flow issue in the near future ?
  17. 18. What is the revenue mix for the company’s products ? What product lines are growing ?
  18. 19. Who are the company’s largest customers? What is the company’s revenue dependence on these large customers ?
  19. 20. What are the major expense categories for the company ? What are the trends in each expense category?
  20. 21. What is the mix of employee and contractor expenses by function and over time ?
  21. 22. How does the company’s cash position change over the year ? What percent of the company’s receivables are over 30 days old? Which customer’s owes the most to the company ?
  22. 23. How much of each customer's balance is overdue? How much does each customer owe? Which customers are overdue, how much do they owe?
  23. 24. What is my company's current balance with each vendor? Which bills are due and overdue? How much of the balance for each vendor is overdue?
  24. 25. What revenue has been deferred for future recognition ? When will the deferred revenue be recognized ?
  25. 26. Bank Reconciliation <ul><li>What payments have been deposited ? </li></ul><ul><li>How much of each customer’s receivables was included in the payment ? </li></ul><ul><li>What checks are missing or are duplicates ? </li></ul>
  26. 27. What steps does the company need to take to address current and immediate financial issues ?
  27. 28. Analytix Solutions <ul><li>Costs Savings - 30-50% </li></ul><ul><li>Access to customer support </li></ul><ul><li>Document Management </li></ul><ul><li>Data Security </li></ul><ul><li>Financial Reporting </li></ul><ul><li>CD-Backup </li></ul><ul><li>Year End Tax Preparation </li></ul><ul><li>No direct access to company bank accounts </li></ul>
  28. 29. Referral Fees <ul><li>New Clients – 1 Month fees </li></ul><ul><li>Recurring fees – 50% of previous year’s fees paid </li></ul><ul><li>Examples: Assumptions </li></ul><ul><li>$1,000 per month fees </li></ul>
  29. 30. Referral Fees 12,813 7,813 5,000 5 5th Year 15,625 5,625 10,000 10 4th Year 11,250 6,250 5,000 5 3rd Year 12,500 2,500 10,000 10 2nd year 5,000 0 5,000 5 1st year Total Recurring Initial Clients  
  30. 31. Referral Fees 14,000 4,000 10,000 10 5th Year 8,000 2,000 6,000 6 4th Year 4,000 - 4,000 4 3rd Year 12,500 2,500 10,000 10 2nd year 5,000 0 5,000 5 1st year Total Recurring Initial Clients  
  31. 32. Referral Fees 32,500 17,500 15,000 15 5th Year 35,000 15,000 20,000 20 4th Year 30,000 15,000 15,000 15 3rd Year 30,000 5,000 25,000 25 2nd year 10,000 0 10,000 10 1st year Total Recurring Initial Clients  
  32. 33. <ul><li>THANKS FOR YOUR VALUABLE TIME </li></ul><ul><li>PRESENTED BY: </li></ul><ul><li>ANALYTIX BUSINESS SOLUTIONS LLC </li></ul>